Spc Jcr Bar Constitution

SPC JCR Bar Constitution B.1 Terminology Hereafter the ‘Bar Management’ shall consist of the Bar Manager, Bar Treasurer and any supervisors who will be appointed at the Bar Manager and Bar Treasurer’s discretion. Hereafter the ‘Bar Executive’ shall consist of the Bar Manager, the Bar Treasurer, the JCR President and the JCR Treasurer. Hereafter the ‘Bar Steering Committee’ shall consist of the previous year’s Bar Management, the license holder, the college accountant, the JCR President and JCR Treasurer. This shall be an advisory body for the current Bar Management. B.2 Constitution The constitution may be amended and ratified by a two thirds majority in a JCR Committee meeting. B.2 (i) Takings Report The Bar Treasurer shall produce a takings report for the end of each period. Lines to be included: Daily takings, daily employees and supervisor. Expenditures Total takings Total expenditures Total profit Total profit after VAT (ii) Stock Movements Report The Bar Treasurer shall also produce a stock movements report for stock shifts during each period. Columns to be included: Cost by purchasing unit + VAT (barrel/bottle/dozen/box etc) Cost by sale unit + VAT (pint/shot/bag etc) Retail value by sale unit + VAT Value of stock at start of period (cost) Purchases of stoke during period (cost) Value of stock at end of period (cost) Volume of sales by unit calculated from above Cost value of sales Retail value of sales Totals to be included: Estimated Takings over Period (to be calculated from stock movements above), for ease of comparison to be placed in close proximity to Actual Takings over Period (to be calculated from actual takings). B.3 (i) Oversight and Reporting A report should be written for each academic term. Each report should be presented to the Bursar and the JCR Committee at the beginning of the term following the report period, and should be displayed in the Bar before the first JCR Meeting of that term. The Bar Manager and Bar Treasurer should be present at that Meeting to answer any queries raised by JCR Members. One copy of each report must be kept in the Bar’s records and one copy in the JCR Treasurer’s records, and they should be available upon request to any Member of the JCR. The Bar Treasurer will have at hand all necessary documentation in anticipation of random inspections by Customs and Excise Officers. This includes all invoices on purchases and receipts, and complete bar accounts, for the previous 6 years. These should be filed in the bar. (ii) At the fortnightly meetings of the JCR Executive, the Bar Treasurer must report back on the previous fortnight’s takings and profits, and on any issues of concern. B.6 Payment of Management The Bar Management shall be paid a stipend of up to £150 per week during full term and during freshers’ week. They shall also be paid for any bar shifts worked. This stipend shall be covered by income from the bar. Should the bar income not be sufficient to cover this, the balance of the stipend shall be paid from the bar’s reserves. B.7 Profits All profits must be paid into the Bar Reserves account.

B.8 Expenditure from Reserves Spending from the bar’s reserves must be done in the form of a JCR motion, passed by a simple majority. This motion must be proposed by the Bar Executive. This process explicitly includes expenditure to pay management salaries. Any non-essential expense (i.e. money spent on something other than items on which the Bar spends money on a very regular basis, such as beer, crisps, cleaning fluids, glasses etc.) must also be approved by the Bar Executive. Meetings of the Bar Executive will be held ad hoc, at the request of any member of the Bar Executive. B.9 Prices Decisions on pricing must be made by agreement between the Bar Treasurer and the License Holder. These decisions must be ratified at the next meeting of the Bar Steering Committee. B.10 Functions No arrangements for functions to be held in the Bar should be entered into except with the agreement of the Bar Management and the license holder. The hiring and pricing arrangements must be agreed with the Bar Management. B.11 Wage Payments The College shall be responsible for meeting wage payments. B.12 Bar Steering Committee This body shall have oversight of the bar and the Bar Management shall be accountable to it. One meeting of the Bar Steering Committee must occur at the end of each term. Additionally, emergency meetings of the Bar Steering Committee may be called by the Bursar or the JCR President. B.13 Ultimate responsibility for the bar will rest with the license holder.

Appendix 1 – Responsibilities Bar Manager – responsible for: (1) The supervision of the day-to-day running of the Bar and its long-term development. (2) Recording daily takings meeting payments of wages. (3) Training staff and ensuring the bar is run in accordance with health and safety regulations. (4) Keeping the bar in a sanitary condition in accordance with health and safety regulations. (5) Handling deliveries Bar Treasurer – responsible for: (1) Producing the Bar Accounts for termly audit by the Bursary. (2) The pricing policy on consultation with the license holder. (3) Keeping any relevant documentation accessible and up to date. (4) Staffing rotas. Supervisors – responsible for (along with the Bar Treasurer and Bar Manager): (1) Opening and closing the Bar (2) Recording daily takings (3) Staffing rotas (4) Handling deliveries