The Ccecs Briefing Book 2009

Continuing Ed School of Graduate Studies Center of Continuing Education and Community Services

The Briefing Book July 2009

School of Graduate Studies and Center of Continuing Education Briefing Book

Table of Contents The School of Graduate Studies ....................................................................................................................................3 The Center of Continuing Education and Community Services Summary ...................................................................5 Fiscal Year 2008-2009 Budget Streams Managed by CCECS ......................................................................................7 The Other Bottom Line – Headcount – .........................................................................................................................8 CCECS Honors, Awards, and Recognition ................................................................................................................. 11 Introduction – CCECS Major Grant Programs in Operation ....................................................................................... 12 Arts District of Ada -- Rural Business Opportunity Grant .......................................................................................... 12 Child Care Resource & Referral Agency (CCRRA) ................................................................................................... 13 Developmental Disabilities Training Grant ................................................................................................................. 14 Early Settlement Mediation – East Central Program ................................................................................................... 16 Early Settlement Mediation -- South Central............................................................................................................... 17 Professional Development Institute (Literacy First) Grant .......................................................................................... 18 Smart Start South Central – Ada ................................................................................................................................. 19 Cash-Funded Programs in CCECS .............................................................................................................................. 21 Community Education ................................................................................................................................................. 21 Continuing Professional Education ............................................................................................................................. 22 ECU’s Child Development Center .............................................................................................................................. 23 Tommy Hewett, M.D. Wellness Center ...................................................................................................................... 25

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ECU School of Graduate Studies

The CCECS Briefing Book

The School of Graduate Studies UNPARALLELED GROWTH AND DEVELOPMENT New Master’s degree programs and new marketing are creating more student opportunities and bringing in more tuition. In the past year alone, ECU has added two new programs: an Academic Subject Area concentration in the Master of Education in Secondary Education degree and a Master of Science in Accounting.

ECU Graduate School FTE Growth 650.00 600.00 550.00 500.00 450.00

530

533

540

594

623

04-05 05-06 06-07 07-08 08-09

Over the past three years, the School of Graduate Studies has attempted new avenues of outreach: We have begun participation in career fairs on and off-campus as well as Research Day. We also took our exhibit to the 2nd Annual All Nations Indian Pow-Wow. In cooperation with the School of Education and Mr. Tom Wallis of the Macau Song Ching Ling Foundation in Nanjing, China, we have a brochure in circulation aimed at attracting Chinese graduate students into our Elementary and Secondary Education M.Ed. programs. During the 2008-2009 academic year, 313 degreed graduate students were produced, exceeding our target for this year by 16% (not that the School of Graduate Studies has much control over this statistical outcome). Graduate school enrollment growth is stretching ECU capacity. This growth is unprecedented in the history of this university. It should be remembered that while the graduate students now form 13.5% of the FTEs at the university, they also contribute 19% of the tuition income. Graduate student applications were only changed to an online format in 2008. This modernized capacity is attractive to students. A new form for graduate faculty applications is now online along with reference instructions. The near future goals are to have all graduate forms online. The School of Graduate Studies home page is the 17th most-visited page on the entire ECU website with 21,714 visits. The next mostvisited School or College homepage is Graduate Education at #43 with 6,699 visits logged.

3

ECU School of Graduate Studies

The CCECS Briefing Book

New web capabilities in the Graduate School include: • • • •

Publishing the Education and Psychology Course Rotation Matrix New posting for new Accounting M.S. Program A new page for the MAT/GRE tests A new website in China Since moving to Fentem Hall, the Graduate Office has been successfully improving its customer service standards. Last year, the Graduate Office maintained extended hours, being open most every day from 8:00 am until 7:00 pm. We have a new secretary in the Graduate Office who has now been trained and is in the process of bringing all the graduate records up to date. All three annual CGS/GRE surveys have been submitted. Also Peterson’s online catalog was updated for the first time in more than 8 years

Last Summer and Fall, our Graduate Workshops budget has funded several overflow graduate classes in Education to take care of the huge demand in Sports Administration. Math and Science grants are generating new workshops every semester. In addition, a new seminar in Intellectual Assessment was offered this Spring. Suicide Intervention is being offered more often. We are always on the lookout for exciting new or experimental graduate seminars to offer. Employees of the School of Graduate Studies are: • •

Dr. G. Richard Wetherill, Interim Dean Amy Eckert-Gregg, Secretary

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CCECS Summary

The CCECS Briefing Book

The Center of Continuing Education and Community Services Summary Mission Statement: The Center of Continuing Education and Community Services’ mission is to provide life-long learning opportunities for the campus, surrounding communities, and in some instances, statewide. This program extends the University's resources to all members of the community and acts as a bridge between scholar and citizen. Working with other academic departments, state agencies, and specific professional groups, The Center of Continuing Education and Community Services offers non-credit classes and services which are direct and immediate responses to the needs of the public and directs University resources toward a solution of community problems.

