Sit Guidelines _ver 08.pdf

Doc. Ref. No.: UTP-ACA-CDO-SIT-07 Issue Version: 7.0 Date: December 2018

GUIDELINES FOR STUDENT INDUSTRIAL TRAINING (SIT) ICB/IDB3037

CAREER DEVELOPMENT OFFICE (CDO)

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Doc. Ref. No.: UTP-ACA-CDO-SIT-07 Issue Version: 7.0 Date: December 2018

Electronic File Name: Prepared by Release Date Owned by:

UTP GUIDELINES FOR STUDENT INDUSTRIAL TRAINING-VER.7 CDO

Programme

CDO

Programme

Approved by:

AMENDMENT SHEET Version

Date

Author

Summary of Changes This guideline has been revised and restructured according to new SIIP course syllabus. Some of the contents are referring to previous SIIP Guidelines Doc. Ref. No.: UTP-ACA-CSIMAL-01

1.0

June 2013

Roslina Nordin Ali M Izmafaimal Abdul Manaf

2.0

July 2015

Roslina Nordin Ali M Izmafaimal Abdul Manaf

Update on the requirements for ICT and BIS based on Cohort D

3.0

February 2016

M Izmafaimal Abdul Manaf

Removal of SIIP Reassessment Procedure Updates on Plagarism Submission Minor Offence updates

4.0

September 2016

5.0

6.0 7.0

M Izmafaimal Abdul Manaf M Izmafaimal Abdul Manaf January 2018 Manesh Kumar A/L Niithinathan September M Izmafaimal Abdul 2018 Manaf M Izmafaimal Abdul December2018 Manaf

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Updated on the forms

Updated on SIT Evaluation forms

Update name of CDO in Guidelines and Forms Update regulations

This Guideline for Student Industrial Training (SIT) is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.

© CAREER DEVELOPMENT OFFICE (CDO)

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CAREER DEVELOPMENT OFFICE

UNIVERSITI TEKNOLOGI PETRONAS 32610 Bandar Seri Iskandar, Perak Darul Ridzuan Tel : +6 (05) 3688380 /8381/8385/8387/8389/8395 Fax : +6 (05) 368 8386

TABLE OF CONTENTS

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GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT ) AMENDMENT SHEET INTRODUCTION PURPOSE OF INDUSTRIAL INTERNSHIP COURSE LEARNING OUTCOMES TRAINING APPROACH BENEFITS TO THE INDUSTRY STUDENT ELIGIBILITY 6.1 PRE-REGISTRATION

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6.2 REGISTRATION FOR PLACEMENT 6.3 APPEAL FOR REGISTRATION STUDENT INDUSTRIAL TRAINING PROCESS 7.1 PRE-STUDENT INDUSTRIAL TRAINING 7.2 DURING STUDENT INDUSTRIAL TRAINING

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7.3 POST-STUDENT INDUSTRIAL TRAINING DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 8.1 HOST COMPANIES 8.2 DURATION AND PERIOD OF INTERNSHIP 8.3 TRANSER OF INTERNSHIP PLACEMENT 8.4 LEAVE 8.5 INSURANCE 8.6 TRAINING ALLOWANCE 8.7 SAFETY TRAINING 8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR RESPONSIBILITIES 9.1 RESPONSIBILITIES OF THE HOST COMPANIES 9.2 RESPONSIBILITIES OF UTP REPORT DUTY CONFIRMATION OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP ASSESSMENT OF INDUSTRIAL TRAINING LOGBOOK STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY STUDENT INDUSTRIAL TRAINING REPORT GENERAL WRITING FORMAT STUDENT`S FINAL GRADING

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1. INTRODUCTION Universiti Teknologi PETRONAS (UTP) was established with the objective to produce well-rounded graduates who are not only technically competent but also possess other traits such as lifetime learning capacity, critical thinking, communication and behavioral skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its undergraduate students to undergo practical work in the form of a fourteen (14) - week industrial attachment prior to their completion of studies at UTP. Student Industrial Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the students to experience the real working environment of the industry. The students will develop skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Career Development Office (CDO) who is responsible in ensuring the success of SIT. With an average of 500 interns per semester, CDO has successfully secured the placements for all students with various host companies such as PETRONAS subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.

