Musicleader West Midlands Application Pack Paml08

mac is seeking to recruit an exceptional individual to play key roles in developing its MusicLeader West Midlands partnership programme with Youth Music. MusicLeader West Midlands Programme Administrator (Ref: PA/ML08) (Initial fixed term contract to end March 2010) Salary c. £20,000 Hours 37.5 per week (some evening and weekend work is required) MusicLeader is a national support service funded by Youth Music dedicated to the professional development of all music leaders at any stage of their career and offers: • 1-2-1 support and guidance • Training & Networking opportunities • Online information and resources

heir zone If you are passionate about music-making, about giving children and young people opportunities to explore their musical talents and supporting the development of music leaders then we want to hear from you. Closing Date: 5pm Monday 22nd September 2008

mac strives for equality of opportunity and is a registered charity no. 528979

September 2008

Programme Administrator, Music Leader West Midlands (Ref: PA/ML08) Dear Applicant Thank you for your interest in the post of Programme Administrator, Music Leader West Midlands. Please find enclosed: • • • •

Job Description and Person Specification Music Leader - information about our activities Application Form Equal Opportunities Policy

Please complete the enclosed application form and return it by e-mail to: [email protected] Your application should arrive no later than 5pm on the closing date for applications which is Monday 22nd September 2008. Should you have any queries about your application, please e-mail [email protected] or call Erika Scotto on 0121 236 7978. Shortlisted candidates will be notified no later than 5pm on Thursday 25th September. If you do not hear from us by that time, you have not been shortlisted by the panel. The interview date is Tuesday 30th September 2008 and interviews will take place in Birmingham. Yours sincerely

Dorothy Wilson Chief Executive, mac

MusicLeader MusicLeader is a UK-wide Youth Music initiative and aims to provide access to training and professional development for music leaders at every stage of their career. Youth Music is a UK-wide charity set up in 1999 to provide high quality and diverse music-making opportunities for 0-18 year olds. It targets young people living in areas of social and economic need who might otherwise lack opportunity and predominantly supports activities which are held outside school hours. MusicLeader aims to support practitioners to develop their skills and knowledge in order to deliver the best possible music-making opportunities for children and young people. Who MusicLeader is aimed at MusicLeader is aimed at all music practitioners and project managers, from experienced professionals to complete beginners. The service supports those who are already delivering music-making activities and also those who are managing their delivery. Practitioners may include; music teachers, music service employees, music advanced skills teachers, community musicians, and musicians who also work in education. Project managers are those who are supporting the practitioners and managing the activity being delivered (in some cases this is one and the same person). This includes those project managers who specialise in working in the arts and music (e.g. music service managers, orchestral or venue education officers), but may also be other public sector employees who are increasingly employing musicians to deliver activity, which meets social and educational as well as musical aims, such as Early Years workers, Youth Workers, Youth Offending Team Managers. How MusicLeader operates MusicLeader operates through regional networks at ground level as well as the online resource; MusicLeader.net. The regional networks offer the following services: •

Information, advice and guidance.

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Networking and skills development opportunities.

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Support for music leaders to access professional development.

MusicLeader.net supports the regional networks through: •

A national/regional search facility of training courses and events.

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Case studies, guidelines and news.

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An online community of music leaders.

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A directory of training providers and music makers.

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Regional and national email updates.

What Youth Music hopes to achieve MusicLeader aims to support practitioners to develop their skills and knowledge in order to deliver the best possible music-making opportunities for children and young people.

By 2010 MusicLeader aims to have: •

11,000 music leaders networked

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Enabled 1,100 new leaders to have entered the sector

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Provided 2,500 music leaders with skills development opportunities