“Anything for a buck!” STATEWIDE IMPACT -- During the 2009-2010 academic year, The Center of Continuing Education and Community Services (CCECS) at ECU conducted 1,000 trainings and events. The total number of people reached by all these ECU-branded events was 36,686. All brochures and paperwork delivered and mailed to training participants and schools were ECU branded. All paperwork that was faxed to attorneys and judges in our area had ECU listed. In addition, our Continuing Education catalog went out to 21,000 potential customers during the 08-09 year and our web pages continue to be one of most-visited sites on the ECU website. Community Education classes appear on the Chamber of Commerce community calendar. CREATING O PPORTUNITIES FOR FACULTY AND STAFF -- Overall, CCECS had a very successful year of partnering with ECU faculty and staff. Across all the programs, 39 faculty and staff received a supplemental salary check from Continuing Education with the total earnings increase amounting to $88,119 (average $2,259 per person). RETURNS TO THE UNIVERSITY – The operations of CCECS offset university costs or supplement university benefits in five major categories: 1. Cash Income – Revenues from community education classes, wellness classes and training, workshops, conferences, institutes, and online classes. 2. Resource Subsitition – Grant dollars purchase needed equipment, furniture, and supplies that enhance programs and services all across campus. 3. In-Kind – Continuing Education personnel lend their efforts to both university-wide and program-specific efforts. Examples in the past year include serving on Centennial 5

CCECS Summary

The CCECS Briefing Book

committees, creating the new Early Childhood Education program, and offering free professional development seminars such as Managing Personal Anger, Conflict Resolution, and Business Manners to ECU faculty, staff, and students. 4. Indirect Costs – In addition to the funds provided to the university by charging grants indirect expenses ($148,629), CCECS also brings both and youth and adults into unused dormitory spaces during the year for camps and workshops, thus increasing university revenues by utilizing unused resources. 5. Student Development – CCECS is one of the largest employers of students on campus, employing more than 60 students in various capacities annually. Our student workers do a huge variety of tasks, most of which are professional, resume-building experiences.

Year 07-08 08-09 09-10

Cash-Funded Continuing Education Programs Earnings Budgeted Actual Expense Revenue Profit $456,048 $350,141 $440,079 $ 89,138 $406,004 $438,341 $468,157 $ 29,816 $469,275

Data: As of 7/10/09

GRANTS, GRANTS, GRANTS -- Our grant-writing target for last year was to submit three new grants. However, eight new grants were submitted that received funding and seven additional grants have been written and submitted, exceeding the target of three by 12 (or 500%). Grants Active in Continuing Education During the 08-09 Fiscal Year 1. Provide Statewide Resource and Referral Services 154,730 2. NEW!-- Community Mobilization Smart Start Ada/South Central 3. Developmentally Disabled Training 4. NEW! –ODOT Tree Planting 5. East Main Street Arts District RBOG 6. Early Settlement - South Central 7. Early Settlement - East Central 8. NEW! –Zero to Three National Training Institute 9. NEW! – Community Mobilization Expansion 10. NEW! --National Smart Start Conference 11. NEW! --Chickasaw Nation CCAP 12. Professional Development Institute -- Literacy 13. MPSO Haileyville Math Grant 14. Mathematics Partnership Program of McCurtain County 15. Byng Physical Science Grant 16. Geriatrics Education Centers 17. Center for Learning and Leadership – University Center for Excellence 18. NEW! –State Victims Assistance Academy 19. NEW! – PC-MICROB 6

CCECS Summary

The CCECS Briefing Book

Additional CE Grants Submitted During the 08-09 Fiscal Year 1. NEW! –Child Care Access Means Parents in School (CCAMPIS) 2. NEW! --Green and Healthy Buildings RBOG (w/IESER) 3. NEW! –EPA Innovation Symposia (w/IESER) 4. NEW! –Native American Contemporary Music Festival 5. NEW! –Tiny Tigers, Big Art 6. NEW! –Osher Institute for Lifelong Learning 7. NEW! –Healthy Kids/ Healthy Communities (not awarded)

Fiscal Year 2008-2009 Budget Streams Managed by CCECS Title 430 Fund - Grants Center for Learning & Leadership Chickasaw Nation CCAP Child Care Resource and Referral Community Mobilization Expansion Developmental Disabilities Early Settlement - East/Central Early Settlement - South/Central Geriatrics Main Street Arts District (2-year grant) National Training Institute National Smart Start Conference Professional Development Institute Literacy First Responsible Choices Smart Start Tree Planting Project

Source of Funding

OU Health Sciences Center Chickasaw Nation OK Child Care Resource/Referral Assoc. OK Partnership for School Readiness OK Dept. of Human Services Alternative Dispute Resolution System Alternative Dispute Resolution System OU Health Sciences Center US Dept. of Agriculture OK Partnership for School Readiness OK Partnership for School Readiness

$ $ $ $ $ $ $ $ $ $ $

OK Commission for Teacher Preparation OK Dept. of Human Services OK Partnership for School Readiness OK Dept. of Transportation

$ 3,000,000 $ 453,382 $ 83,658 $ 23,815

Sub-Total Grant Budgets 430 Fund - Contracts Byng Physical Science Mathematics Partnership for Southeastern OK - Haileyville Oklahoma State Victims Assistance Academy Wright City Math Grant

10,600 2,250 157,090 15,000 555,610 76,287 71,204 20,173 219,880 4,691 5,400

$ 4,699,040

Byng Public School

$

52,822

Haileyville Public School

$

108,459

OK Attorney General's Office Wright City Schools

$ $

25,831 89,433

$

276,545

$ $

224,876 67,195

$

292,071

Sub-Total Contract Budgets 290 Fund - E&G Accounts Graduate Workshops School of Graduate Studies

Amount Allocated

n/a n/a

Sub-Total E&G Budgets 7

CCECS Summary

The CCECS Briefing Book

Title

730 Fund - Cash Accounts Center of Continuing Education and Community Services - Community Education - Continuing Professional Education - Wellness Center - General Child Development Center