UTP has always placed great emphasis in having a close collaboration with the industries in which its graduates will eventually gain recognition from industry players locally and abroad. This internship programme is a prime example of the University Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical & Electronics, Mechanical and Petroleum Engineering, two Applied Sciences namely Applied Chemistry and Applied Physics and three technological programmes namely Information & Communication Technology, Business Information Systems and Petroleum Geosciences at Bachelor degree level.

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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT) The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real working environment so that they can relate theoretical knowledge with application in the industry. From the SIT, the students will also develop skills in safety practices, work ethics, communication, management, etc. Furthermore, SIT will establish a close relationship between the industries and UTP. The exposure to industrial environment will help the students to develop their soft skills and work experience.

3. COURSE LEARNING OUTCOMES At the end of this course, students should be able to: 3.1 Demonstrate skills in communication, management and teamwork. 3.2 Adopt ethic, professionalism and HSE practices in work culture. 3.3 Demonstrate continuous building of skills and knowledge throughout the training. 3.4 Appreciation of sustainability issues in industry.

4. TRAINING APPROACH SIT should have the following features: 4.1.Safety awareness 4.2. Continuous technical building skill and exposure 4.3. Hands-on training 4.4. Team-work activities 4.5. Leadership and management skills 4.6. Sustainability awareness

5. BENEFITS TO THE INDUSTRY 5.1. Provides opportunity for the industry to assess the capabilities of potential employee. 5.2. Recognizes the industry’s support to the education sector. 5.3. Facilitates and strengthens university-industry partnership and linkages. 5.4. Receives fresh, energetic, enthusiastic and productive employees. 5.5. Enhances the company’s reputation among graduates.

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6. STUDENT ELIGIBILITY 6.1. PRE-REGISTRATION Student is eligible to pre-register internship upon meeting the following requirements: i.

Obtained a minimum CGPA of 2.00/4.00 AND,

ii.

Earned a minimum of 72 credit hours (Engineering and Petroleum Geosciences) or 53 credit hours (Business Information Systems and Information & Communication Technology) or 60 credit hours (Applied Sciences), excluding the credit hours for Failed courses AND

iii.

Completed 6 semesters for (Engineering, and Petroleum Geosciences) or 5 semesters for Applied Sciences or 4 semesters (Business Information Systems and Information & Communication Technology) or 5 semesters (Applied Sciences)

6.2. REGISTRATION FOR PLACEMENT i.

Obtained a minimum CGPA of 2.00/4.00 AND,

ii.

The total earned and registered courses shall have a minimum of 84 credit hours (Engineering and Petroleum Geosciences) or 65 credit hours (Business Information Systems and Information & Communication Technology) or 75 credit hours (Applied Sciences) excluding the credit hours for Failed courses AND

iii.

Students are encouraged to take the following courses: a) All basic Engineering, Technology & Mathematics courses. b) Health, Safety & Environment (HSE) c) MPU1 Courses d) Professional Communication Skills

6.3. APPEAL FOR REGISTRATION If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an appeal to undergo internship shall be made within FOUR (4) weeks after the commencement of the semester. Students are require to appeal using Form SIIP-03: Appeal for SIT Registration. (Appendix II). Students are required to attach the following documents: i.

Overall study plan until graduation.

ii. Approved exemption courses by Registry (if applicable). iii. Students are required to get endorsement from the respective program Department Chair. iv. Students are to return SIIP-03 form within THREE (3) working days after closing date of PDI to CDO Manager for approval.

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7. STUDENT INDUSTRIAL TRAINING PROCESS 7.1. PRE-Student Industrial Training i.

The 1st SIIP briefing session is given to students within the first month of the semester.

ii.

Students are required to submit Personal Data Info (PDI) and Resume/CV to CDO latest by 1 week after the first briefing session.

iii.

Application of placement are as follows : a) Direct application  Form Pre-01: SIIP Program Placement Letter and Reply Form for placement shall be provided by CDO (Appendix III).  Student shall send applications to suitable companies for Internship placement.  Student Industrial Training placement must be secured at the approved host one (1) month before internship commencement date.  A confirmation letter will be issued by the Host Company to the students once the internship placement has been accepted.  Students are required to reply to Host Company whether to accept or decline the offer.

b) Through CDO  CDO will advertise or announce on the internship placements offer by companies.  CDO will submit students’ application to companies.  A confirmation letter will be issued by the Host Company to the students and/or CDO once the internship placement has been accepted.  Students are required to reply to Host Company whether to accept or decline the offer.  For overseas placement, students are assisted in UTP official documentation for visa/work permit applications (if necessary).  The 2nd SIIP briefing session will be conducted between the THIRTEEN (13) and FOURTEEN (14) week of the semester by CDO.  Students are to confirm placement before the internship commencements.