Why did MusicLeader come about? MusicLeader has been developed in response to a number of research reports commissioned by Youth Music. Their findings identified that music leaders needed greater access to relevant information as well as network and development opportunities. Click on the links below for further information on the research reports: Creating a Land with Music – the work, education, and training of professional musicians in the 21st Century - This report looks at the relationship between the changing needs of the music industry and the various training routes for composers, performers, leaders and teachers. http://www.youthmusic.org.uk/news/AR/ar2.jsp Opportunities in Youth Music Making - A practitioner guide to project and funding opportunities within youth, cultural, educational and social regeneration agencies. The report is addressed to musician practitioners, community/youth music organisations, music services, music teachers, schools, youth leaders and workers. Indeed, anyone who has an interest in delivering or hosting a music project with young people. By ‘young people’ we mean anyone from age 0 up to early twenties. Early years and preschool activities at one end and vocational or professional training initiatives at the other. http://www.youthmusic.org.uk/news/AR/AllTogetherNow.jsp Towards a Youth Music Makers’ Network - This report was carried out during 2003 by Sound Sense, the UK development agency for community music. The research looked at professional development opportunities across the youth service, music service and community music sectors and identified that there was a cost barrier for freelance musicians to take up professional development opportunities; that more networking opportunities were required to combat isolation and that the three sectors should consider marketing their opportunities to each other. http://www.youthmusic.org.uk/news/AR/YMMN.jsp Get involved with MusicLeader The easiest way to get involved with MusicLeader is to sign up for membership. There are three types of membership to choose from, and all are free of charge. Membership enables you to: •

Receive job info

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Receive email updates

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List your skills online

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Search the training directories

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Chat online to other members

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Download research & reports

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List your organisation

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List training courses

MLWM PROGRAMME ADMINISTRATOR (Ref: PM/ML08) SALARY: c.£20,000 Initial fixed term contract to end March 2010 JOB DESCRIPTION Post Title: Programme Administrator, MusicLeader West Midlands Employing Organisation / Department: mac / MusicLeader Post based at: The Big Peg, Jewellery Quarter Birmingham (office shared with Sound Futures) Responsible to: Director, MusicLeader West Midlands Responsible for: any administrative or support staff and contractors working in the MLWM office SPECIAL CONDITIONS: Appointment subject to satisfactory CRB disclosure Objective To support the Director in the establishment, development and management of MusicLeader West Midlands, working with a range of partners and initiatives to ensure the service meets its aims and objectives and is delivered in an appropriate, strategic, timely and accountable way. Job Purpose Management of the MLWM Programme of Activities, and provision of organisational support for MLWM. This role will function as the lead representative of MLWM in the office and on the telephone. The post also entails regular lone working in the office. Key tasks • To manage MLWM programme of activities • To provide operational and strategic support for the Director • Financial management, control and administration of MLWM Projects • To promote MLWM and service the MLWM membership Key Responsibilities 1. To manage MLWM programme of activities. • Organise, manage and oversee the implementation of the programme of activities for MLWM, including networking events, specialist skills workshops and courses, and national ML activities • Managing the course recruitment processes, liaising with members, trainers and partner organisations • Act as a co-ordinating point between MLWM and external partners • Keep comprehensive logs of all activities resulting from the network • Prepare material for grants claims and other reports and returns to funders • Develop and maintain effective monitoring and evaluation systems • Produce project progress and evaluation reports • Provide strategic input to new proposals and ongoing work • Preparation and monitoring of contracts 2. To provide operational and strategic support for the MLWM Director. • Contribute to the development of future MLWM activities

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Implementation and review of mac and MLWM policies Maintenance of an efficient MusicLeader office, including the preparation and mailing of correspondence, management of office supplies, filing, record keeping, managing mailing lists Minute-taking and report writing as required Attendance at MLWM Steering Group Meetings Assisting in preparation of applications for additional funding

3. Financial management, control and administration of MLWM Projects. • Provide administration and financial support to the Director of MLWM • Management of projects budgets and liaison with mac Accounts Department • Ensure timely and effective processing of the zone's financial requirements in conjunction with mac's Finance Department • Working within mac’s policies and procedures • Liaison with mac’s HR, Operations and other departments as required • To work with the senior management of mac and SF Director to develop and refine operational processes • To prepare and present such reports on project activity as are required by mac, SF Director, the MLWM Steering Group and funders • Production of information for quarterly and annual financial reporting to Youth Music • Administration of financial systems, including petty cash, monitoring of purchase order invoices and generation of sales invoices 4. To promote MLWM and service the MLWM membership • In liaison with MLWM Director and mac’ s Communications Department, responsible for marketing, promotion and public relations for MLWM • The first point of contact for MLWM • Dealing with and responding to all enquiries via telephone, email and correspondence • Signposting individuals and organisations as appropriate • Administration and maintenance of the regional website page of musicleader.net in line with national ML policy and requirements. • Maintain and update the regional database. • Represent MLWM, as appropriate, in absence of Director. Any other duties and responsibilities in connection with the project, as reasonably required . Equal Opportunities The Programme Administrator is expected to promote the equal opportunities policies of mac through their management methods, policies and programmes.

