Supervise Supply Activities

SUPERVISE SUPPLY ACTIVITIES

Administrative Issues • SAFETY GENERAL

• RISK ASSESSMENT LOW

• ENVIRONMENTAL CONSIDERATIONS NONE

• EVALUATION WRITTEN

EXAM 70%

TERMINAL LEARNING OBJECTIVES • ACTION: Conduct platoon level inventories and supply procedures • CONDUCT: Given a classroom environment and classroom instruction • STANDARD: Conduct platoon level inventories and supply procedures IAW AR 735-5, DA PAM 710-2-1, and AR 710-2

PLATOON LEADER RESPONSIBILITIES

• • • • • •

Tactics Maintenance Personnel Management Administration Leadership Supply Management

ENABLING LEARNING OBJECTIVE (A) •Action: Define categories of property and The Army Authorization Documentation System (TAADS) •Condition: Given classroom instruction on the categories of supply and authorization documents •Standard: IAW AR 710-2, DA PAM 710-2-1, AR 735-5, and current Army Doctrine

Categories of Government Property Personal Property

Organization Installation Accounting Requirement Codes: Expendable Durable Non-expendable

Real Property

Real Property

• • • •

Buildings and facilities Land Improvements to land Utility distribution and sanitary systems

Personal Property: Organization Property

• Deployable property issued to a unit under authority of a MTOE or deployable TDA. Includes all CTA property which deploys with the unit.

Personal Property: Installation Property

• Non-deployable property issued to a unit under authority of a CTA or other HQDA-approved or NGB authorization document, except expendable items or personal clothing.

Types of Authorization Documents •TAADS- Documents which authorize personnel and/or equipment such as: •MTOE - (DEPLOYABLE UNITS) •TDA - (generally NON-DEPLOYABLE UNITS) •CTA- (COMMON TABLE OF ALLOWANCES)

Table of Organization and Equipment (TOE)

• A document that sets the wartime mission, capabilities, organizational structure, mission essential personnel and equipment requirements for military units

MTOE •An authorization document that sets the modification of a basic TOE to the needs of a specific unit or type of unit

Table of Distribution and Allowances (TDA)

A TDA is developed for a unit for which there is no appropriate TOE.

COMMON TABLE of ALLOWANCES (CTA)

A Common Table of Allowance (CTA) is an authorization document for items/material costing less than $100,000 which are required for common Army-wide use.

ENABLING LEARNING OBJECTIVES (B) • ACTION: Explain the process for sub-hand receipting platoon equipment as part of the change of platoon inventory • CONDUCT: Given classroom instruction, reference materials, and a classroom environment • STANDARD: Explain the process for sub-hand receipting platoon equipment as part of the change of platoon IAW DA Pam 710-2-1.

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INVENTORIES •Inventory- the physical count of all supplies and equipment on hand. • Why inventory? •What are the Types of inventories? •When do you inventory? •What do you inventory? •What do you do if property is missing, damaged or destroyed?

INVENTORY PROCEDURES •Determine what is to be inventoried •Set the Dates •Use the correct publications •Notify the hand or sub hand receipt holder •Conduct the inventory •Record the results and adjust records

Plan

Inventory “Change of Sub-Hand Receipt Holder”

• 1. Check with Commander for instructions (LOI). • Inventory Schedule. • How and Where to layout. • Required forms, pubs, soldiers, etc. • Time requirements for adjustments. • Actions if standard is not met. • Objective. • 2. Obtain the following from the Supply Sgt : • Subhand receipt. • Shortage annexes.

Inventory “Change of Sub-Hand Receipt Holder”

Plan 3. Review Platoon Property Records • Are all major end items signed down to the user level? • If not, where is it? • Are all Shortage Annexes initialed by the commander?

Plan

Inventory “Change of Sub-Hand Receipt Holder”

4. Obtain Correct Publications: • TM., SC, HR, etc. 5. Notify the Platoon. • Ensure access can be obtained to all areas. • Ensure temporary hand receipts have been recalled. 6. Identify personnel to assist. • Supply Sergeant. • Supply Clerk. • User Hand Receipt Holder. • SME on Equipment. • Out Going Platoon Leader

Inventory “Change of Sub-Hand Receipt Holder” Conduct 7. Stick to Schedule. 8. Physically Count all items. • On the Sub-Hand Receipt • Component Hand Receipts.

9.

Check all items for completeness. • Make sure component shortages are listed on the Shortage annexes.

Inventory “Change of Sub-Hand Receipt Holder” Conduct 10. Record the TM, SC, HR, etc. you used during the inventory. 11. Verify Serial Numbers. 12. Inspect Equipment.  

Make a visual check of the condition of the property. Report damaged equipment to unit maintenance personnel for repairs.

13. Validate Maintenance Work Orders. 14. Have soldiers sign component hand receipts as you inventory.

Inventory “Change of Sub-Hand Receipt Holder”

Research and Reconciliation 1. Report discrepancies to commander. 2. Identify and recommend adjustment actions. 3. Update supply records.

NOW YOU CAN SIGN FOR PROPERTY !!

TERMS •Non-expendable (N): Personal property that is not consumed in use and retains its original identity during its period of use. •Expendable (X): Property that is consumed in use or loses its identity in use. •Durable (D): Personal property not consumed in use, does not require property book accountability, but because of its unique characteristics requires control when issued to the user.

ENABLING LEARNING OBJECTIVE (C) Action: Define obtaining relief from responsibility for property. Condition: You are the commander or supply officer and have to ensure that methods for obtaining relief from responsibility for lost damaged, or destroyed property are accurate. Standard: IAW AR 710-2, AR 735-5, DA PAM 7102-1, and current Army doctrine. WHAT DO I DO IF I LOSE SOMETHING?