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7.2. DURING STUDENT INDUSTRIAL TRAINING i.

Report Duty Confirmation must be completed by students during the Week ONE (1) to TWO (2) of SIT.

ii.

Students are to submit proposed project topic for Student Industrial Project (SIP) between week THREE (3) to FOUR (4).

iii.

Students are to submit the SIT Report to HC SV and UTP SV on week ELEVEN (11).

iv.

HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C form.

v.

UTP SV shall conduct assessment visit to the company between week TWELVE (12) and FOURTEEN (14). The assessment are follow: a) Oral Presentation by students and completion of SIT-A Form (Oral Presentation Evaluation Form) by HC SV and UTP SV. b) Assessment of Student’s Competency and Performance, SIT-B form, by HC SV and UTP SV. c) Student Industrial Training Report by students and completion of SIT-C Form by HC SV and UTP SV.

vi.

For overseas assessment visit, it shall be based on approval by VC.

vii. Should there be complications for the visit, such as natural disasters, visa related issues, political instability etc., then the visit, locally or overseas, shall have to be cancelled. viii. Should there be no visit, the mode of presentation shall be through online conference, teleconference and etc. ix.

HC SV is to submit all SIT’s assessment form to UTP SV at the end of the assessment visit.

x.

Students are to submit A COPY (original copy to be kept by students) of the Summary of the Logbook weekly report scores to UTP SV (as of the visit week).

xi. Students are to submit A COPY (original copy to be kept by students) of Summary of the Logbook weekly report scores (original copy to be kept by students) from week 1 - 14 to UTP SV and CDO on week FOURTEEN (14). xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation forms to CDO upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING i.

Students shall submit softcopy of Logbook and SIT Report to CDO (for official stamping) upon returning to UTP (on the first week of the semester and after completion of Student Industrial Project-SIP).

ii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is after the end of SIT.

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iii. The final marks and grades shall be endorsed by University Examination Committee and approved during Senate. iv. SIT’s official result will be announced by the Registration and Examination Unit. v.

Appeal for remarking will not be entertained.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES i.

Students are only allowed to undergo SIT at companies which have been recognized by CDO.

ii.

New host companies shall apply for in-house evaluation by CDO.

iii.

CDO’s Guidelines will be given to the host Company Supervisors for their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP The minimum duration of the SIT shall be for a period of 14 weeks.

8.3. CHANGE OF INTERNSHIP PLACEMENT Students are NOT ALLOWED, unless with strong justifications, to change to another Host Company. For any application to transfer, the following procedures shall be followed: i.

Submit a formal request via email to CDO and Department Coordinators.

ii.

After initial endorsement, kindly submit Requisition to Change Host Company Form to CDO

iii.

Submission also shall include offer letter from new host and obtain consent of leaving from current host.

iv.

Students can only change Host Company after getting approval from CDO.

8.4. LEAVE Entitlement of annual leave (if any) is based on the host company policy. In the event that the student has to take leave due to emergency, student shall seek prior approval from the Host Company. In the case of prolonged leave (exceeding 7 days) due to hospitalization, student shall notify both CDO and host company in writing and provides necessary documents as evidence. Please note that the minimum duration of SIT is as per 8.2, therefore students are required to replace any leave taken other than the annual leave given by host company (if any).

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8.5. INSURANCE Students are covered by group personal insurance throughout internship (Please refer to Center for Student Services).

8.6. TRAINING ALLOWANCE Training allowance entitlement is solely at the host company’s discretion. Although the training allowance is not a requirement, substantial numbers of host companies provide training allowance in order to make its internship programme attractive and competitive.

8.7. SAFETY TRAINING Student shall abide to safety as students are encouraged to attend safety training as deem fit by the Host Company.

i.

Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National Institute of Occupational Safety and Health (NIOSH) Safety Passport. Procedure for BOSIET/NIOSH are as follows: a)

Submit the Requisition for BOSIET/NIOSH using Form SIIP-07 (Appendix V) TWO (2) weeks before the training to CDO.

b)

Upon approval student can attend the training

c)

Host Company shall use their own fund to pay for the total cost of training and medical check-up.

d)

CDO will pay 50% of the training and medical checkup cost based on the invoice sent to CDO after completion of the training.

e)

CDO will not cover the cost for traveling, lodging and meals throughout the training.

ii. Green Card (special requirement for Civil Engineering Programme) Green Card is an integrated program that involves the registration and accreditation of Construction Personnel to enhance safety levels at Construction Sites. Students who have been issued the Green Card by CIDB are automatically covered by Insurance Scheme that insures the students against death and accidents. Green Card is mandatory for all Civil Engineering students before going for internship. Training is organized by Civil Engineering Department every semester.