PERSON SPECIFICATION Essential • excellent organisational skills • excellent oral and written communication skills • ability to deal positively with a wide range of people in person, by telephone and through written communications • excellent numeracy and data collection skills • computer skills in word processing, spreadsheets and database management, and an understanding of website content management • experience of project evaluation • experience of marketing / pr • experience of practical organisation and of working to deadlines • self-motivated with the ability to work without direct supervision • ability to establish and adhere to routines • ability to handle a range of different arrangements and situations • experience of managing community/educational music or arts projects • experience of keeping financial records • commitment to and experience of working in a socially inclusive manner • commitment to Equality of Opportunity Desirable • experience of budget preparation and monitoring • experience in the arts would be an advantage • interest in a variety of musical styles • clean driving licence and own vehicle Additional Requirements • commitment to own personal and professional development • willing to travel within and beyond the region as required and to work occasional unsociable hours

EQUAL OPPORTUNITIES POLICY AT mac

mac (Midlands Arts Centre) is an organisation committed to working towards Equal Opportunities for all and is determined that both in its provision of services and as an employer it will seek to ensure equality of opportunity. As regards provision of services, policies and procedures will be designed not to discriminate either intentionally or unintentionally against any group or individual. mac will also seek to respond to any special needs experienced by particular groups. As regards employment this principle will apply to the recruitment, training, pay, conditions of employment, work allocation, and promotion of all mac's staff. mac will also make use of relevant legislation which allows for initiatives to encourage under represented groups to apply for posts. mac will seek to spread these principles to all its users. To ensure the successful implementation of his policy, mac will regularly monitor its staff and management, and consult with the Board and other groups as appropriate. Employment and Management All advertisements, job descriptions and person specifications make it clear that mac expects its employees to be committed to an equal opportunities policy. This is reinforced in the standard Terms and Conditions of Employment, where it is also made clear that sexual or racial abuse or harassment are considered gross misconduct. Details of all posts are sent to the Disability Liaison Officer at local job centres, and the Company is committed to interview any suitably qualified candidates. Interviews are not conducted by individuals, and wherever practicable mac ensures that both genders are represented on interviewing panels. Monitoring forms are sent out with application packs for all posts. Periodic reports are reviewed by management and the Board. Monitoring of existing staff and voluntary management is carried out regularly. Parental leave is available to both male and female staff as necessary, and paternity leave is available to male employees. mac complies fully with recent legislative changes in respect of Working Time Directive and Family Leave entitlements.

mac recognises that it needs to be proactive in its stance in encouraging applications from people with disabilities and ethnic minorities, both of which groups continue to be under represented on the staff. A revised recruitment and selection policy has recently been adopted. Consideration of the balance and representation of all sectors of the community are factors in the selection of Board members. Currently seven of the ten elected Board members are women and two are from ethnic minority communities. Two members of the Board have personal experience of disability.

mac’s Services and Programmes mac's Policy Statement states that in its policies, programme and management mac seeks to:

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reflect the wide diversity of cultures represented by people in the region reflect the aspirations, needs and concerns of disadvantaged and minority groups demonstrate awareness of the social, political and economic context for cultural activities strive for excellence in arts practice, education, presentation, management and service provision.

In creating opportunities for all levels of ability and experience, mac makes deliberate efforts to attract those people who traditionally might have felt excluded from arts activity. Programming decisions include positive consideration of multi-cultural opportunities, the development of facilities and activities for people with disabilities, representation of the lesbian and gay community and women's programmes.

mac's partners It is an important plank of mac's policy to work in partnership with others. Equal Opportunity considerations are applied to the consideration of such partnerships and the projects initiated.

