Soft Skills For Engineers -2

The New Student Programme PLUS MENTOR Groups Student Experience Seminars

SOFT SKILLS FOR ENGINEERS what are soft skills?  Soft skills are essentially people skills -- the non-technical, intangible, personality-specific skills that determine your strengths as a leader, listener, negotiator, and conflict mediator. They are the techniques you need to work with others.  Soft skills are usually identified in the advertising process by phrases such as "must be able to work well under pressure" or "must work well in a team environment." While many applicants consider such statements to be nothing more than an indication of the work environment, it is in fact a statement of soft skills being sought

what are hard skills?  "Hard" or technical skills are more along the lines of what might appear on your resume -- your education, experience and level of expertise. Hard skills are the minimum skills necessary to do a job. Most people with the same level of education and experience should have roughly the same level of hard skills.

the fine divide!!  In this competitive market, highly successful professional engineers are those who are not only technically astute, but often possess that something “extra”....  Employers value soft skills, because research suggests that they are just as good an indicator of job performance as traditional job qualifications or hard skills.  Technical skills may teach one how to meet the expectations of the job, but soft skills teach one to succeed, and to exceed expectations. Research proves that excellence in soft skills is equally as important as technical expertise for a successful engineer.

According to an article published in the Wall Street Journal, the importance of soft skills is highlighted as follows: “Recruiters say the “soft” skills – such as leadership, communication and the ability to work in teams – are just as important as the hard stuff. And a lot harder to teach.”

-- From “Playing Well with Others”, 9th Sep, 2002

Prepared by T. Dhot, Student Success Mentor, 2006-2007

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The New Student Programme PLUS MENTOR Groups Student Experience Seminars Hard/Technical Skills -- Technical Intelligence:  Solid Technical Education  Logical Thought Process  Computer Literacy Most important soft skills for IT/Engineering staffers Interpersonal Skills 8% 11% 37% 7%

Written or Verbal Communication Ability to work under pressure

17% 20%

Professional demeanor/Work ettiquete Business Acumen

Soft Skills -- Emotional Intelligence: Multitasking abilities/Others

 Teamwork/Interpersonal Skills -- Be a team player: Employers love an employee who displays the ability to work well in groups and teams. Being a team player means not only being cooperative, but also displaying strong leadership ability when it's appropriate. It is essential to get the people whom you work with to understand your ideas as well as understand theirs. Mentor’s Tip: The next time a conflict arises while doing that group project, take the initiative to mediate. When you find your group getting stuck in a project, take the lead to move things forward. And what if you don't normally do group work? Try to be more collaborative in the work you do and build professional relationships with your coworkers.  Communication -- Communicate effectively: Good communication skills are essential to someone's job performance. Communication is what allows you to build bridges with coworkers, persuade others to adopt your ideas and express your needs. Many small things you already do -- things you probably don't even think about -- have a big impact on your communication skills. Here are some things you should be wary of when communicating with others:    

Make good eye contact Don't fidget Avoid body movements that cut you off from others, like folding your arms Don't talk for the sake of talking; always have a point

Prepared by T. Dhot, Student Success Mentor, 2006-2007

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The New Student Programme PLUS MENTOR Groups Student Experience Seminars  

Enunciate your words properly Hone your grammar skills with a good reference or style manual

Mentor’s Tip: In general, you should become more aware of both the verbal and nonverbal cues you give off to others. Also remember that one of the keys to being a good communicator is being a good listener.  Leadership -- Motivate yourself & lead others: Leadership deals with the process of successfully influencing the activities of a group towards the achievement of a common goal. It is also the ability to motivate a group of people toward a common goal. Effective leadership requires in depth understanding about the job in hand, understanding resources well, good rapport with your team and crisis management ability. Mentor’s Tip: It's important to be a self-starter who takes initiative. This means constantly seeking out new ways to keep your work interesting and motivational, even if it at the surface it seems repetitive and mundane.  Organizational Skills -- Multitask & prioritize your to-do list: The term deals with manifesting skills in personal management, time management, prioritizing, flexibility, stress management and the ability to deal with change. In today's workplace, a good employee is expected to be able to shuffle several different assignments and projects at once. Are you good at tracking the progress of different projects you've been handed to work on? Do you know how to prioritize what's most important? These are the keys to being a good multitasker. Mentor’s Tip: Use a daily planner, space out assignments, prioritize assignments and maintain a “To Do” List. And remember, the best habits, routines, and systems are flexible, creative, and based on need.  Good Work Ethic/Work etiquette: Work ethic is a cultural norm that advocates being personally accountable and responsible for the work that one does and is based on a belief that work has intrinsic value. Now as much as ever before it is important for workers to have a good work ethic. Without it, businesses and industries struggle as productivity falls short of what is needed. Employers especially dislike hiring people who would choose to prop up their feet rather than find something to do. Work ethic can be broken down to basic moral principles that are expected of you. These include:  Attendance: arrive on time and giving advance notice of absence  Character: Display loyalty, honesty, trustworthiness, dependability, reliability, initiative, self-discipline, and selfresponsibility. Prepared by T. Dhot, Student Success Mentor, 2006-2007