Amount Allocated

Source of Funding

n/a n/a n/a n/a n/a

$ $ $ $ $

65,000 107,187 153,224 71,140 260,684

Sub-Total Cash Budgets

$

657,235

Total All Budgets

$ 5,924,891

The Other Bottom Line – Headcount – CCECS has excelled among state universities in producing headcounts from its Continuing Education programs. CCECS Enrollment Totals by Outcome Target Groups --------------- Academic Year

07-08 Subtotal

08-09 Subtotal

Total 827

Certifications

611

3,432

Continuing Professional Education Educators Other Professionals

2,361

2,960

1,878

472

483 2,640

Community Education

2,689

Adults

871

1,059

Youth

1,762

1,598

7

Online Learners Casework Case Workers/Provider Agencies

32

13,721

12,044

Child Care Resource & Referrals

1,164

1,102

Early Settlement Disputants

1,797

16,682

15,497

2,351 7,613

University & Community Services Child Development Center

15,193

474

428

Wellness Patrons

5,489

7,529

Specific Conferences n.e.c.

1,266

2,226

384

5,010

Non-university Youth Graduate Students in For-Credit Seminars Total s % Change from Previous Year 8

Total

430

335

31,624 13.89%

36,686 16.01%

CCECS Summary

The CCECS Briefing Book

CCECS Personnel Are Experts – Continuing Education personnel are well-known and respected across the state and beyond. ECU’s programs are award winners because of the talents of her people.

Name

Title

Education

Specialities

Executive Director, CCECS & Interim Dean, School of Graduate Studies Lead Teacher Coordinator, Child Care Resource & Referral Agency Strengthening Families Grant Coordinator, Smart Start South Central DD Trainer

BA, MS, PhD, Post-Doctoral, CDCFM, SES

Community & Economic Development, Adult Education, Evaluation Research, Organizational Development, Sociology

BS, ECE BS

Early Childhood Education Organizational Management, Non-profit Management, Early Childhood Education

BA, MEd.

Child Abuse and Neglect Prevention, Early Childhood Programs

BA

Special Projects Coordinator, Adjunct Faculty Wellness Center Director

BA, MS Post Graduate

Karen Cochran Saundra Dove Bridget Forshay

Master Teacher Bookkeeper, CCECS Community Development Coordinator, Arts District of Ada

BS BS BA, MBA

Amy Eckart-Gregg

Secretary of the School of Graduate Studies Bookkeeper, Literacy First, Part-Time Program Assistant, Continuing Professional Education

HS

Training, Developmental Disabilities, Case Management Early Childhood Education, Developmental Disabilities, Aging Issues, Adult Learning, Interdisciplinary Studies Adult & Child Wellness Programming, Personal Training, Organization Coaching/Mentoring, Facility and Personnel Management Early Childhood Education Mathematics, Chemistry, Accounting Community Development, Outreach, General business management, Non-profit organizations, Grants management, Building and maintaining relationships, Event planning, Strategic planning, Program and Staff Development, Sociology School of Graduate Studies, Literacy First, Organization Bookeeping, Organization, Shorthand

Outreach Specialist, CCRRA

BS; MEd

Rick Wetherill

Carrie Allen Cheryl Bell

Cindy Byrd

Marsha Carson Susan Carrigan

Holly Christian

Penny Harper Cassie Holloway

Crystal Hudson

BS Exercise Science

HS BS

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Administrative Assistant Tasks, Organization, Public Relations, Computer Skills, Research Analysis, Criminal Justice, Psychology Early Childhood Education & Public School Administration

CCECS Summary Name

The CCECS Briefing Book Title

Education

Specialities

Program Director, Early Settlement Mediation, South Central Oklahoma Program Director, Early Settlement Mediation, East Central Oklahoma Coordinator, CCECS

BA

Types of Mediation: Basic, Civil, Family, Divorce, Permanency, Foster Care, Parent/School, Community

BME, MEd, MSHR, LPC

Certified Mediator, Elementary Education, Education Supervision, Counseling, Individual Therapy, Music

BS, MA, CPP, CCT

Coordinator, Smart Start South Central (Smart Start Oklahoma) Coordinator, Continuing Professional Education

BS

Melissa Malm

Director, Child Development Center

AA, BSEd, MEd

Priscilla Marshall Betty Nichols Kathy Roblin

Teacher Cook Residential Coordinator, DD Grant

AA, ECE

Janice Shipley Laura Spivey

Teacher Child Care Resource and Referral, Child Care Consultant CM Trainer (part time)

CDA BS

Elementary and Early Childhood Education. Adult Education and Higher Education Administration, Community Education and Services, Program Planning and Contract Training Elementary and Early Childhood Education, Program/Service Planning and Collaboration, Community Outreach Advertising, Public Relations, Marketing, Grants Management, Program Development, Organization Child Development, Early Childhood Education, Child and Adult Food Care Program, Title XX subsidies, Working with outside regulatory agencies Early Childhood Education Meal Planning and Preparation Aging, Case Management, Developmental Disabilities, Adult Education Early Childhood Education Elementary Education, Referral Specialist, and Early Childhood Trainer

Jaxie Johnston

Kathy King

Charlee Lanis

Patricia Little

Jannason Long

Julia Teska

BS

BS

BS, MS, PhD, LPC BS

Lindsey Tilley

Assistant Coordinator, PDI Literacy First

Jim Vercelli

Coordinator, Literacy First

BS

Mary Weddle

Program Assistant

BS

Data Entry/DD Grant

HS

Genise Yother

10

Training, Special Education, Adult Learning, Neurolinguistic Programmer Public Relations, Psychology. Elementary Education, Grant Management, Energy Education, Literacy Training Communications, Public Relations, Elementary Education, Grant Writing, Grant Management, Literacy Training Advertising, Public Relations, Desktop Publishing, Event Planning, Proposal Writing Customer Service, Data Entry, Developmental Disabilities

