Sap- Mis Assignment

MANAGEMENT INFORMATION SYSTEM (System application product) 1st Assignment Submitted To:

prof. Naseeb-ul-din Submitted By:

M.Ali Hassan ROLL NO: 22 MBA-1X Term-2nd 27/9/2006

PUNJAB COLLEGE OF INFORMATION TECHNOLOGY [email protected] 03008390098

SAP: SAP, started in 1972 by five former IBM employees in Mannheim, Germany. The original SAP idea was to provide customers with the ability to interact with a common corporate database for a comprehensive range of applications. Gradually, the applications have been assembled and today many corporations, including IBM and Microsoft, are using SAP products to run their own businesses. SAP applications, built around their latest R/3 system, provide the capability to manage financial, asset, and cost accounting, production operations and materials, personnel, plants, and archived documents. The R/3 system runs on a number of platforms including Windows 2000 and uses the client/server model. The latest version of R/3 includes a comprehensive Internet-enabled package. SAP has recently recast its product offerings under a comprehensive Web interface, called mySAP.com, and added new e-business applications, including customer relationship management (CRM) and supply chain management (SCM). In early 2001, SAP, a publicly traded company, had 21,500 employees in over 50 countries, and more than 30,000 installations. SAP is turning its attention to small- andmedium sized businesses. A recent R/3 version was provided for IBM's AS/400 platform.

Facts about SAP: • • • • •

Founded by five former IBM employees in 1972 and headquartered in Walldorf, Germany. Leading global provider of client/server business software solutions. Number one vendor of standard business application software, with a worldwide market share of 31%. Fourth-largest independent software supplier in the world. Available in 14 languages.

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34% of SAP's customers worldwide are under $200 million. 10 out of the top 10 US companies with the highest market value use SAP software. 8 of the top 10 largest US corporations use SAP software. 8 of the top 10 highest profit US companies use SAP software. More than 7500 customers in over 90 countries have chosen SAP. Reported revenues of DM 6 billion in the most recent fiscal year, a 62-percent increase over 1996 revenues. SAP is not any longer a one-product-company.

R/3: SAP R/3 is the former name of the main ERP software produced by SAP. Its new name is mySAP ERP. R/3 is the comprehensive set of integrated business applications from SAP. R/3 replaced an earlier system, R/2, which is still in use. R/3 uses the client/server model and provides the ability to store, retrieve, analyze, and process in many ways corporate data for financial analysis, production operation, human resource management, and most other business processes. A recent release of R/3 makes it possible to get to the R/3 database and applications through Internet access and Web browsers. A sales representative can initiate the workflow for a sales order by filling out an electronic form on a laptop that will be "translated" into input for the R/3 system.

History of SAP R/3 : SAP R/2 was a mainframe based business application software suite that was very successful in the 1980s and early 1990s. It was particularly popular with large multinational European companies who required soft-real-time business applications, with multi-currency and multi-language capabilities built in. With the advent of distributed client-server computing SAP AG brought out a client-server version of the software called SAP R/3 that was manageable on multiple platforms and operating systems, such as Windows or Linux since 1999, which opened up SAP to a whole new customer base. SAP R/3 was officially launched on 6 July 1992. SAP came to dominate the large business applications market over the next 14 years.

Reasons for success : From the late 1960s to the 1980s there was a concern that software development was too complex, and liable to go wrong. One of the solutions to this proposed by many people including Fred Brooks was the development of a modular approach in order to maximize software reuse and encapsulate common business processes within internal transactions. SAP introduced the object-oriented concept of "business objects"; for example, a customer in the system is actually an instantiation of a customer business object, and interacts with other objects in the system in a pre-defined, customizable way. In some ways, SAP can be almost thought of as an operating system for a business. SAP software comes with customizable processes which a company uses in the modelling of its business. Traditionally, software purchases had provided tools for building applications, but these tools did not provide business processes. SAP provided standardized processes, which were termed best-practice solutions of processes. The implementation of SAP software commonly required the expertise of knowledgeable external consultants, who were familiar with these best-practices