TERMS • Accountability: The obligation of a person to keep accurate records of property, documents, or funds issued to him. • Responsibility: The obligation of an individual to ensure Government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for, and that proper custody and safekeeping are provided. * Five Types of Responsibility

TERMS Command Responsibility: The obligation of a commander to ensure that all government property within his or her command is properly used and cared for, and proper custody, safekeeping, and disposition are provided. * Can not be delegated *

• Direct Responsibility: The obligation of a person to ensure that all government property for which he or she has receipted for, is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. * You signed for it *

TERMS • Supervisory Responsibility: Obligation of the supervisor to ensure that all government property issued to, or used by his or her subordinates is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. *Don’t have to be hand receipted *

• Personal Responsibility: Obligation of a person to exercise reasonable and prudent actions to properly use, care for, safeguard, and dispose all government property issued for, acquired for, or converted to a person’s exclusive use, with or without a receipt. * You were loaned a tool *

TERMS

• Custodial Responsibility: The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, and ensure proper custody, safekeeping, and disposition of the property are provided. * Supply Sergeant *

FORMS USED TO ASSIGN RESPONSIBILITY • Equipment receipt cards, DA Form 3749, record assignment of property to the same person for brief recurring periods (i.e., weapon cards) • Component hand receipts, DA Form 2062, record nonexpendable and durable components of end items • Temporary hand receipts, DA Form 3161, record issue of items for a period of up to 30 days

Financial Liability

“Is the personal, joint, or corporate statutory obligation to reimburse the government for government property lost, damaged or destroyed because of negligence or misconduct.”

TERMS:

• NEGLIGENCE: is an act or omission that a reasonable and prudent person would not commit under similar circumstances. • WILLFUL MISCONDUCT: is an intentionally wrongful or unlawful act or omission relating to government property, to include misappropriation of Government property.

TERMS:

• Proximate Cause: The cause which, in a natural and continuous sequence, unbroken by a new cause, produces loss, damage, or destruction, and without which the, the loss, damage, or destruction would not have occurred.

Methods of Obtaining Relief from Responsibility for Property • Financial Liability Investigation of Property Loss (DD Form 200) • Damage statement • Statement of Charges/Cash (DD Form 362) • Memorandum for record (MFR) to adjust losses of: - Durable hand tools - Organizational clothing and individual equipment OCIE due to contamination • Abandonment order

Financial Liability Investigation of Property Loss (FLIPL) Documents the circumstances concerning the Loss, Damage, or Destruction of Government property. Mandatory when: • Person admits liability, and amount is more than 1 month’s base pay • Person does not admit negligence or liability • Loss discovered during an inventory and individual does not make voluntary reimbursement to the Government • Negligence is suspected but no one admits liability

Damage Statement • Commanders may “write off” damaged OCIE when: - Damage is a result of a field training exercise, and - There is no negligence or willful misconduct involved. • Memorandum must be turned-in to CIF within 30 days of the commander’s approval.

“Write Off” denotes relief from responsibility

Cash Sale/ Cash Collection • • • •

Is done on voluntary basis only Must allow for depreciation per Appendix B Amount cannot exceed one month’s base pay No mandatory requirement for Financial Liability Investigation of Property Loss • Soldier must admit liability and volunteer to pay • Cash sale: soldier may voluntary replace items by purchasing from CIF or SSSC; must be authorized by commander • Cash collection:  DD Form 362 (Statement of Charges/Cash Collection Voucher)  

Deducted through payroll deduction or through cash collection If cash collection, payment made at Finance Office and paperwork returned to company

Memorandum For Record • Commanders are authorized to adjust losses of durable hand tools up to $100.00 per incident • Losses must not have come from negligence or willful misconduct • Requires no approval above unit level, but...

Unusual Situations

• Abandonment order • Destruction of contaminated clothing

ENABLING LEARNING OBJECTIVES (D) • ACTION: Identify the Classes of Supply • CONDUCT: Given classroom instruction, reference materials, and a classroom environment • STANDARD: Identify the Classes of Supply IAW AR 735-5

CLASS I

• Subsistence, gratuitous health and comfort items. Food (MRE, Heat and Serve, UGR-A)  Water 

CLASS II • Clothing • Individual equipment (CTA-50) • Unclassified maps • Office supplies • Cleaning supplies

CLASS III • Petroleum, fuels, lubricants, hydraulic oil, bulk chemical products, coolants and antifreeze. - Bulk - Package

PACKAGE

BULK

CLASS IV

• Construction materials, all fortification and barrier materials

CLASS V

• Ammunition of all types, bombs, explosives, mines, fuses, detonators, pyrotechnics, missiles, rockets, propellants, and associated items.

CLASS VI

• Personal demand items

 Health  Hygiene products  Soaps and toothpaste

CLASS VII

• Major end items- vehicles, systems, weapons, i.e. Property Book accountable items

CLASS VIII

• Medical materiel including repair parts peculiar to medical equipment.

CLASS IX

• Repair parts and components to include kits, assemblies, and subassemblies.

CLASS X

• Material to support nonmilitary programs such as agriculture and economic development.

CLASSES OF SUPPLY

I II III IV V VI VII VIII IX X

Subsistence to include bottled water and ice Clothing and equipment Petroleum Construction and barrier material Ammunition Personal convenience items Major end items (tanks, truck, etc.) Medical supply Repair parts Nonmilitary material

QUESTIONS???