CCECS Summary

The CCECS Briefing Book

CCECS Honors, Awards, and Recognition •

•

• • •

• • • • • • • •

CCECS received an award from the Association of Continuing Higher Education (ACHE) Great Plains Region for “Exceptional Non-Credit Program – 2009”. Bridget Forshay represents the Arts District and ECU serving as chair on Ada Jobs Foundation Quality of Life Taskforce, Messaging and Branding Taskforce, and the Workforce Development Taskforce. Hosted the 2009 Oklahoma Arts Council Leadership Class II in Spring 2009 with great success on April 16-17, 2009. Bridget Forshay represents the Arts District and ECU serving on the Chamber of Commerce Community Enhancement Committee. Dr. Rick Wetherill serves as the ECU representative on the Southern Workforce Board (the regional WIB). This board has been sponsoring regional sector-based summits, has a nationally recognized partnership with the WIB in North Texas, and presents ECU with numerous opportunities to partner and marshal resources. Charlee Lanis is the Chair-Elect of the Great Plains Region of the Association of Continuing Higher Education. CCECS is one of the few institutions in Oklahoma authorized to grant the new International Learning Unit (ILU) in addition to the CEU. Dr. Rick Wetherill represents ECU on the Regents’ Economic Development Council. Susan Carrigan is the Vice Chair of the Southern Early Childhood Association. Charlee Lanis earned the CCT this year (certified contract training) while completing her Master’s degree. Charlee Lanis is Chair of the ECU Women’s Club CCRRA received Child Care Aware Quality Assurance validation from NACCRRA. Cheryl Bell, Coordinator of CCRRA, serves on the Board of Directors for Oklahoma Child Care Resource & Referral Association, Inc.

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CCECS Grants in Operation

The CCECS Briefing Book

Introduction – CCECS Major Grant Programs in Operation Although some state-supported grants showed reduced budgets, other budgets received increases and new grants and contrants were secured. For instance, the PDI-Literacy budget was increased to $3 million dollars -- a 31.5 % increase. Losing the OERB programs last year was somewhat of a blow to the total grant dollars received, but that was more than made up for by the acquisition of new grants and new money. For instance, while grants such as Smart Start did not individually bring in the total amount of money that OERB did, their overall impact on the area and state was much greater – Smart Start accounted for more than 5,000 of the total headcount during 08-09. That contrasts well against the OERB programs’ average of around 950 per year. According to our records, the total grant dollars being managed by Continuing Education during the‘08-‘09 fiscal year exceeded $4.97 million. This figure represents almost 39% of the total external funding ($12,854,956) coming into the university last year.

Arts District of Ada -- Rural Business Opportunity Grant The Arts District of Ada is a designated geographic area of activities, features, and businesses with an emphasis on arts and culture. The Arts District supports local artists, improves the quality of life, aids in recruitment and retention of the workforce and student population, enhances student education through exposure to art, culture and diverse ideas, and increases tourism to the community bringing in revenue. The Arts District serves as the western portal to the univeristy. Ada and its surrounding area contain a lot of artistic and cultural talent in need of support, promotion, and unification to counter the all-too-often spoken phrase among residents and students “There’s nothing to do around here.” The development of the Arts District has been a grassroots, community-led process to enhance the arts through economic development. The planning and development of the arts district is funded by the US Department of Agriculture and is made possible through a unique partnership of local individuals, businesses and organizations who have volunteered in a variety of ways. Community forums, surveys, the media, such as newspaper, radio and email, presentations to civic organizations and conferences, door to door flyer handouts, and word of mouth are the primary avenues for educating others about plans and developments as well as gathering input for decision-making from the larger community. All input is, and has been, discussed in subcommittees and taskforces for research, analyzing and making recommendations to the steering committee for action and final decision.

12

CCECS Grants in Operation

The CCECS Briefing Book The Arts District of Ada has gained statewide attention. So much so that other communities have visited to Ada see how they too can create thriving artist communities in their towns. In addition, the Arts District has seen several new arts-related businesses open over the past year and is set to open two more in the coming months.

Work is beginning on zoning and ordinances for the district as well as curriculum and training development to support new entrepreneurs to ensure business and district sustainability. Several East Central University administrators, faculty and staff have worked respectfully and tirelessly with the community to build partnerships, be positive stewards in the community and advocate for local artists and arts-based businesses and organizations. Opening the door for public opinion and actually using their ideas has fostered a positive image of ECU in the community among many. Our community is watching closely how ECU will continue this work and other projects. Will we support the community beyond ECU borders? Will we set a good example in future development within the Arts District? Employees of the Grant are: •

Bridget Forshay, Community Development Coordinator

Child Care Resource & Referral Agency (CCRRA) ECU’s Child Care Resource & Referral Agency (CCRRA) is funded by a grant from the Oklahoma Child Care Resource & Referral Association (OCCRRA) through the Department of Human Services. The agency’s mission is to ensure all families have access to quality child care through community-based resource and referral services. Child Care Resource & Referral services are available statewide through eight regional offices. ECU’s office provides services to parents, child care providers, employers and community members in an eleven-county area in south central Oklahoma. The agency’s service to parents include a free referral service to any DHS licensed or license-exempt child care program with the goal of informing parents on issues related to child development and the importance of quality care, information on child care subsidy, and information on other community resources for families with young children. 13

CCECS Grants in Operation

The CCECS Briefing Book Child care providers also benefit from the agency’s services. The agency has a lending library in the Ada office, as well as in the Shawnee Public Library. The lending library contains curriculum books, activity materials, and training videos. In the Ada office there is a die cut machine and laminator that is used by ECU students, area public school teachers, and community members, as well as child care providers. The agency has child care consultants on staff who conduct on-site visits to child care programs and set up trainings that help child care providers meet their DHS licensing requirements.

