Revised Contingency Planning Workshop Templates V.3.xlsx
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- Words: 981
- Pages: 16
General Instructions
- Complete the pre-work sheets before the workshop. - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan - The attachment sheets contain information that schools should already have. It's attached as a reference.
Worksheets Historical Data
Instructions Historical Data - This should be completed as pre-work before the Contingency Planning - Historical Data is taken from RADaR Reports and Past Recorded incidents from Division/LGU Records
Baseline Data
Baseline Data - This should be completed as pre-work before the Contingency Planning - Baseline Data of Schools can be found in EBEIS - Use Hazard Maps taken from other Government Agencies as reference for the "Hazards Present" Column
Workshop 1
Capacities and Vulnerabilities - Existing Capacities and Vulnerabilities in your school - Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2
Resource Mapping - Resources are categorized into Human Resources and Equipment - Add rows as necessary
Workshop 3
Action Response - Action Responses are categorized into Rapid Onset and Slow Onset - Indicate only actions that the school will do when the hazard occurs - Add rows as necessary
Attachment 1
School DRRM Teams - Sample format - Existing SDRRMT information, roles and responsibilities may be used
Attachment 2
Partners - Sample format - Existing Partner information and roles may be used
Historical Data
School: _____________________________ Damages Partially Damaged Classrooms Schools affected Name of the DISASTER
Affected Population
Year
School ID
School Name
No. of Learners
No. of Personnel
Totally Damaged Classrooms
No. of Classrooms
Remarks: Data is based on historical RADaR reports
Page 1
Cost of Damages
Classrooms with Major Damages No. of Classrooms
Cost of Damages
Classrooms with Minor Damages No. of Classrooms
Cost of Damages
Total Cost
Other effects/damages
Baseline Data 2017-2018
School:___________________
Number of Classrooms (SY 2017-2018)
School Hazards Exposed To School ID
School
Number of Learners (SY 2017 – 2018)
DCP
Number of Personnel (SY 2017 – 2018)
Furniture
Remarks (e.g. need riprap, damaged drainage, No. of PWD fencing)
Teaching Personnel
Number of School Buildings (SY 2017-2018) Instructional rooms (Acad/Non-acad)
Non-instructional rooms
Male
Female
Total
Remarks: Data is based on EBEIS (SY 2017-2018)
Page 2
No. of PWD No. of learners Units
Arm Chair
Desk
Chair
Teacher’ Teacher’ s Table s Chair
Male
Female
Total
Non-Teaching Personnel No. of PWD Teaching Personnel
Male
Female
Total
NonTeaching Personnel
WS 1 - C & V
School: _____________________________
Key Areas for Preparedness Details Risk 1. Understanding of Hazards Understanding 2. Conduct of Risk Assessment
Capacities
Contingency Plan 1. Contingency Plan and Dissemination 2. IEC Communication
Coordination
Monitoring
1. Understanding of advisory including warning signals 2. Understanding and implementation of DO 21 s.2015 3. Equipment 1. Division Office 2. P/M/CDRRMC 3. LGUs 4. Partners 5. DepEd CO 1. Monitoring of preparedness/contingency plan of school
Page 3
Gaps/Vulnerabilities
Monitoring WS 1 - C & V
2. Monitoring of hazard situation, including communicating with school officials, district/division office and LGU 3. Monitoring RADaR completion, validation and submission to Central Office 4. Monitoring of implementation of support for learning continuity Convergence
Support for Learning Continuity
Drills
5. Transportation 1. Interface among offices within the school 2. Existence of SDRRM Team 3. Command System 4. Twinning with other schools 1. Implement and monitor Temporary Learning Spaces (TLS) 2. Buffer stocks for learning materials 3. Alternative Delivery Modes 4. Psychosocial Support 5. Emergency School Feeding 6. Learner's Kits 7. Teacher's Kits 8. Hygiengs kits 1. Regular conduct of drills Page 4
WS 1 - C & V
Drills
2. Existence of protocols – command system, evacuation route, safe place, family reunification 3. Coordination with and participation of parents, relevant agencies and partners during drills Fund Sources
Page 5
WS 1 - C & V
Measures to strengthen capacities or address gaps/vulnerabilities
Timeline
Page 6
WS 1 - C & V
Page 7
WS 1 - C & V
Page 8
Workshop 3_1
Workshop 3 Prepositioned Learner Materials Grade/Year Level
Titles
Quantity
Prepositioned Equipment (include transportation; TLS if you have) Equipment
Description
Quantity
Page 9
WS 2- Resource M&P Workshop 2 - Resource Mapping & Planning School: _____________________________ Hazard: _____________________________ Human Resources
Human Resources
Capacity
(certifications, skills, etc.)
