Project Planning Document

1.

Project Properties

Project Name:

Upgrading Nhlangano Central Computer lab to Broad band internet

Project Description:

Our aim is to have the project completed in four months of project start date

Project start date:

01/04/2009

Project Completion date:

30/12/2009

1

2. Calendar Dates

Swaziland

Ministry of

Swaziland School and Pub School Holidays 3. Project IDs, Task, task durations and

Term 1 Opens: 27th January

Opens: 19

Closes: 24th April

Closes: 14

Number of Term Days: 62

2 Numbe r

PROJECT ID 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Task Project initiation Develop project strategic plan Present project strategic plan to ICT Committee Present project strategic to staff Present project strategic plan to school committee Approval of project strategic plan Invite tenders Discuss tenders Negotiate with tendering companies Discuss tenders from companies Award tender to approved company Sign service agreement Place orders Delivery of equipments Upgrading of computer lab Installation of computers Networking of computers Installation of routers Setup of broadband Test system Project handover and training Project complete

Duration in days 2 5 1 2 3 4 15 20 15 4 2 3 5 20 25 7 10 5 3 3 5 1

3

4. phases, activities, tasks and milestones

Project Phases

Project Activity

Project

Identity

Initiation

1

Milestone Approval of project

Tendering

7

Sign service agreement

12

13

Delivery of Equipments

14

Ordering

Installation Testing and Training

16 21

Upgrading of computer lab (15)

Project Milestones

Setup of broadband (ADSL) Project complete

Identity 6

19 22

4

5. Creating Dependencies The task in this Coolum links to ID Task Develop project strategic plan 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

ID 3

Present project strategic plan to ICT Committee Present project strategic to staff

4

Present project strategic plan to school committee Approval of project strategic plan

14

Invite tenders Discuss tenders Negotiate with tendering companies Evaluate tenders from companies Award tender to approved company Sign service agreement Place orders Delivery of equipments Upgrading of computer lab Installation of computers Networking of computers Installation of routers Setup of broadband Test system

5

19 15 7 9 11 13 18 12 14 20 20 20 21 20 22

Task in this column Task Present project strategic plan to ICT Committee Present project strategic to staff Present project strategic plan to school committee Delivery of equipments Setup of broadband Upgrading of computer lab Invite tenders Negotiate with tendering companies Award tender to approved company Place orders Installation of routers Sign service agreement Delivery of equipments Test system Test system Test system Project handover and training Test system Project complete

5

6.0 Creating, categorizing and type of resources

6

Resource Name

Type

Category

Mthokozisi Kunene

Labour

Premises

Armstrong Simelane

Labour

Premises

Pascal Mdluli

Labour

Premises

Peter Dlamini

Labour

Premises

School Committee Chairman

Labour

HR

Pixel Computers

Labour

Contractor

Swazi.net Technicians

Labour

Contractor

7.0 Assigning Resources to Task

PROJECT ID 1

Task

Resource

Project initiation

Mthokozisi Kunene

7

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Develop project strategic plan

Armstrong Simelane

Present project strategic plan to ICT Committee

Armstrong Simelane

Present project strategic to staff

Mthokozisi Kunene

Present project strategic plan to school committee Approval of project strategic plan

Peter Dlamini

Invite tenders

Mthokozisi Kunene

Discuss tenders

Peter Dlamini

Negotiate with tendering companies

Peter Dlamini

Evaluate tenders from companies

Armstrong Simelane

Award tender to approved company

School Committee Chairman

Sign service agreement

Peter Dlamini

Place orders

Mthokozisi Kunene

Delivery of equipments

Pixel Computers

Upgrading of computer lab

Pixel Computers

Installation of computers

Pascal Mdluli

Networking of computers

Pascal Mdluli

Installation of routers

Swazi.net Technicians

Setup of broadband

Swazi.net Technicians

Test system

Swazi.net Technicians

Project handover and training

Mthokozisi Kunene

Project complete

School Committee Chairman

School Committee Chairman

8