Projectm Team Charter

`

ProjectM Team Charter Authors: Lauren Artz Carlton Dennis Nzekwe (Pat) Ibe Robert King

1. Document Purpose 1.1.The purpose of this charter is to finalize and document the necessary components for the successful completion of the ProjectM Team Project required in the Decision Science 261 course offered at The George Washington University (GWU) during the Fall 2009 semester. This document will detail the Roles and Responsibilities, Team Communication expectations, the Performance Objectives and Operational Success criteria, Team Repercussions, and finally Electronic Signatures to show acceptance of, and binding to, the provisions of this charter. The ProjectM team members, having varied experiences, educational backgrounds, physical locations, and requirements on their times, will use this document to ensure that all team members fully understand the requirements and expectations of the ProjectM team. “The Project Charter should be developed in coordination with stakeholders. As a collaborative effort, establish a solid partnership with these various stakeholders to help improve project management processes and on-time, on-budget delivery of projects1.” 2. Roles and Responsibility 2.1.Team Leader – Lauren Artz 2.1.1.Lauren will be responsible for coordinating all team member efforts as well as contributing to the deliverables. 2.2.Team Members – Carlton Dennis, Pat Ibe, Robert King 2.2.1.Carlton, Pat, and Robert will be primarily responsible for contributions to the project deliverables. 2.3.Team Contact Information 2.3.1.Lauren Artz 2.3.1.1.Email 1: [email protected] 2.3.1.2.Email 2: [email protected] 2.3.1.3.Phone: 817-423-8067 or 682-429-7815 2.3.2.Carlton Dennis 2.3.2.1.Email 1: [email protected] 2.3.2.2.Email 2: [email protected] 2.3.2.3.Phone: 215-241-9916 or 215-316-9916 2.3.3.Nzekwe “Pat” Ibe 2.3.3.1.Email 1: [email protected] 2.3.3.2.Email 2: 2.3.3.3.Phone: +2348053860264 2.3.4.Robert King 2.3.4.1.Email1: [email protected] 2.3.4.2.Email 2: [email protected] 2.3.4.3.Phone: 301.318.4548

1

"Project Charter Instructions." Texas Project Delivery Framework. State of Texas, 30 June 2009. Web. 3 Nov. 2009. .

3. Communication Plan 3.1 As distance students team members shall communicate with the team through email, phone, and the class blackboard group area. Team members shall use two email addresses for all communications to ensure delivery. The team prefers those e-mail addresses consist of a personal and work email. 3.2 Team members shall use the following Microsoft products: Word, Excel, Visio, Project, and PowerPoint as the primary method of documentation. The team shall be using the Calibri font for the body of the final project text and the text size 11 for the entire document. 3.3The team leader is the moderator that keeps the team on topic if discussions go off topic or team members start talking over each other. Each discussion shall have an agenda that will be informal and shall be developed as the first topic of the conference. The agenda will be tracked by Robert King during the discussions. 3.4The team shall create a schedule of deliverables and deadlines. The team lead maintains the deliverables list and communicates the schedule on a weekly basis to all team members. Schedule changes will be reviewed by all members of the team. The decision to change the schedule will be approved by majority vote. The team lead has the power to make a decision if time is of the essence. 3.5The team lead is responsible for final assembly of all team members’ project deliverables. The final document shall be reviewed by all team members within a scheduled period of time to be communicated by the team lead. 3.6If team decisions require a vote the team leader will organize vote responses through e-mail. 3.7The team lead maintains appropriate communication with the Professor to ensure that the team is current on all assignments and aware of all changes. The team lead is the primary contact with the Professor and ensures that all communications are distributed to the team members. 3.8The team objective is a grade of “A” on the final project paper while presenting a professional document and working effectively as a team.

1. Performance Objectives and Operational Successes 1.1.Due to one team member being physically located 5 time zones ahead of EST in Nigeria all required teleconferences shall be scheduled to occur no later than 6pm EST. If a team member has a conflict with the requested meeting time they shall notify all the team members a minimum of 1 day prior to the meeting so that the team may attempt to reschedule if necessary. 1.2.Once a deadline is set for any deliverable, members should submit their deliverables at least three days prior to the deadline. The team lead compiles the draft deliverable for review, sends it to all team members for comment, and subsequently submits any required document to the Professor or TA. 2. Team Repercussions 2.1.Penalties for failing to meet deliverables per the schedule, the charter, and team lead requests are listed below. Each team member that digitally signs the charter below shall agree to the following terms of the project. 2.1.1.First missed teleconference or deliverable deadline results in a warning to the offending team member. The team member is responsible for remaining current with information discussed during the missed teleconference and required to complete the assigned deliverable within 2 business days. 2.1.2.Second missed teleconference or deliverable deadline results in selection of one following option by the team: 2.1.2.1.Removal of offending team member from team following discussion with Professor. 2.1.2.2.Requirement to complete additional project deliverables within a timeframe specific by the team. 2.1.3. A team member who is late to teleconferences by more than 15 minutes without prior warning will have corrective actions as listed in Section 5.1.2 of this document. 2.1.4.Failure of a team member to respond to more than two emails from the team lead over a 7 day period shall result in that team member to be considered removed from the team. The team lead shall notify the Professor, offending team member, and the remaining team members. 2.2. In the event of friction between team members the entire team shall work to resolve through discussion with the offending team member. The team lead shall be responsible for final resolution should the team be unable to come to consensus.

Approval of the Project Charter indicates an understanding of the purpose and content described in this deliverable. By signing this deliverable, each individual agrees work should be initiated on this project and necessary resources should be committed as described herein. Approver Name

Title

Electronic Signature

Date

Lauren Artz

Team Lead

Lauren E. Artz

11/11/09

Nzekwe P.Ibe

Team Member

Robert King

Team Member

Robert King

12 Nov 09

Carlton Dennis

Team Member

Carlton Dennis

11/11/09

Pat Ibe

11/12/09