Many community leaders simply do not think about how child care affects their communities; however, some employers find that a lack of available child care is affecting their employees or the ability to hire new employees. Agency staff work with local chambers of commerce and economic development groups to help ensure that child care availability meets the employee demands. Child care needs assessments have been conducted in several communities and/or with specific employers. Employees of the Grant are: • • •

Cheryl Bell, Director Crystal Hudson, Outreach Specialist Laura Spivey, Child Care Consultant

Developmental Disabilities Training Grant This grant is funded through the Oklahoma Department of Human Services, Developmental Disabilities Services Division, to provide training for caregivers who provide care for Individuals with Developmental Disabilities and case managers/ supervisors who work in the field of Developmental Disabilities. The grant has 3 components. Residential Training which is composed of state mandated classes, which include, Health Day 1, Health Day 2, Ethical and Legal, Nuts & Bolts, Communications, Connections and Skill Building. The Residential Training is taught by a group of trainers who are contracted thru our grant and train the above classes across the state of Oklahoma. Each trainer either currently works or has in the past worked in the field of Developmental Disabilities. Residential Training coordinates approximately 150 classes across the state of Oklahoma every 3 months. We contract with and 14

CCECS Grants in Operation

The CCECS Briefing Book

monitor the classes of 30 Residential Trainers across the state as well as conducting training classes ourselves. In Residential Training, approximately 2000 participants are trained every 3 months. Our goal is to teach the caregivers how to provide the best possible care and make sure the individuals with whom they work are included in and accepted by the community and therefore able to live a high quality of life. We also worked with the State’s Nurses in re-writing the Mandated Health Classes and they are currently working on writing a Medication Aide class for the Developmental Disabilities program, which will be taught by the Career Techs, ECU Continuing Ed and provider agencies. We are also working on updating all the Residential Modules. In August of 2008, the state initiated the option for the provider agencies to continue to send their staff to classes or to provide competing training via On Line Training through the College of Direct Supports. There are three Residential Modules that are available via on line training, and they are Connections, Ethical & Legal, and Nuts & Bolts. Even though these classes are available on line, our attendance for Residential Training in FY 09 has only dropped approximately three percent. At this time there are approximately 30 provider agencies that have signed up for the On Line Training. This is only approximately one-fifth of the total provider agencies in the state. We feel that the participants receive a higher quality of leaning by attending the ECU Residential Classes and feel our class numbers will continue to grow. Case Management Training provides state-mandated training and supervisory credit to both state employees and contracted professionals within the field of developmental disabilities. There are currently 36 professional modules to choose from. Curricula development is an ongoing process that keeps program managers and case management professionals current within the field. ECU has provided this service to state and agency employees since 1978. We are responsive to agencies and programs for unscheduled training as needed. We represent East Central at professional meetings; we are frequently called upon to address professional groups within the state in our area of expertise and are often called upon by the State to act as consultants from within the field. We also speak to a variety of organizations on topics pertinent to the field of developmental disabilities. We are also available to contracted agencies for the development of specific training and consultation. We are often called upon to represent Department of Human Services Developmental Disabilities Services Division to speak on their behalf. Responsible Choices Training. The third component of this grant is the administration of another grant who work with individuals with disabilities who have been identified as being dangerous to themselves or others. This training is highly specialized and performed by licensed professionals trained to provide this behavior modification program.

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CCECS Grants in Operation

The CCECS Briefing Book

Employees of the Grant are: • • • • • •

Kathy Roblin- Residential Coordinator Susan Carrigan- Case Management Coordinator Genise Yother- Data Entry Vacant- Secretary Marsha Carson- Case Management Trainer (FT) Julie Teska- CM Trainer (PT)

Early Settlement Mediation – East Central Program Early Settlement Mediation is funded by the Administrative Office of the Courts. Its purpose is to help people find peaceful ways to settle disputes. Early Settlement achieves this goal by providing a neutral party in the form of a certified mediator, to any citizen in the State of Oklahoma requesting assistance. There is no cost for this service if a court case already been filed or a ten dollars fee for cases without a court filing. Early Settlement’s first program priority is to mediate divorce cases where minor children are involved, allowing parties to find ways to co-parent in a cooperative manner. The programs second priority is to help those who cannot financially afford protracted litigation. Attorneys often assist clients by referring these cases to mediation. Judges from all ten counties (Garvin, Grady, Hughes, McClain, McIntosh, Okfuskee, Okmulgee, Pontotoc, Pottawatomie, and Seminole) in the East Central program area refer cases to the Early Settlement office. In fiscal year 2009 over four hundred cases were referred for mediation. This number includes Small Claims, Civil, Family and Divorce, Child Permanency, and school related IDEA cases. Between five and six hundred people participated in area mediation last fiscal year. The percentage of cases ending in resolution averages between sixty and seventy percent. Mediators for Early Settlement are community volunteers who complete training through Early Settlement, and certification through the Oklahoma State Supreme Court. Program funding comes from court fees and the Administrative Office of the Court. East Central University has partnered with Early Settlement since 1992. Kathy King has served as Program Coordinator since 2006. She is responsible for the recruitment, training, and ongoing guidance of volunteers, the scheduling of all cases for mediation, and statistical reporting for the program.

