T3 B14 Key Questions- Interview Policy Sub-group Fdr- Email W Attached Equipment Recording Policy 926

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Date: Mon, 21 Jul 2003 13:01:10 -0400 From: "" <[email protected]>4P To: "" <[email protected]>4| Subject: Commission Recording Equipment Policy Part(s): ||D 2 RecordingEquipmentUsePolicy FINAL.doc application/msword 31.88 KB | | |

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Attached is the Commission's equipment recording policy. Recording equipment is generally not permitted in classified areas. DO NOT ASSUME that that the Commission policy supercedes that of your host agency. You are advised to present a copy of this policy to your respective agency POCs so that they can "grease the skids" with their respective security organizations. Contact me with any questions. Delete I Reply I Reply to All I Forward I Redirect I Blacklist I Message Source I Resume I Save as I Print

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7/21/03

Recording Equipment Use SCOPE The National Commission on Terrorist Attacks Upon the United States (the "Commission") is chartered by statute (Public Law 107-306) to investigate the facts and circumstances surrounding the September 11, 2001 terrorist attacks, including the nation's preparedness for, and immediate response to, those attacks, as well as to evaluate the lessons learned from those attacks and to make recommendations for preventing future attacks. The legislation authorizes the Commission, for purposes of its investigation, to secure information "directly" from any executive department, bureau or agency, and the statute also provides the Commission with subpoena power for witnesses and documents. REQUIREMENT TO USE The practice of recording depositions/interviews shall be necessary to maintain interview integrity. These recordings may be transcribed into written text under strict security classification control. EQUIPMENT All recording equipment shall be purchased via established Commission purchasing procedures and shall be immediately delivered to the Commission security or his representative immediately upon receipt. Equipment used will meet current recording standards. Purchase of recording equipment and recording media is the property of the Commission and will not be used for other than Commission related work. USE OF EQUIPMENT All Commission recording equipment shall be accountability property and shall be signed for using established Commission accountability property receipts. These receipts shall be maintained with the recording equipment and delivered to the host agency upon request. EQUIPMENT STORAGE Recording equipment is on the list of items prohibited from classified areas. Provisions are available to permit use of such equipment in the furtherance of official government business.

RECORDING MEDIA All recording media shall be purchased via established Commission purchasing procedures and shall be immediately delivered to the Commission security or his representative upon receipt. All recording media shall have classification markings affixed prior to beginning any recording.

TRANSPORT OF RECORDING EQUIPMENT All Commission recording equipment shall be transported via locked bag, or other secure means, and must be maintained under constant control at all times. TRANSPORT OF RECORDING MEDIA The transport of recorded classified media shall be via secure courier channels. Only in extreme circumstances, and only with the express consent of the Commission Executive Director, Deputy Executive Director, or the Security Officer, may recorded classified media be transported via locked bag. At those times the media shall be transported from its secure location to the Commission secure area and delivered to the Document Control Manager or the Security Officer for receipt and secure storage. STORAGE Classified recording shall be stored in accordance with the requirements of the classification of the media. HOST AGENCIES Responsibility for coordinating use of Commission recording equipment shall be with the individual using the recording equipment. The Commission staff using the recording equipment shall insure compliance with all host agency regulations and procedures.