Eight Reasons to Use SAP R/3 : • • • • • • • •

Global Basis Faster Speed Flexibility for Changes (Business & IT) Agility Extended Supply Chain Management Reach New Opportunity Knowledge Sharing Creativity Focus

Solutions provided by SAP: Industries: SAP understands that the only industry that matters to you is your industry. That's why there's no such thing as a generic industry solution from SAP. Our solution sets are based on an in-depth knowledge of the processes that drive your business. So you can make

better, more informed strategic decisions in the areas most important to you -- whether you want to gain greater visibility across your enterprise, get closer to your customers, or reduce inefficiencies. And since SAP has been working with businesses like yours for 30 years, we understand the demands of your industry.

Industry-Specific Solutions ◊

Aerospace & Defense

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Media

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Mill Products

Automotive

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Mining

Banking

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Oil & Gas

Chemicals

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Pharmaceuticals

Consumer Products

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Postal Services

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Defense & Security

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Professional Services

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Engineering, Construction & Operations

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Public Sector

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Retail

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Railways

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Healthcare

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Telecommunications

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High Tech

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Utilities

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Higher Education & Research

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Industrial Machinery & Components

Wholesale Distribution

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Insurance

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Life Sciences

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Logistics Service Providers

MODULES : SAP R/3 is arranged into distinct functional modules, covering the typical functions in place in an organization. The most widely used modules are Financials and Controlling (FICO), Human Resources (HR), Materials Management (MM), Sales & Distribution (SD), and Production Planning (PP). Each module handles specific business tasks on its own, but is linked to the others where applicable. For instance, an invoice from the Billing transaction of Sales & Distribution will pass through to accounting, where it will appear in accounts receivable and cost of goods sold.

SAP has typically focused on best practice methodologies for driving its software processes, but has more recently expanded into vertical markets. In these situations, SAP produces specialized modules (referred to as IS or Industry Specific) geared toward a particular market segment, such as utilities or retail. Using SAP often requires the payment of hefty license fees, as the customers have effectively outsourced various business software development tasks to SAP. By specializing in software development, SAP hopes to provide a better value to corporations than they could if they attempted to develop and maintain their own applications.

Technology : SAP R/3 is a client/server based application, utilizing a 3-tiered model. A presentation layer, or client, interfaces with the user. The application layer houses all the business-

specific logic, and the database layer records and stores all the information about the system, including transactional and configuration data. SAP R/3 functionality is structured using its own proprietary language called ABAP (Advanced Business Application Programming). ABAP, or ABAP/4 is a fourth generation language (4GL), geared toward the creation of simple, yet powerful programs. R/3 also offers a complete development environment where developers can either modify existing SAP code to modify existing functionality or develop their own functions, whether reports or complete transactional systems within the SAP framework. ABAP's main interaction with the database system is via Open SQL statements. These statements allow a developer to query, update, or delete information from the database. Advanced topics include GUI development and advanced integration with other systems. With the introduction of ABAP Objects, ABAP provides the opportunity to develop applications with object-oriented programming. The most difficult part of SAP R/3 is its implementation. Simply because SAP R/3 is never used the same way in any two places. For instance, Atlas Copco can have a different implementation of SAP R/3 from Procter & Gamble and so forth. Two primary issues are the root of the complexity and of the differences: •

Customization configuration - Within R/3, there are tens of thousands of database tables that may be used to control how the application behaves. For instance, each company will have its own accounting "Chart of Accounts" which reflects how its transactions flow together to represent its activity. That will be specific to a given company. In general, the behavior (and appearance) of virtually every screen and transaction is controlled by configuration tables. This gives the implementor great power to make the application behave differently for different environments. With that power comes considerable complexity.