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The New Student Programme PLUS MENTOR Groups Student Experience Seminars   

Respect: Deal appropriately with diversity and treat everyone with respect. Cooperation Self and Social Awareness

 Have a "winner" attitude -- I CAN DO IT: Technical work within no time can get awfully monotonous, the projects you work on might not be the ones you dreamt of but still you have to get the job done. In these times it’s your attitude that will set you apart from the rest. Having a positive outlook at work helps everyone, engineers included. Here are some of the “skills” that are important for a “winner” attitude: 

Positive thinking: We've all heard that it's better to see the glass half full instead of half empty. And in the workplace, that type of positive thinking can go a long way. An overall positive outlook leads to an overall positive attitude, and that can be a valuable asset in work environments that typically breed cynicism and negativity. The key to having a winning attitude is in how you tackle obstacles and challenges that come your way. Mentor’s Tip: Always be confident of your abilities and never under-estimate yourself.

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Accept & learn from criticism: This is one of the most challenging soft skills, which is why it's typically one of the most impressive to employers. Your ability to handle criticism says a lot about your willingness to improve. And being able to criticize the work of others constructively is just as important. Make sure that you never reject a piece of constructive criticism completely without acknowledging that at least part of it is helpful. Mentor’s Tip: Be aware of how defensive you get in reaction to negative feedback. Be diplomatic.

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Hone your creative skills: Creativity and imaginative thinking are valued in any job. Even the most technical positions require the ability to think outside the box. So never underestimate the power of innovative problem solving.

capitalize on all of your skills.. While it's important to recognize and build on your soft skills, that doesn't mean that you should neglect your hard skills. The real key to success in any job is making your soft skills and hard skills complement each other.

Prepared by T. Dhot, Student Success Mentor, 2006-2007

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The New Student Programme PLUS MENTOR Groups Student Experience Seminars

START WORKING NOW -- RESOURCES IN UNIVERITY:  Take the Student Success Check-up which can help you identify some of your strengths and weaknesses that may have an impact on your success at university. Be sure to follow up with an individual or group session to understand the results and make a personal action plan.  Take the Meyers Briggs Type Inventory to learn more about yourself and how you can make your personality work for you.  Attend Counselling and Development workshops, or other seminars within the university, so you can develop and practice yours skills. (Consider the PLUS Leadership Workshop Series, and some of the career planning and job search workshops.)  Get involved in GROUP PROJECTS and take your group assignments seriously.  Become an active member in at least one SOCIETY, ASSOCIATION or CLUB on campus. Visit the ECA (Engineering and Computer Science Student Association) or the CSU (Concordia Student Union) to find out what is available. Consider participating in the engineering games or an engineering competition.  VOLUNTEER in group events, activities and associations to IMPROVE YOUR SOCIAL SKILLS! Or visit the Student Success Centre and CAPS for more information on volunteer opportunities.  Don’t wait until your final year to prepare a good résumé. (Get help from CAPS.) And keep your résumé up-to-date and ready to show potential employers. Go to Engineering Career Fairs to check out who potential employers are and what they are looking for.  Choose your electives and non-core courses carefully to round out your skills and knowledge. It is a good idea to take some management courses.

IMPORTANT REMINDER: Good soft skills and extra-curricular experiences can give you that added edge ONLY if you have a SOLID TECHNICAL BACKGROUND! So work hard and put in your best for your courses.

Prepared by T. Dhot, Student Success Mentor, 2006-2007

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The New Student Programme PLUS MENTOR Groups Student Experience Seminars START WORKING NOW -- BE YOUR OWN TRAINER! While organizations are definitely investing in augmenting their staff's people skills, here are some inputs for professionals and students who would like to initiate the process themselves: i. Be a part of team activities  It could be either as a part of your church choir, or an NGO, or your local youth circle.  Observe your own behaviour in the group and how you relate to others. ii. Ask close friends/family members to write down your best and worst traits.  Ideally, have at least four to five people do this for you.  Evaluate the common traits all of them have mentioned. Thus, you can be aware of your strengths and work improving your weaknesses. iii. How well do you manage your time? Think!! Can you do more in life? Or is your day too crammed with activities? Effective time management is very essential in the corporate world. iv. Introspect on how you react to feedback. In organizations, people skills mostly come into the picture when there is feedback given -- be it for an idea, an executed project or a presentation. You are judged by the way you respond to feedback.  Do you get defensive?  Do you insist you were right?  Do you meekly accept criticism? Remember, people tend to be judged and stereotyped according to their responses. You will, too. v. How good are you at critiquing? While responding to feedback is one side of the coin, giving feedback is the other side. Are you aggressive? Pessimistic? Do you believe in constructive criticism? Or prefer to be the yes-man? vi. Live consciously Every organization is manned by people, therefore soft skills are all about how you deal with people and present yourself. Though it may be easier said than done, soft skills can be enhanced simply by being aware of oneself and living consciously.

Drop by or visit our website to find out more about our services Student Success Center SGW H-481, LOY AD-101 514-848-2424 ext. 7369 http://studentsuccess.concordia.ca Prepared by T. Dhot, Student Success Mentor, 2006-2007

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