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8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS SIT assessment visit will be conducted at the Host Company tentatively between week 12 to 14. For overseas attachments, CDO will make the most cost effective arrangement to assess the students.

9. RESPONSIBILITIES 9.1. RESPONSIBILITIES OF THE HOST COMPANIES 9.1.1 HOST COMPANY SUPERVISOR (HC SV) 9.1.1.1 Host Companies plays an important role in ensuring the success of the industrial internship programme. They are expected to provide the following support: 9.1.1.2 Plans and schedules the overall internship programme to ensure that it provides maximum opportunity for students to obtain useful experience related to their field of study. 9.1.1.3 Selects and assigns qualified engineering/technology staff to be students’ Host Company Supervisor. 9.1.1.4 Assists students to find accommodation and transportation (if necessary). 9.1.1.5 Provides briefing on the background of the organization/company 9.1.1.6 Meet with the students on a regular basis and discuss in details of their internship programme’s expected outcome. 9.1.1.7 Provide constructive feedback on the students’ performance 9.1.1.8 Supervises and guides students in their industrial training. 9.1.1.9 Provides the necessary facilities, equipment, tools and guidance to students. 9.1.1.10 Provides necessary recommendations to improve the programme. 9.1.1.11 Assess logbook fortnightly and checks their detailed of logbook reports. 9.1.1.12 Provides weekly report scores using Summary of the Weekly Report Scores (Logbook) Form 9.1.1.13 Evaluates students’ oral presentation during assessment visit using Form SIT-A 9.1.1.14 Evaluates Student’s Performance and Competency using Form SIT-B 9.1.1.15 Evaluates Industrial Training Report using Form SIT-C

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9.2. RESPONSIBILITIES OF UTP 9.2.1

Career Development Office (CDO)

9.2.1.1 Facilitate the internship programme so that it can complement the learning outcomes. 9.2.1.2 Provides list of approved companies to students for selection. 9.2.1.3 Confirms the placement of students with the Host Companies. Sends students’ resume to the Host Companies (if necessary). 9.2.1.4 students are assisted in UTP official documentation for visa/work permit applications (if necessary) 9.2.1.5 Coordinates the following visits by UTP supervisors:  Pre-Visit and briefing to the Host Company’s management (if necessary).  Organize and arrange the assessment visit for UTP Supervisors to Host Companies.

9.3

DEPARTMENT INTERNSHIP COORDINATOR 9.3.1 Addresses internship matters/updates at respective departments. 9.3.2 Assist in compiling students’ scores using Form SIT-A, SIT-B, SIT-C and Logbook. 9.3.3 Promotes and establishes UTP-Industry relationship via internship. 9.3.4 Assigning of UTP SVs from respective departments. 9.3.5 Review and endorse application for new host company’s registration 9.3.6 Encourages contribution of industrial projects towards final year project.

9.4

UTP SUPERVISORS 9.4.1 Establish and maintain communication with students and Host Company Supervisor throughout the duration of the internship period. 9.4.2 Develop and maintain good rapport with the Host Companies. 9.4.3 Visit the Host Companies and review the industrial training and project suitability with Host Company Supervisor 9.4.4 Provide constructive feedback on the students’ performance and companies’ suitability for the SIIP. 9.4.5 Evaluate the students’ oral presentation at the Host Company using Form SIT-A 9.4.6 Review and assess the Students' Performance and Competency with the Host Company supervisors using Form SIT-B. 9.4.7 Review and assess the Students' Performance and Competency with the Host Company supervisors using Form SIT-B. 9.4.8 Evaluate Industrial Training Report using Form SIT-C.(Appendix X)

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9.4.9 Complete and collect all the assessment forms from Host Company SV at the end of the assessment visit. 9.4.10 Submit both Host Company and UTP SV’s assessment form to CDO. 9.4.11 Provide necessary recommendations to improve the programme.