No. of staff/persons available
Projected Needs
(e.g. training needs) Write N/A if not needed No. of staff needing training
Cost for Training
Possible sources of funding (MOOE, SEF, Local DRRM Fund, Partners, etc)
Timeline
Internal
(e.g. GCs, Teachers, Staff, etc.)
External Resources
(e.g. Partners, PNP, BFA etc.)
Equipment Equipment/Supplies
Condition
(e.g. fire extinguishers, body (e.g.fully functional, nearing expiry, board, siren, comms radio) etc.)
Units available
Projected Needs Units Needed
Unit Cost
Page 10
Possible sources of funding (MOOE, SEF, Local DRRM Fund, Partners, etc)
Timeline
WS 3 - Action Response
Workshop 3 - Action Response Guide 1. Analyze/prioritize top hazards based on your historical and baseline data. 2. Cluster hazards that connect with each other. (e.g. typhoon + flooding + landslides; earthquakes + fires + tsunami) 3. Do this worksheet for each of the clustered hazards, prioritizing the one the school is at most risk of.
Notes on identifying hazard-specific timing
Before -Tropical Storms before entering PAR -When HRW, GFA and/or Yellow Alerts are issued
School: _____________________________ Hazard: _____________________________ Timeline Before During After 0-24 hours 24-48 hours 72 hours 96 hours
Response Actions
Page 11
During -Entrance of Tropical Storms in PAR - When Orange and/or Red Alerts are issued
After -After TS exits PAR - 24 hours after onset of floods
** Ma'am parang nagaalangan ako sa "After TS exits PAR" kasi pwede namang wala na sa area na nasalanta pero nasa PAR pa rin.
Attachment 1 - School DRRM Team
Workshop 4 – School DRRM Team School: _____________________________ Committee/Cluster
Objectives
Overall Responsibilities
Composition Lead
Page 12
Members
Attachment 2 - Partners
PARTNERS
SPECIFIC ROLE/SUPPORT OF PARTNER
Page 13
LOCATION
CONTACT PERSON/NUMBER
Attachment 2 - Partners
REMARKS
Page 14
- Complete the pre-work sheets before the workshop. - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan - The attachment sheets contain information that schools should already have. It's attached as a reference.
Worksheets Historical Data
Instructions Historical Data - This should be completed as pre-work before the Contingency Planning - Historical Data is taken from RADaR Reports and Past Recorded incidents from Division/LGU Records
Baseline Data
Baseline Data - This should be completed as pre-work before the Contingency Planning - Baseline Data of Schools can be found in EBEIS - Use Hazard Maps taken from other Government Agencies as reference for the "Hazards Present" Column
Workshop 1
Capacities and Vulnerabilities - Existing Capacities and Vulnerabilities in your school - Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2
Resource Mapping - Resources are categorized into Human Resources and Equipment - Add rows as necessary
Workshop 3
Action Response - Action Responses are categorized into Rapid Onset and Slow Onset - Indicate only actions that the school will do when the hazard occurs - Add rows as necessary
Attachment 1
School DRRM Teams - Sample format - Existing SDRRMT information, roles and responsibilities may be used
Attachment 2
Partners - Sample format - Existing Partner information and roles may be used
Historical Data
School: _____________________________ Damages Partially Damaged Classrooms Schools affected Name of the DISASTER
Affected Population
Year
School ID
School Name
No. of Learners
No. of Personnel
Totally Damaged Classrooms
No. of Classrooms
Remarks: Data is based on historical RADaR reports
Page 1
Cost of Damages
Classrooms with Major Damages No. of Classrooms
Cost of Damages
Classrooms with Minor Damages No. of Classrooms
Cost of Damages
Total Cost
Other effects/damages
Baseline Data 2017-2018
School:___________________
Number of Classrooms (SY 2017-2018)
School Hazards Exposed To School ID
School
Number of Learners (SY 2017 – 2018)
DCP
Number of Personnel (SY 2017 – 2018)
Furniture
Remarks (e.g. need riprap, damaged drainage, No. of PWD fencing)
Teaching Personnel
Number of School Buildings (SY 2017-2018) Instructional rooms (Acad/Non-acad)
Non-instructional rooms
Male
Female
Total
Remarks: Data is based on EBEIS (SY 2017-2018)