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Extensions, Bolt-Ons - In any company, there will be a need to develop interface programs to communicate with other corporate information systems. This generally involves developing ABAP/4 code, and considerable "systems integration" effort to either determine what data is to be drawn out of R/3 or to interface into R/3 to load data into the system.

• Due to the complexity of implementation, these companies recruit highly skilled SAP consultants to do the job. The implementation must consider the company's needs and resources. Some companies implement only a few modules of SAP while others may want numerous modules. SAP has several layers. The Basis System (BC) includes the ABAP programming language, and is the heart (i.e. the base) of operations and should not be visible to higher level or managerial users. Other customizing and implementation tools exist also. The heart of the system (from a manager's viewpoint) are the application modules. These modules may not all be implemented in a typical company but they are all related and are listed below:

FI Financial Accounting : designed for automated management and external reporting of general ledger, accounts receivable, accounts payable and other sub-ledger accounts with a user defined chart of accounts. As entries are made relating to sales production and payments journal entries are automatically posted. This connection means that the "books" are designed to reflect the real situation. The FI module has 8 sub modules: 1. FI-GL General Ledger Accounting 2. FI-LC Consolidation 3. FI-AP Accounts Payable 4. FI-AR Accounts Receivable 5. FI-BL Bank Accounting 6. FI-AA Asset Accounting 7. FI-SL Special Purpose Ledger 8. FI-FM Funds Management CO Controlling : represents the company's flow of cost and revenue. It is a management instrument for organizational decisions. It too is automatically updated as events occur. The CO module has following sub modules: 1. CO-OM Overhead Costing (Cost Centers, Activity Based Costing, Internal Order Costing) 2. CO-PA Profitability Analysis 3. CO-PC Product Cost Controlling

AM Asset Management : designed to manage and supervise individual aspects of fixed assets including purchase and sale of assets, depreciation and investment management. PS Project System : is designed to support the planning, control and monitoring of long-term, highly complex projects with defined goals. IS Industry Solutions : combine the SAP application modules and additional industry-specific functionality. Special techniques have been developed for industries such as banking, oil and gas, pharmaceuticals, etc. As of Feb 2006, following Industry Specific Solutions are supported by SAP: IS-A Automotive IS-ADEC Aerospace & Defense IS-AFS Apparel and Footwear IS-B Bank IS-BEV Beverage IS-CWM Catch Weight Management IS-DFS Defense & Security IS-H Hospital IS-HER Higher Education IS-HSS Hospitality Management

IS-HT High Tech IS-M Media IS-MIN Mining IS-MP Mill Products (or IS-MILL) IS-OIL Oil IS-PS Public Sector IS-R Retail IS-REA Recycling Admin IS-SP Service Provider IS-T Telecommunications IS-U Utilities

HR Human Resources : Is a complete integrated system for supporting the planning and control of personnel activities and HR module is sometimes equivalently referred as HCM (Human Capital Management).

1. HR-PA Personnel Administration 2. HR-PD Personnel Development 3. HR-RC Recruitment PM Plant Maintenance : In a complex manufacturing process maintenance means more than sweeping the floors. Equipment must be serviced and rebuilt. These tasks affect the production plans. MM Materials Management : supports the procurement and inventory functions occurring in day-to-day business operations such as purchasing, inventory management, reorder point processing, etc. QM Quality Management : Is a quality control and information system supporting quality planning, inspection, and control for manufacturing and procurement. PP Production Planning : Is used to plan and control the manufacturing activities of a company. This module includes; bills of material, routings, work centers, sales and operations planning, master production scheduling, material requirements planning, shop floor control, production orders, product costing, etc. SD Sales and Distribution : helps to optimize all the tasks and activities carried out in sales, delivery and billing. Key elements are: pre-sales support, inquiry processing, quotation processing, sales order processing, delivery processing, billing and sales information system. WM Warehouse Management : Control of stock to a physical level down to a warehouse bin. Placement and removal rules can be configured, stock counts can be done. HUM Handling Unit Management : This is used as a unique ID for each pallet of stock held in the warehouse