Risk Management Policy

Beta Phi Chapter Risk Management Policy Ratified April 28, 2003 Amended November 17, 2003 Article I: Purpose While Phi Sigma Pi National Honor Fraternity does not decree the personal ideals, morals, or beliefs of its members, the pledge of brotherhood demands that a reasonable standard of personal conduct be followed. After all, the actions of one or several individuals can be detrimental to our Brotherhood, Initiates, guests, or National Fraternity. Beta Phi’s Risk Management Policy is a plan designed to reduce the occurrence of injury, damage, or financial loss. It is created under the understanding that the Beta Phi Chapter of Phi Sigma Pi is composed of persons recognized as legal adults by the state of Kentucky liable for their own actions under Western Kentucky University’s policies, and federal, state, and local laws.

Article II: Hazing Section 1: In accordance with The National Constitution, Article XX, Section 1, the Beta Phi Chapter strictly prohibits the hazing of prospective members. Section 2: Hazing shall be defined as, but not limited to, any action taken or situation created, intentionally, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Section 3: Such activities under hazing include, but are not limited to: the use of alcoholic beverages or controlled substances, paddling in any form, creation of excessive fatigue, physical or psychological shocks, quests, treasure hunts, or scavenger hunts that involve illegal activities, one-way road trips which leave an individual to find return transportation, the wearing of public apparel that is conspicuous and not in good taste, required engagement in public stunts and buffoonery, morally degrading and humiliating games and activities, calling Initiates degrading names, implementing silence periods for Initiates, scaring Initiates with what may happen at Initiation, and any other activities not consistent with fraternity law, ritual, or regulations and activities of Western Kentucky University. Section 4: To report a hazing incident, contact a member of the Beta Phi Executive Board or the National Office. The chapter official shall then convene a trial board to discipline those Brothers involved in the hazing. Also, the National Council shall impose disciplinary action upon the chapter and/or involved members.

Article III: Alcohol and Controlled Substances Section 1: The Beta Phi Chapter strictly prohibits the consumption of alcohol and/or the illicit use of controlled substances at any membership drive event (i.e. any rush or initiation event organized for or by the prospectives or Initiates that

Section 2:

Section 3:

Section 4: Section 5:

Section 6:

requires their attendance for part or all of the time). The Beta Phi Chapter discourages, but does not prohibit, the consumption of alcoholic beverages at events organized by our chapter, function, or meeting. Closed parties, which are not advertised campus-wide, not open to the general public, and have alcohol present, will consist only of chapter members, guests, members of other Phi Sigma Pi Chapters, Alumni, or an invited campus organization. Any person who is at the party but does not meet the criteria aforementioned will be asked to leave. Responsible consumption is advocated at all times. The Beta Phi Chapter prohibits the illicit use of controlled substances at any event organized by our chapter, function, or meeting, as set forth by the National Constitution, Article XX, Section 4. Official chapter monies shall not be used for the purchase of alcohol or controlled substances. To report a violation of this policy, contact the highest-ranking chapter official not involved in the incident. The chapter official shall then convene a trial board following the Chapter Bylaws, National Constitution, National Operating Policies, and National Interpretive Document. In addition to any disciplinary actions imposed by the Beta Phi Chapter, members involved are also subject to the disciplinary actions of the National Council.

Article IV: Harassment Section 1: The Beta Phi Chapter strictly prohibits all forms of harassment, which may be defined as any behavior or action that intimidates, threatens, or degrades an individual for any reason. Section 2: Types of harassment include, but are not limited to, harassment based on race, religion, national origin, ancestry, gender, sexual orientation, age, disability, and financial status, and is therefore prohibited. Section 3: To report a violation of this policy, contact the highest-ranking chapter official not involved in the incident. The chapter official shall then convene a trial board following the Chapter Bylaws, National Constitution, National Operating Policies, and National Interpretive Document. Section 4: In addition to any disciplinary actions imposed by the Beta Phi Chapter, members involved are also subject to the disciplinary actions of the National Council.

Article V: Emergency Procedures Section 1: The highest-ranking chapter official present shall call all necessary services and/or emergency personnel (police, fire, ambulance, etc.). If there are no Executive Board members present, a Brother who is able, meaning in condition to calmly and correctly able to asses the situation, shall contact all necessary services and the President immediately. If unable to reach the President, contact the Vice President, making sure to contact the President

Section 2: Section 3: Section 4:

Section 5: Section 6:

Section 7:

Section 8:

within 24 hours of the emergency. Gather all event attendees, namely Brothers and their guests, together in one location and end the event. Record the names of everyone present. At the approval of emergency personnel and the member who called emergency services, event attendees are free to leave the event if the event has been secured. As soon as possible, contact the National Office at 1-800-366-1916 to inform them of the situation. Do not speak to anyone regarding the incident, including the media, with the exception of emergency personnel, the chapter advisor, university officials, National Staff, or National Council members. Also, do not allow anyone to enter the event’s location except for chapter members and emergency personnel. It is at the discretion of the members involved what information the President discloses about the incident to the Beta Phi Chapter or any other persons, excluding the aforementioned personnel, officials, and staff. An official incident report will need to be filed with National Headquarters to be placed in our chapter’s file. Also, a copy of the report will need to be filed in the Beta Phi Chapter’s records.