Page 2
No. of PWD No. of learners Units
Arm Chair
Desk
Chair
Teacher’ Teacher’ s Table s Chair
Male
Female
Total
Non-Teaching Personnel No. of PWD Teaching Personnel
Male
Female
Total
NonTeaching Personnel
WS 1 - C & V
School: _____________________________
Key Areas for Preparedness Details Risk 1. Understanding of Hazards Understanding 2. Conduct of Risk Assessment
Capacities
Contingency Plan 1. Contingency Plan and Dissemination 2. IEC Communication
Coordination
Monitoring
1. Understanding of advisory including warning signals 2. Understanding and implementation of DO 21 s.2015 3. Equipment 1. Division Office 2. P/M/CDRRMC 3. LGUs 4. Partners 5. DepEd CO 1. Monitoring of preparedness/contingency plan of school
Page 3
Gaps/Vulnerabilities
Monitoring WS 1 - C & V
2. Monitoring of hazard situation, including communicating with school officials, district/division office and LGU 3. Monitoring RADaR completion, validation and submission to Central Office 4. Monitoring of implementation of support for learning continuity Convergence
Support for Learning Continuity
Drills
5. Transportation 1. Interface among offices within the school 2. Existence of SDRRM Team 3. Command System 4. Twinning with other schools 1. Implement and monitor Temporary Learning Spaces (TLS) 2. Buffer stocks for learning materials 3. Alternative Delivery Modes 4. Psychosocial Support 5. Emergency School Feeding 6. Learner's Kits 7. Teacher's Kits 8. Hygiengs kits 1. Regular conduct of drills Page 4
WS 1 - C & V
Drills
2. Existence of protocols – command system, evacuation route, safe place, family reunification 3. Coordination with and participation of parents, relevant agencies and partners during drills Fund Sources
Page 5
WS 1 - C & V
Measures to strengthen capacities or address gaps/vulnerabilities
Timeline
Page 6
WS 1 - C & V
Page 7
WS 1 - C & V
Page 8
Workshop 3_1
Workshop 3 Prepositioned Learner Materials Grade/Year Level
Titles
Quantity
Prepositioned Equipment (include transportation; TLS if you have) Equipment
Description
Quantity
Page 9
WS 2- Resource M&P Workshop 2 - Resource Mapping & Planning School: _____________________________ Hazard: _____________________________ Human Resources
Human Resources
Capacity
(certifications, skills, etc.)
No. of staff/persons available
Projected Needs
(e.g. training needs) Write N/A if not needed No. of staff needing training
Cost for Training
Possible sources of funding (MOOE, SEF, Local DRRM Fund, Partners, etc)
Timeline
Internal
(e.g. GCs, Teachers, Staff, etc.)
External Resources
(e.g. Partners, PNP, BFA etc.)
Equipment Equipment/Supplies
Condition
(e.g. fire extinguishers, body (e.g.fully functional, nearing expiry, board, siren, comms radio) etc.)
Units available
Projected Needs Units Needed
Unit Cost
Page 10
Possible sources of funding (MOOE, SEF, Local DRRM Fund, Partners, etc)
Timeline
WS 3 - Action Response
Workshop 3 - Action Response Guide 1. Analyze/prioritize top hazards based on your historical and baseline data. 2. Cluster hazards that connect with each other. (e.g. typhoon + flooding + landslides; earthquakes + fires + tsunami) 3. Do this worksheet for each of the clustered hazards, prioritizing the one the school is at most risk of.
Notes on identifying hazard-specific timing
Before -Tropical Storms before entering PAR -When HRW, GFA and/or Yellow Alerts are issued
School: _____________________________ Hazard: _____________________________ Timeline Before During After 0-24 hours 24-48 hours 72 hours 96 hours
Response Actions
Page 11
During -Entrance of Tropical Storms in PAR - When Orange and/or Red Alerts are issued
After -After TS exits PAR - 24 hours after onset of floods
** Ma'am parang nagaalangan ako sa "After TS exits PAR" kasi pwede namang wala na sa area na nasalanta pero nasa PAR pa rin.
Attachment 1 - School DRRM Team
Workshop 4 – School DRRM Team School: _____________________________ Committee/Cluster
Objectives
Overall Responsibilities
Composition Lead
Page 12
Members
Attachment 2 - Partners
PARTNERS
SPECIFIC ROLE/SUPPORT OF PARTNER
Page 13
LOCATION
CONTACT PERSON/NUMBER
Attachment 2 - Partners
REMARKS
Page 14
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