9.5

UTP STUDENTS 9.5.1 Submit Report Duty Confirmation between Week ONE (1) to TWO (2) of SIT 9.5.2 Confirm and propose Student Industrial Project title to CDO between Week THREE (3) to FOUR (4) of SIT 9.5.3 Adhere to UTP and Host Company’s rules and regulation 9.5.4 Follow the Host Company’s safety procedures. 9.5.5 Maintain good discipline and personal conduct. 9.5.6 Listen to and follow supervisor’s instruction. 9.5.7 Meet work schedules on time. 9.5.8 Discuss with supervisor on the training schedule (if necessary) 9.5.9 Update logbook regularly and present it to the Host Company Supervisor for weekly review and endorsement. 9.5.10 Be responsible and committed in acquiring as much knowledge and skills as possible during the internship 9.5.11 Perform oral presentation to the Host Company and UTP supervisors during the assessment visit. 9.5.12 Complete and submit the softcopy of logbook and Student Industrial Training Report to CDO upon returning to UTP (on the first week of the beginning semester) 9.5.13 Make the necessary recommendations to improve the programme.

10.

REPORT DUTY CONFIRMATION The students are required to submit Report Duty Confirmation to CDO between the first and second week of internship.

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11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Student Industrial Internship Programme must adhere to the rules and regulations, as specified by the respective host company/industry and also comply with the Students’ Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS and Academic Policies and Procedures. Internship students committing inappropriate conduct during the course of soliciting internship placement and during the period of undergoing industrial internship programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade (SIT) ACT ACADEMIC and/or DISCIPLINARY MISCONDUCT

OFFENCE PENALTY/ ACTION Termination by host i. F Grade and/or company/institution due to the ii. Submission of report to SDC for following offence: further action a. Poor work performance iii. If found guilty, student can be and attitude imposed any one or more appropriate b. Poor attendance punishment concurrently or c. Missing in action consecutively as follows : d. Cause damage or misuse a. Reprimand any properties or assets b. A fine not exceeding one belonging to and/or thousand ringgit controlled by host (RM1000.00) company c. Suspension from one or more e. Violation of facilities of the University for confidentiality, e.g. a specific period selling, distributing, d. Exclusion from any part of the social media posting, or University for a specific publishing confidential period documents, project e. Academic suspension for a and/or other information specific period provided by host f. Expulsion from the company without University. permission f. Altered medical certificate (MC). g. Not adhere to host company/institution rules and regulations. Non-submission of SIP report F Grade within the duration of assessment period 1. Forgery of supervisor’s i. Submission of report to SDC for signature and/or using official further action stamp without permission ii. If found guilty, student can be 2. Submitting an altered mark to imposed any one or more appropriate UTP supervisor

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3. Submitting an altered transcript of grades to employer (during application) 4. Use of intellectual material produced by another person without acknowledging its source eg. Copying of passages, use of the views, opinions, or insights of others into internship report and claim it to be own work 5. Copying or attempting to copy internship report or logbook from others. 6. Allowing others to do an assignment for the intern. 7. Undergo internship “at home” 8. Conduct and/or kind of conduct which are prohibited by Malaysia Syariah and Civil Law such as the use of drugs, liquor, pornography, damage, to public and/or personal properties, gambling, prostitution, stealing, physical harm, arson, robbery, sexual harassment, murder, etc. 9. Conduct of any kind, which may cause detrimental to the reputation of the University and/or its studies. 10. Not adhere to host company/institution rules and regulations 12.

punishment concurrently or consecutively as follows : a. Reprimand b. A fine not exceeding one thousand ringgit (RM1000.00) c. Suspension from one or more facilities of the University for a specific period d. Exclusion from any part of the University for a specific period e. Academic suspension for a specific period f. Expulsion from the University.

ASSESSMENT OF STUDENT INDUSTRIAL TRAINING

The students will be evaluated on following aspects: 12.1. Demonstrate skills in communication, work performance and teamwork. 12.2. Adopting ethic, professionalism and HSE practices in work culture. 12.3. Demonstrate continuous building of skills and knowledge throughout the training.

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Table2: Student Industrial Training Assessment Percentage (%) Item

Host Company Supervisor

Log Book Student’s Performance & Competency Industrial Training Report & Presentation Total

13.