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CCECS Grants in Operation

The CCECS Briefing Book

In 2008 she received certification as a trainer through the Administrative Office of the Court. She regularly presents at annual statewide volunteer conferences and family and divorce training. She promotes the program by speaking to civic organizations, and presents on the field of mediation to East Central University students. She is available for the training of ECU students or staff in the areas of conflict management and peer mediation. Employees of the Grant are: •

Kathy King, Coordinator

Early Settlement Mediation -- South Central Early Settlement Mediation is a program that allows individuals to voluntarily resolve disputes in a confidential out-of-court procedure. In 1986, the Supreme Court of Oklahoma adopted the rules and procedures for the Dispute Resolution Act. The purpose of the Dispute Resolution Act is “to provide to all citizens of this state convenient access to dispute resolution proceedings which are fair, effective, inexpensive, and expeditious.” Early Settlement Mediation has saved individuals in local communities’ time, heartache, and money by providing mediation services through our program. The Dispute Resolution Act provides guidelines for the establishment of dispute resolution centers. Two of those centers are currently located at East Central University, East and South Central Programs. The South Central Program provides services to individuals in the communities of Atoka, Bryan, Carter, Coal, Jefferson, Johnston, Love, Marshall, Murray and Stephens counties. To initiate mediation, each party must pay a five dollar processing charge as required by Oklahoma statute, except in cases ordered by the court system. There are many different types of disputes that can be mediated by Early Settlement Mediation. The issues can include, but not limited to: divorce, paternity, money, property, business transactions, personal relationships, assault, harassment, animal disturbances, neighborhood disturbances, or other matters. The disputes may be between mates, ex-mates, family members, neighbors, landlords, tenants, consumers, or merchants. Early Settlement also provides individuals a chance to give back to their community. All of the mediators in the program are individuals who volunteer for the program. They complete specialized training and are certified by the Administrative Director of the Courts. These volunteer mediators assist both parties in negotiating and solving their own problems. In fiscal year 2008 Early Settlement South Central had 351 total mediations. Out of those mediations, 124 were basic small claims cases and 219 family and divorce cases. The South Central Program also mediates advanced cases. There were 8 permanency mediations held in 17

CCECS Grants in Operation

The CCECS Briefing Book

fiscal year 2008. These cases involve finding a permanent placement for children that have been removed from the home. There was one IDEA case mediated. These types of cases involve finding a resolution between parents of children with disabilities and the education system. Early Settlement Mediation provides a valuable service to individuals of Oklahoma. It is a great asset for East Central University and the State of Oklahoma. Many disputes that may arise can be mediated by Early Settlement Mediation and save individuals from having to take any further action in court. Employees of the Grant are: •

Jaxie Johnston, Coordinator

Professional Development Institute (Literacy First) Grant This grant is funded by the Oklahoma Legislature through monies encumbered by the Oklahoma Commission for Teacher Preparation. The grant is a partnership between the Professional Development Institute of Seattle, Washington (who provide the training); and the East Central University Center of Continuing Education and Community Services who oversees the management of the grant in regard to enrollments, facilitation of on-site training, and fiscal affairs. The Reading Sufficiency Act, funded by the Legislature in 1997, provides reading and literacy professional development for all elementary teachers using "Literacy First" as its base. The literacy Professional Development Institute (PDI) provides a balanced approach to teaching reading which incorporates the latest phonics and literature-based strategies. Since its implementation in 1997, approximately 28,000 teachers statewide have been trained. Professional development in literacy training occurs by applying skills and strategies of systematic explicit systems for the teaching of reading. Phase I and II provide training for teachers. Phase III focuses on literacy training for administrators. Phase IV implements a systemic, school-wide reading model whereby the school's faculty create a strategic plan with measurable goals, for example that all third graders will be reading on grade level by the end of third grade. This model includes coaching, consulting and mentoring for continuous learning and implementation. The Literacy First Process, taught for more than 25 years throughout the United States, provides content knowledge and resource materials in order to strengthen teachers’ knowledge and skills for providing very effective, high quality reading instruction. Specifically, the Literacy First Process systematically and explicitly tackles each essential element of reading 18

CCECS Grants in Operation

The CCECS Briefing Book

instruction in the context of assessment, grouping for effective instruction, lesson development and analysis. The student assessments developed and utilized by Literacy First are one of only three certified assessments approved by the State Department of Education. Also, for teachers to be certified to teach in any of the State’s summer reading academies, teachers must be certified by Literacy First or Reading First in order to receive compensation. The first classes began March of 1998 throughout the State with a budget of $1.2 million a year and since that time we have averaged training more than 2,500 teachers a year and now have a budget of over $2.8 million a year. We offer approximately 80 to 100 classes throughout the state each year. More than 90% of the school districts in the state have participated in the training and over 100 districts have implemented our teaching practices and assessments district wide. That makes PDI-Literacy the largest teacher training program ever undertaken in the State and one of the largest teacher training programs in the nation. This program has become an integral part of the teacher training process in Oklahoma with many of the districts making the classes mandatory for all of their teachers. Employees of the Grant are: • • •

Jim Vercelli, Coordinator Lindsey Tilley, Assistant Coordinator Penny Harper, Bookeeper (part-time)

Smart Start South Central – Ada Smart Start joined ECU’s CCECS in July 2008. We are one of 18 Smart Start communities in Oklahoma. Smart Start South Central covers four counties, Pontotoc, Garvin, Johnston and Murray. Smart Start is a statewide initiative with a vision that every child in our state is safe, healthy, eager to learn, and ready to succeed when they start school. Smart Start focuses on the early years, birth to 5, and the importance of early brain development, health, family, and quality child 19