Date Prepared September 2006 Policy Review Date September 2009

Employment Application Form Please complete all sections. The additional information about the role may request you include specific information so please read it carefully. Please type or use black ink. Please do not send CVs as they will not be considered. VACANCY APPLIED FOR Please tick 1 or both below as appropriate Projects Manager, Sound Futures Programme Administrator, MusicLeader WM 1. Personal Details Title: Date of Birth: Address:

Surname:

VACANCY REF. No.PM/SF08 VACANCY REF. No.PA/ML08

Forename:

Email Address: Telephone Numbers: Daytime (please supply only if you are happy for us to contact you on this) Evening:

Mobile:

2. General Details Please note that we will undertake an application for CRB disclosure or require a CRB certificate from successful applicants prior to confirming appointment. a Availability For Interview: Are you able to attend an interview on the date detailed in the supporting information? YES / NO b How soon could you take up the post if it was offered to you? c Work Permit: Do you need a work permit to work in the UK? YES / NO d Rehabilitation of Offenders Act 1974 (amended): Have you ever been convicted of a criminal offence which under the provisions of this act is not ‘spent’? YES / NO If YES, please give details e How many days have had off work through illness in the last 2 years? 3. References Please give names of two people who we may approach for professional references. Please note, we do not accept references from family members. Reference 1 Reference 2 Name and title: Address: Telephone (Office/Other): Email Address: Capacity in which they know you: May we contact prior to interview?

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/

YES / NO

YES / NO

4. Declaration I declare that the information on this form and the attached sheets is true and complete. I understand that if it is discovered that any statements are false or misleading I will be liable to have my application disqualified or to be dismissed from employment by mac. Under the Data Protection Act you have certain rights regarding the use of personal data. By signing this form you are giving your consent to mac to process and verify the information you have provided.

Signed:

Date: When completed, your application should be sent to the address in the supporting Information.

5. Details of Formal Education and Qualifications Gained Please start with secondary education and include professional qualifications here From To Secondary School/ Exams taken/ (Mth/Yr) (Mth/Yr) College/University To be taken

Results/ Grades

Date Gained

Please continue on a separate sheet if necessary 6. Membership of Professional Bodies Are you a member of a professional body? If YES please state name of the professional body: Level of membership:

Was membership obtained by examination?

YES / NO

7. Details of Training Undertaken Please list any courses you have completed which are relevant to the job and/or specified on the person specification Year Organising Body Course Title Course Length

Please continue on a separate sheet if necessary

8. Employment Please start with your current or most recent employment. Include paid and unpaid/voluntary work. From To Employer Job Title and Reason for Salary/wage (Mth/Yr) (Mth/Yr) summary of main duties leaving on leaving

Please explain any gaps in your employment record after the age 18 which are not accounted for elsewhere on this form.

Please continue on a separate sheet if necessary 9. Specific Information a. Information Technology: Please describe your IT skills as relevant to the job and/or detailed on the person specification.

b. mac is committed to equal opportunities in all aspects of its work. All staff members must have a positive attitude towards equal opportunities and have or be prepared to gain knowledge in these matters. To what extent do you feel able to comply with this requirement?

10. Information in Support of your Application Please use up to 2 sheets of A4 to • Explain why you have applied for the application • Detail any experience and skills that demonstrate your ability to fulfil the job, with direct reference to the person specification for this vacancy. Please write your name and the job role applied for on your attached sheet(s). OFFICE USE ONLY Application shortlisted? YES / NO if no, state reasons below:

Equal Opportunities Monitoring As part of its Equal Opportunities Policy mac is commited to monitoring the effectiveness of its advertising and recruitment process. To assist in this monitoring we would be grateful if you would complete and return this form. This will be detached from your application and will play no part in the assessment of your application or the shortlisting process.

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Post applied for: ______________________________________________

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I saw the post advertised in: ____________________________________

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Gender:

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How would you describe your ethnic origin?

Male/Female

Please tick as appropriate White European White other African Caribbean South Asian Other Asian Other (please specify)

• Would you describe yourself as disabled?

Yes/No

• How old are you? ____________________________________ Date:_________________________________________________