The District Of Columbia Public Library Fy 2009 End Report (preliminary)

The District of Columbia Public Library FY 2009 End Report (Preliminary) Wednesday, November 18, 2009

Document #9B.1

Board of Library Trustees Meeting

FY 2009 Budget Status •

As of September 30, 2009, 98.7% of the Gross budget has been expended.

•

Year-end Local PS expenditures are at $28.66M or 100.1% of the Local PS budget of $28.67M. Available NPS funds will offset the deficit in PS caused by the accrual of Retirement Incentive Bonuses and Separation Costs. No program is deficient.

•

All remaining FY09 invoices have been accrued, the current overall surplus of $231K is due to the closing out of purchase orders where goods or services were not received by 9/30/09.

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DC Public Library has expended 99.5% of the FY 2009 Local budget. The expended percentage rate will increase again when the budget for Fund 1120 (for the original Interim Libraries - ANA, BEN, TEN and WTD) is decreased by $120K in FY 2009 and re-budgeted in FY 2010.

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The Federal, Private, Other and Intra-District revenue collections will be sufficient to support the agency’s respective budgets. Document #9B.1

Board of Library Trustees 2Meeting

FY 2009 Budget Status (YTD - as of September 30, 2009 - Gross) Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS)

20,087,827 3,213,927 550,403 4,743,633 585,225 29,181,015

20,188,109 2,912,655 867,434 4,736,995 492,504 29,197,697

(100,282) 301,272 (317,031) 6,638 92,721 (16,682)

100.5% 90.6% 157.6% 99.9% 84.2% 100.1%

Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS)

797,073 2,591,719 540,871 357,645 8,000 4,000 18,000 4,780,320 2,162,632 47,429 6,732,335 18,040,024

740,234 2,963,670 371,833 426,580 7,742 3,810 18,000 4,546,019 1,794,806 47,424 6,489,253 17,409,523

56,839 (371,951) 169,038 (68,935) 258 190 0 234,301 367,826 5 243,082 630,501

92.9% 114.4% 68.7% 119.3% 96.8% 95.2% 100.0% 95.1% 83.0% 100.0% 96.4% 96.5%

47,221,039

46,607,220

613,819

98.7%

Grand Total: PS + NPS

Budget

Obligations

Variance ($)

Document #9B.1

% Oblig

Board of Library Trustees 3Meeting

FY 2009 Budget Status (YTD - as of September 30, 2009 – Local) Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS)

19,922,403 2,945,112 548,667 4,661,439 585,225 28,662,846

20,023,194 2,641,405 865,447 4,655,107 492,504 28,677,657

(100,791) 303,707 (316,780) 6,332 92,721 (14,811)

100.5% 89.7% 157.7% 99.9% 84.2% 100.1%

Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS)

770,519 2,591,719 540,871 357,645 8,000 4,000 18,000 4,352,343 1,524,412 0 6,154,211 16,321,719

754,254 2,963,670 371,833 426,580 7,742 3,810 18,000 4,108,221 1,350,986 0 6,070,400 16,075,646

16,265 (371,951) 169,038 (68,934) 258 190 0 244,121 173,426 0 83,811 246,073

97.9% 114.4% 68.7% 119.3% 96.8% 95.2% 100.0% 94.4% 88.6% 0.0% 98.6% 98.5%

44,984,565

44,753,303

231,262

99.5%

Grand Total: PS + NPS

Budget

Obligations

Variance ($)

Document #9B.1

% Oblig

Board of Library Trustees 4Meeting