CCECS Grants in Operation

The CCECS Briefing Book

care. Research shows that 23% of our children are not ready for school when they arrive, and if they start behind, it’s very hard for children to ever catch up. That doesn’t mean just academics; it also includes health and social skills, good home life and quality child care. More than half of the 50,000 children born in Oklahoma each year live in low-income families who have difficulty meeting the basic needs of their children. No amount of remediation can make up for a poor start during the earliest years. Smart Start South Central Projects: •

•

•

• • •

Dolly Parton Imagination Library: Every child in Pontotoc County from birth to 5 is eligible to receive a free book a month. Raising A Reader: A literacy program that provides book bags to child care centers for families for check-out each week. Children’s Literacy Books: Delivered over 3000 books to health departments for distribution in 2009 Quality Improvement Grants: Awarded 16 child/home care centers a total of $6,250 for enrichment materials for the centers. Strengthening Families Initiative: $5,000 awarded to 6 sites for child abuse and neglect prevention. Family Education Centers: Provide 6 libraries parenting education and child development materials.

Employees of the Grant are: • •

Patricia Little: Coordinator Cindy Byrd: Strengthening Families Grant Coordinator (part-time)

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CCECS Cash-Funded Programs

The CCECS Briefing Book

Cash-Funded Programs in CCECS CCECS Cash-Funded Programs include Community Education, Continuing Professional Education, the Tommy Hewett, MD Wellness Center, the Child Development Center and various other enterprises where CCECS can facilitate educational/entreprenurial transactions. Cash-Funded Programs in CCECS are driven by the double bottom line inherent in the practice of Continuing Education – headcount and profit. CCECS has historically been successful enough at both of these elements that our unit has made several cash infusions possible for the university. Over the past several years, the surplus made by CCECS has funded the operations of the University Wellness Center, subsidized the Child Development Center so faculty, staff and students will not be overburdened by child care costs, remodeled Fentem Hall for the School of Graduate Studies, contributed to the building of the Hallie Brown Ford Fine Arts Center, paid for a new dance floor in Faust Hall, and contributed to the university’s development funds. CCECS Cash-Funded Programs love being a player on the Tiger Team.

Community Education In the past year, over 1600 people attended community education classes at ECU. Last year, the community education program offered nearly 200 classes and programs for adults of all ages, children, youth and ECU Students that helped them to gain self esteem, growth, health benefits, knowledge, and entertainment. As one of our patrons commented, “Fun, fun, fun! A very enjoyable class”. The university benefits from this program by providing patrons the opportunity to take classes on the ECU campus where they would not have otherwise attended and provides opportunity for others in the community to share their knowledge and expertise as instructors. Examples of our classes include dance, yoga, piano, photography, art, gardening, sewing, cooking and trips. Our classes are offered all at times of the day and week (e.g., evenings, weekends, university breaks) utilizing the facilities of the university when they often are unused. Additionally, we offer a 50% discount to all faculty and staff enrolling in the community education classes, adding to the employee benefit package – a benefit in which many on campus take advantage. Additionally, we provide supplemental payroll to several of the staff and faculty at ECU who teach for the program as well as provide additional income and experience for many ECU students who teach, coach and become camp counselors in our multitude of summer programs we offer.

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CCECS Cash-Funded Programs

The CCECS Briefing Book

Finally, the community education program collaborates with other programs and departments throughout the university and community to provide programs at ECU. This past year, the community education program collaborated with the English Department to provide the Oklahoma Literary Arts Festival, the Criminal Justice Dept. for the Mock Trial Camp, the Athletic Department for the tennis, soccer, volley ball and basketball camps, the Communication Department for a Shakespeare camp, the Geography Department for the intersession trips, and the Education Department for the science spectacular events. Additionally, the community education program collaborates with the Chickasaw Nation in providing their Chickasaw Art Academy, the Seminoles with the Diabetes Camp and the Girl Scouts for their badge fairs. Employees of the Program are: • •

Charlee Lanis, Community Education Coordinator Mary Weddle, Program Assistant

Continuing Professional Education “I’m sorry, but we are going to have to let you go,” is what many Americans have faced over the last year. Here at Continuing Education, the goal of the Continuing Professional Education Coordinator is to see this more as an opportunity, an opportunity for change. The CPE program offers a wide variety of courses, whether it is online or in-class instruction. Gatlin Education is one company we have an agreement with to provide online non-credit certification courses. Once the individual has completed a course, ECU issues them a certificate. This course completion can aid in providing advancement in the individual’s current job or can give them the opportunity to make a new career path -- whether it be as an Event Management and Design Coordinator or a Medical Transcriptionist. In the summer of 2008, the CPE Coordinator, along with several ECU professors, partnered with various Oklahoma schools to provide graduate credit workshops for 175 teachers in the areas of mathematics and sciences, a grant awarded by the Oklahoma State Department of Education. As a result of the training, the teachers can incorporate their new skills in their own 22

CCECS Cash-Funded Programs

The CCECS Briefing Book

classrooms. If each teacher has around 20 students, that would be 3,500 junior high and high school students exposed to new teaching methods and knowledge in the field of math and science! The CPE Coordinator and Dr. Wetherill also collaborate with the OU Health Sciences Center on a Geriatrics Grant. By providing gerontological training, we can better prepare our nurses, home Professional Participants: health administrators, counselors, and Fall 2008: 228 many others for our aging population. Spring/Summer 2009: 315 Total: 543 The CPE program is also working with the Attorney General’s Certificate Programs: 197 Office to bring a State Victim’s CPE Classes (non-certificate): 346 Assistance Academy to ECU’s campus. We are currently in the first year of the three-year grant, conducting needs assessments and preparing curriculum. After three years, the goal is for the program to be a “stand alone” program. We are very excited and look forward to bringing this type of academy and training to Oklahoma. Continuing Professional Education is always looking for new ideas, classes, and instructors for the growing program. Change is constant and our goal is to keep the outcomes going in a positive direction. We want to continute to offer new career paths and advancement to our current and future business professionals. Employees of the Program are: • •

