S12-heritage Advisory Committee

HERITAGE ADVISORY COMMITTEE Tuesday, May 5, 2009, commencing at 7:34 p.m. Salmon River Committee Room th 4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES Present: Acting Chair, F. Pepin T. Annandale, M. Camparmo, E. Jantzen, J. Megahy, G. Muller, B. Sommer and J. Watt Council Representative: Councillor Fox Staff: P. Crawford, E. Horricks, J. Robertson and S. Carneiro

A.

INTRODUCTION OF NEW MEMBERS 1.

Distribution of Heritage Advisory Committee Binders to New Members F. Pepin welcomed M. Camparmo, E. Jantzen and J. Megahy to the Heritage Advisory Committee. There was a round table of introductions. E. Horricks provided the new members with Heritage Advisory Committee binders for their information and reference.

B.

APPROVAL OF AGENDA 1.

Heritage Advisory Committee May 5, 2009 Moved by T. Annandale, Seconded by J. Watt, That the Heritage Advisory Committee adopt the Agenda of the May 5, 2009 meeting. CARRIED

May 5, 2009 Heritage Advisory Committee Minutes C.

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APPROVAL OF MINUTES 1.

Heritage Advisory Committee April 7, 2009 Moved by G. Muller, Seconded by T. Annandale, That the Heritage Advisory Committee adopt the minutes of the April 7, 2009 meeting. CARRIED

D.

PRESENTATIONS

E.

REPORTS (VERBAL) 1.

Heritage Planner’s Report E. Horricks reported the following: •

Heritage Advisory Committee Webpage on Township’s Website A webpage has been secured on the Township’s website for the Heritage Advisory Committee and Committee member’s names will be published on the webpage shortly. Members were asked to notify E. Horricks this week if they have any objection to their name being published. E. Horricks informed the members that a photograph of the committee will be taken for the webpage in June or September depending on the anticipated attendance. Members were asked to offer ideas regarding what that they would like to see included on the webpage by contacting E. Horricks with their suggestions.

•

Advertising on the TOL Website As a follow-up to a discussion at the last meeting, E. Horricks advised that all announcements posted on the Township’s website have to be submitted through a staff liaison. She noted that the lead time for receiving completed items is a minimum of 2 weeks, and stated that she would be happy to assist in posting announcements related to heritage week and other heritage events that arise throughout the year.

•

Community Heritage Resources E. Horricks is compiling a list of heritage partners and resources that exist in the Township and requested input from the members regarding organizations or resource people who might be interested in providing input in planned discussions, attending round-tables, being involved in heritage events or serving on Committee task forces. Suggestions for this resource list can be emailed to E. Horricks before the next meeting.

May 5, 2009 Heritage Advisory Committee Minutes E.

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REPORTS (VERBAL) 2.

Museum Service Manager’s Report and Presentation on the Museum J. Robertson circulated a copy of his report to members of the committee.

3.

•

He provided a brief overview of the Langley Centennial Museum’s current programs and exhibits. He also emphasized the importance of reestablishing partnerships for the museum in and around the community. He noted that the majority of the programs at the museum are driven by school programs and volunteers.

•

He advised that the biggest challenges facing the museum are the current space limitations in housing the collection and providing adequate storage space for artefacts. He noted that as a brand new facility is not in the immediate future, they are looking at creative ways of adding storage space within the existing building. One option being explored is to extend the exterior front wall of the museum up to King Street.

•

He reported that he had a joint meeting with I. Mugridge, Chair, Heritage Advisory Committee and Mayor Green since the last meeting. Mayor Green requested that a working group be formed to look into the museum’s various options.

•

Councillor Fox suggested that the working group be included in the Work Plan.

•

J. Robertson also stressed the need for improved signage for the Museum in Fort Langley to increase awareness of its location and assist potential visitors to find it with greater ease.

Captain Jackson Commemoration E. Horricks reported that budgeting has been secured for most aspects of the Captain Jackson Commemoration project. The Canadian War Graves Commission grant of $375 will be used to restore the Jackson memorial stone. E. Horricks presented powerpoint slides to the members showing the design of the proposed interpretive bronze plaque, which follows the same format of the existing plaques located at the other four memorial tree sites in the Township. She indicated that an additional amount of $950 will be required to pay for it and noted that Andrew Jackson, nephew of Captain Jackson, has agreed to send out a fund raising letter to various organizations, and if he is unsuccessful in raising funds, the family has committed to pay for the plaque. The wording on the plaque has been provided by Warren Sommer. Slides of two different indigenous species of trees identified as appropriate choices for a memorial tree in this location were reviewed by committee members for their historical significance and aesthetic characteristics. The tree is to be located, along with the historic stone, base and plaque, at the proposed site on 24 Avenue near 256 Street in Aldergrove adjacent to the original Jackson farm.

May 5, 2009 Heritage Advisory Committee Minutes E.

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REPORTS (VERBAL) Moved by J. Watt, Seconded by M. Camparmo, That a Red Maple tree be planted in memory of Captain Jackson. CARRIED It was also recommended that staff undertake a report or presentation to Council on behalf of the HAC.

F.

REPORTS (WRITTEN)

G.

CORRESPONDENCE

H.