UTP Examiner

20

-

35

15

15

15

70

30

LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed by the Host Company Supervisor. The students should describe the tasks that they are undertaking, how these tasks contribute towards achieving the Host Company's objectives, the problems and challenges they face, the lessons learn from the experience, and provide any comments or recommendations they wish to make. The logbook should also record any points discussed with the Host Company Supervisor in relation to the industrial training. The Logbook Weekly Evaluation by Host Company and Summary of Weekly Scores Form from week one (1) to week fourteen (14) are to be filled, signed, and stamped by HC SV. Students are to scan the form for submission purposes together with SIT and SIP reports. Student must submit the Summary of Weekly Scores form (in softcopy format) to CDO in week fourteen (14) for assessment purposes.

14.

STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION Students are required to present an oral presentation describing the gist of their industrial training, experience gained during the training and significant contribution that they have given to the host company. The UTP and Host Company Supervisor will jointly evaluate the oral presentation. The evaluation will be based on the following criteria in the Form SIT-A: 14.1. Visual (Non-Verbal Communication) 14.2. Content 14.3. Clarity of presentation 14.4. Questions and Answers

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15.

ASSESSMENT OF STUDENTS’ PERFORMANCE & COMPETENCY This Form SIT-B contains the assessment of students’ performance during the Student Industrial Training. The TEN (10) attributes by HC SV and Seven (7) by UTP SV are evaluated based on the students’ performance, task completion and competencies.

16.

STUDENT INDUSTRIAL TRAINING REPORT The purpose of this report is to measure the students understanding of the company’s ethics and HSE practices. Students to explain in detail the skills and knowledge that has been learn throughout SIT. This will give the opportunity to the students to exercise their writing skills and to clearly communicate ideas and experience. The activities must show the students development in terms of cognitive and practical skills. It is compulsory for students to prepare and submit the Industrial Training report. It must be submitted in softcopy format to Host Company SV and UTP SV in week ELEVEN (11) for assessment process. Softcopy format of the report is to be submitted to UTP SV prior to SIT visit. Marks will be deducted as follows for late submission: i. 20% will be deducted immediately upon late submission. ii. 50% will be deducted a week after submission deadline. iii. 0 marks will be given after third week of submission deadline.

16.1 Compulsory submission of SIT Report through plagiarism software 16.1.1 Students are required to submit SIT Report through plagiarism software to check on the similarity percentage. 16.1.2 Students to consult with Course Coordinator and/or UTP SV on the details of the submission process

16.2

Industrial Training Report Outline The report consists of many parts arranged in a certain order. It is recommended that the contents are in the following order: i.

Host Company’ Verification Statement (Appendix XII) 

Non-Confidentiality Statement (if required)



Endorsement by the Host Company Supervisor

ii. Acknowledgment iii. Table of Contents iv. List of Figures v.

List of Table

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vi. Internship Training Report a) Introduction 

General Overview of the company

b) Work Culture  Occupational Health and Safety  Company SOP  Work Environment c) Works Experience  Skills gained  Knowledge  Understanding job requirement  Completing task given on time  Application  Relate the activities to theoretical knowledge d) Conclusion  Summarize your SIT experience  Relate theory to work experience  Opinion on SIT experience e) Discussion on sustainability issues in host company 

Common practice and future recommendations on (if any): o

Environmental

o

Economical

 f)

vii.

Political and cultural dimensions

Others 

SIP format guidelines



Writing skills



Grammar



Report organization

References

viii. Appendices

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17. GENERAL WRITING FORMAT

17.1. Language The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing All text should be 1.5 lines spacing between paragraphs (Times New Roman regular font-style, size 12) written on white A4 paper on one side of each sheet.

17.3. Length The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination All pages must be numbered in proper sequences from Introduction to the end of the report including pages on figures, tables and appendices. All front materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by themselves and are not to be enclosed in parenthesis, hyphens or other decorative symbols. Page number must be positioned at the bottom and centered. 17.5. Mathematical Equations Mathematical equations must be spaced out; superscript and subscript must be clearly shown and numbered.

17.6. Documenting Sources Students are required to cite the sources from which ideas they are using. Please refer the documentation system to be used is American Psychological Association (APA).

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17.7. Margin

The top, bottom and right margin are 25 mm except the left margin which is 40 mm. All paragraphs should start from the left margin.

25mm

40mm m

25mm 25mm

25mm

18. STUDENTS’ FINAL GRADING The students final grading will be endorsed by University Examination Committee (UEC) and approved by Senate. The final grades will be given as per Table 4 below:

Table 4: Grading Scheme

Score

Grade

50.0 - 100 00.0 – 49.9

PASS FAIL

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