Jannason Long, CPE Coordinator Cassie Holloway, CPE Program Assistant

ECU’s Child Development Center ECU’s Child Development Center serves the very young children of the ECU community. Children ages 0-4 are served in the fall and spring, with children ages 5-8 added in the summer. Enrollment preference is given to children and grandchildren of ECU students, staff, faculty, ECU Bookstore, Chartwells Dining service, Kerr Lab, and CLEET. Services are provided to coincide with the University office calendar. In other words, when the main University offices are open the Child Development Center is open. The mission of the Child Development Center is to provide high quality child care 23

CCECS Cash-Funded Programs

The CCECS Briefing Book

services at an affordable rate to the East Central University Community, serving as an oncampus site for service learning experience in a child development center as a part of coursework, and to assist in providing supervised research opportunities for faculty and students. With an average staffing of 5 full time, 4 part time, and 6 student employees, the Child Development Center has the capacity to serve 75 children. The Child Development Center has a tuition pay plan to coincide with University payroll disbursement and also accepts child care subsidies from the State of Oklahoma Department of Human Services, Chickasaw Nation, and Muskogee (Creek) Nation. The Child Development Center serves a nutritionpacked menu to its tiny diners and is a participant of the United States Department of Agriculture Child and Adult Care Food Program administered through the Oklahoma State Department of Education Child Nutrition Programs. The CDC is a 2-star child care facility licensed by the State of Oklahoma Department of Human Services. We are working hard to gain our third (and final) star. The director of the Center, Melissa Malm, is a 1986/91 graduate of ECU and has been with the Child Development Center since it opened 20 ¾ years ago. Betty Nichols, has been employed by ECU as the Center cook since October 31, 1988. Karen Cochran, ECU Class of 1987, master teacher, infant class has been employed by ECU since January 1, 1998. The Child Development Center is a member of the National Coalition of Campus Children’s Centers. Employees of the Program are: • • • • • •

Melissa Malm, CDC Director Karen Cochran, Master Teacher Carrie Allen, Lead Teacher Priscilla Marshall, Teacher Janice Shipley, Teacher Betty Nichols, Cook

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CCECS Cash-Funded Programs

The CCECS Briefing Book

Tommy Hewett, M.D. Wellness Center The ECU Wellness Center opened during 1997 in the University Center. In 2006 ECU alum, Dr. Tommy Hewett, donated $105,000 to establish an endowment that would assist ECU in funding equipment and facilities for the Wellness Center. In November, 2006 the name of the Wellness Center was changed to “Tommy Hewett, M.D. Wellness Center”. The Wellness Center provides wellness programs and facilities to the community, ECU students, faculty and staff. The 25,000 square foot facility contains a weight room (Cybex resistance equipment, free weights and cardiovascular equipment), group exercise room with 4-10 classes per week, two racquetball courts, basketball court, indoor track and swimming pool. The Wellness Center and pool have approximately 43,000 visits by users each year. Our membership currently includes 231 community members, 174 faculty/staff, and 1,513 students (total unduplicated count for 0809). Our biggest user group are ECU students at 61%, next is community at 27%, and lastly, ECU faculty/staff at 12%. Income for 0809 was $155,375; expenses were $179,068, bringing the total loss to $23,693. The Wellness Center has two strategic goals: 1) Keep cash-funded programs strong by making a profit or breaking even. 2) Develop and offer at least three new wellness center activities each year aimed especially at students. The Wellness Center operates approximately 90 hours per week, Monday-Friday. Student workers are hired to fill the positions of front desk attendant, circuit room attendant and lifeguard. Student workers are vital to our operations and much effort is put into hiring and training dependable, professional students who can work unsupervised. We employ approximately 12-15 student workers at all times. The Wellness Center offers many programs and services to the community. These programs are not included in a Wellness Center membership but are special services offered for a separate fee. Approximately 12-15 contract instructors are hired to teach our classes or special 25

CCECS Cash-Funded Programs

The CCECS Briefing Book

programs. We offer 20-30 of these classes/programs on a weekly basis, which include: • • • • • • • •

• •

Personal Training Fitness Assessments Swimming Pool and Gym Fun Birthday Parties (weekends) Women’s Team Weight Loss Class Parent/Child Classes for Infants and Preschoolers Zumba Yoga-Pilates Fusion Water Aerobics

• • • • •

Adult Aquatics for Seniors Learn-to-Swim Classes for Children Adult Swimming Lessons Aqua Fit and Fun & Gym and Swim: Non-Competitive Recreation Classes for Kids Lifeguard Certification Water Safety Instructor Certification Scuba Diving

In addition, the Wellness Center maintains various other programs, services and collaborations with on and off-campus organizations. These include: rental of swimming pool and gymnasium, adapted swimming classes for children with disabilities, youth camp and summer recreational programs, aquatic physical therapy, Kinesiology credit classes, intramural program, use of facilities by sports teams, fund-raising events, dodgeball/basketball tournaments, and various other recreational programs. Employees of the Program are: •

Holly Christian, Wellness Center Director

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