2009 WORK PLAN AND TERMS OF REFERENCE 1

Heritage Advisory Committee – Terms of Reference A letter to the Heritage Advisory Committee from I. Mugridge regarding the Committee’s Terms of Reference was circulated with the agenda package. E. Horricks noted that the committees under discussion were formed under a previous bylaw prior the enactment of Bylaw 4700, and therefore are not referenced in the new bylaw. The draft letter recommends the following to Council: 1)

that the Heritage Advisory Committee be permitted to continue the review of its mandate, terms of reference through the remainder of the summer and make detailed recommendations to Council in the late fall;

2)

that the previously existing committees, constituted by the former Community Heritage Commission under the previous bylaw, are permitted to continue their work as necessary until the new terms of reference have been approved by Council; and

3)

that the following committees retain their current membership until they are reconstituted or discontinued: - Land Use and Planning Committee; - Douglas Day Committee; - Museum Advisory Committee.

Councillor Fox reported that Bylaw 4700 will accept amendments that are submitted to and adopted by Council in future. He indicated that until such time that the HAC makes their terms of reference submission to Council in the fall the committees continue as constituted.

B. Sommer pointed out that the museum falls under the Recreation, Culture and

May 5, 2009 Heritage Advisory Committee Minutes H.

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2009 WORK PLAN AND TERMS OF REFERENCE Parks Division and therefore should not report as a sub committee to the Heritage Advisory Committee. She noted that such a reporting relationship does not align with the operational aspects of the museum and is therefore illogical under the new corporate structure. Workplan items for the museum would be better addressed through a more independent Museum Advisory Committee or with a Recreation, Culture and Parks Advisory Committee. Discussion ensued and it was suggested that links between different aspects of heritage are important for purposes of sharing information and knowledge and that it is important to continue to bring these historical components of heritage in the Township to the HAC in a liaison role, at the very least. It was also noted that the process for assigning members to sit on these various committees will need to be worked out further in the Terms of Reference for the Committee. Moved by B. Sommer, Seconded by J. Watt, To include “under the Heritage Advisory Committee” to the last sentence of I. Mugridge’s letter and send the letter to Council for information only. CARRIED 2.

Committee Work Plan for 2009 E. Horricks reported that she had not received everyone’s feedback regarding prioritization of the work plan items identified by committee members for 2009 and requested that they be sent to send to her by Friday, May 8th at the latest. The Draft Work Plan was discussed and the following suggestions made: •

Councillor Fox suggested dividing the Work Plan into two parts, one that has on-going work and a second section showing items having 2009 as deadlines;

•

The Terms of Reference should be the first priority item of the Work Plan;

•

The first phase of the proposed Review of the Consolidated Township Heritage Listing as a first step in increasing public access to the inventory is important for the 2009 workplan, however Phase II of this work could be undertaken in 2010 given the number of workplan items put forward;

•

Review of the Current Policy of the Heritage Building Incentive Grant Program – target completion date could be changed to February 2010 to coincide with a public announcement on it during Heritage Week;

•

Items to be grouped together for future Heritage Week Planning include: - Hosting a Round Table on Heritage; - Development of Educational Outreach Programs; and - Co-ordination of HAC bus tours.

May 5, 2009 Heritage Advisory Committee Minutes I.

COUNCIL RESOLUTIONS AND REFERRALS

J.

ITEMS FOR INFORMATION 1.

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2009 Heritage BC Conference Agenda E. Horricks noted that if any of the members are interested in attending the 2009 Heritage BC Conference in Kelowna to inform her by Friday, May 8, 2009.

K.

ITEMS FROM PRIOR MEETINGS

L.

OTHER BUSINESS

M.

ROUND TABLE 1.

J. Robertson reported that the Langley Centennial Museum’s latest exhibit is the “Lion Dancing in the Light: The Lanterns of LunarFest.” This is the Museum’s first partnership with the Asian-Canadian Special Events Association and features lanterns made by professional artists from Taiwan. He also requested information regarding people involved in organizing the Langley Schools Music project from 1976-1977.

2.

J. Megahy suggested having a bus tour with stops at various museums and heritage sites with the tour culminating at Bedford house for tea. She suggested that this would help bring new people to the museum and raise awareness of its location.

3.

J. Watt requested information on the Museum Report study.

4.

M. Camparmo suggested putting up signs near the Golden Ears bridge so that visitors crossing the bridge would become aware of the Langley Centennial Museum.

5.

B. Sommer noted that the Community Guide for Heritage Conservation published by Heritage BC might be useful to members of the committee. Staff agreed to print copies for distribution at the next meeting. It was also noted that it is available online on the Heritage BC website. B. Sommer also suggested that members visit the City of Richmond website to review their version of this information.

6.

Councillor Fox indicated that the Youth Committee representatives may be having transportation difficulties in getting to the meetings and asked that members of the Committee help out in offering them rides to meetings if needed.

May 5, 2009 Heritage Advisory Committee Minutes N.

NEXT MEETING Date: Tuesday, June 2, 2009 Location: Salmon River Committee Room 4th Floor, 20338 – 65 Avenue Time: 7:30 p.m.

O.

TERMINATE Moved by T. Annandale, That the meeting terminate at 9:45 p.m. CARRIED CERTIFIED CORRECT:

____________________________ Vice Chair, F. Pepin

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