Mtwe 2009 Exhibitor Package

August 1, 2009

Rules/Regulations

Booth Setup/Breakdown/Timeline Booth Registration & Setup: 8:00 AM – 11:45 AM Vendor Networking Hour: 10:45 AM – 11:45 AM Exhibition Hours: 12:00 PM – 5:00 PM Breakdown: 5:00 PM – 7:00 PM Conduct & Operation The Middle Tennessee Wedding Extravaganza reserves the right to regulate booths to suitable methods of operation and display of materials. If for any reason an Exhibitor and/or contents of the Exhibitor’s booth are considered objectionable by the Extravaganza Coordinator(s), the Exhibitor will be asked to remove those objects. If the Exhibitor does not comply, the Extravaganza Coordinator(s) will NOT be liable for refund or Extravaganza Exhibitor fees. Demonstrations, displays and other activities MUST be confined to the limits of the Exhibitor’s rented space. No solicitation of business outside of your booth area is allowed. Access To Electricity Access to electricity is available and can be purchased separately within our Exhibitor Registration form. No Selling The purpose of this Extravaganza is to introduce your products and/or services to the general public. You may bring and display your product, book shows and appointments, you may distribute literature and talk as long as you wish about what you do. However, you may NOT sell anything. ABSOLUTELY NO MONEY, CHECKS OR CREDIT CARD NUMBERS OR PRODUCTS MAY CHANGE HANDS. Food/Beverage Samples Food samples are allowed, but steps must be taken to insure the safety of foods dispensed according to Health Department regulations, and to meet requirements specified by venue management. All food samples must be prepared in advance at a Health Department approved facility (food may not be prepared at home unless your home meets the requirements above). No food preparation is allowed at the booth. Candles, warming plates, chafing dishes, etc. are prohibited. Disposable gloves are required for all persons involved in dispensing samples. No bottles or canned beverages of any kind may be given away or sold. However, samples of beverages may be served in single-person cups (no larger than a Dixie cup) with no refills allowed. Booth Staffing Your exhibit must be staffed and operational for the entire length of the Extravaganza. This insures that ALL individuals who come to the Extravaganza will have an opportunity to visit each Exhibitor.

Subletting Space No booth sharing with other businesses is allowed. No products, signs, or printed materials representing other businesses may be distributed or displayed in the booth. Any such materials found in the booth are subject to being confiscated until the end of the Extravaganza. This also includes publications or any printed materials that are not exhibiting in the Extravaganza. Solicitation By Non-Exhibitors We attempt to monitor individuals walking the Extravaganza, trying to solicit business from attendees. All Exhibitors will have a badge. If you see non-Exhibitors soliciting to attendees, please let us know. We do allow potential Exhibitors to “Walk The Expo”, however, they are not allowed to solicit attendees or hand out any of their materials, brochures, business cards, etc. Lead Lists All attendees are asked to register upon arrival and will later be entered into our database. They do, however, have the option to “opt-out” of inclusion on our mailing list. A complete list of attendees who “opt-in” to our mailing list will be emailed to you (at no charge) within three weeks following the Extravaganza. (You may purchase the additional list on peel-off address labels if you wish.) Exhibitors in the Extravaganza are asked NOT to provide this list to non-Exhibitors. If any Exhibitor provides the list to a business not associated with the Extravaganza – that Exhibitor will not be allowed to participate in future events. Program Guide All Exhibitors will receive a promotional text listing including your business name and contact information inside our Program Guide. However, you have the option to purchase additional advertising in either Black/White or Color and must be purchased on or before July 1, 2009, in order to be included in the Program Guide. Prize Drawings Each participating Exhibitor is required to provide at least one giveaway (product or service) valued at $25 or more for inclusion in our Prize Drawings. This giveaway may not require an additional purchase. Also, each Exhibitor is allowed to have their own drawing at their booth in ADDITION TO the Extravaganza Prize Drawings. Retainer/Deadline/Booth Location A 50% retainer is due upon registration with the remaining balance due on or before July 15, 2009. Booth Location is first come/first serve.

EXHIBITOR PRICING GUIDE ALL Exhibitors receive the following: -

Listing on our pre-expo webpage with a link your website. Promotional text listing in our program guide that includes your company name and contact info. Promotional text listing of your prize contributions toward our Expo Prize Drawing or drawings you may be holding at your booth. An electronic list of all registered brides with an option to purchase peel-off address labels. A copy of our Extravaganza Program Guide. Promotional tools for your business and the Extravaganza, if requested.

EXHIBITOR PACKAGES: Basic Package Includes: One 6’ Table Two Chairs One Table Skirt 10’ Pipe/Drape Two Badges Two Luncheon Meals

Premium Package Includes: Two 6’ Tables Up to Four Chairs Two Table Skirts 10’ Pipe/Drape Up to Four Badges Up to Four Luncheon Meals

Early Bird Registration: *Due On/Before 06/01/2009* Basic Package - $450 Premium Package - $550

Exhibitor Registration: *Due On/Before 07/15/2009* Basic Package - $550 Premium Package - $650

Extra Purchases: Electricity - $25 per booth 6’ Table - $10 Chair - $2 Table Skirt - $6 Pipe/Drape - $20 **All booths are first come/first serve.** OPTIONAL PURCHASES: Peel-Off Address Labels for Registered Bride List - $25 Online Bridal Fair for 8 Months (includes 160x80 web banner) - $50

PROGRAM ADVERTISEMENT GUIDE Each Registered Bride, as well as each Exhibitor, will receive a copy of our Extravaganza Program Guide. Each Exhibitor will receive a free promotional text listing that includes their company name and contact information. However, if you would like to purchase additional advertising in our program guide, please view pricing below: Business Card Advertisement: $30 ¼ Page Advertisement: $45 ½ Page Advertisement: $90 Full Page Advertisement: $180 Front Inside Cover Advertisement: $300 Back Inside/Outside Cover Advertisement: $250 Add Color to ANY Advertisement: Add $25

**Please email a high-resolution JPEG or GIF formatted Ad to [email protected]**

Date:

Contact Name:

Business Name: Product Category: Address: City/State/Zip: Phone:

Cell:

Fax:

Email: Website: Description of Prize for Drawing: Make Checks Payable To: Genesis Weddings & Special Events OR A Magical Affair OR visit http://mtwe2009.eventbrite.com to pay online. ____ $450 Early Bird Basic Pkg by 06/01/09

Add $___ for Extras:

____ $550 Early Bird Prem. Pkg by 06/01/09 ____ $550 Exhibitor Basic Pkg by 07/15/09 ____ $650 Exhibitor Prem. Pkg by 07/15/09

____ $50 Online Bridal Show - 8 Months

Program Advertisements:

____ $25 Add Color To ANY Ad

____ $30 Business Card Ad

____ $180 Full Page Ad

____ $45 1/4 Page Ad

____ $300 Front Cover

____ $90 1/2 Page Ad

____ $250 Back Covers

TOTAL:

RETAINER:

PAYMENT INFORMATION: Credit/Debit:

REMAINING: ___ Cash

___ Check

___ Visa ___ MasterCard ___ Amex ___ Discover

Name On Card: Card Address: City/State/Tn: Card Number: Expiration Date:

CVV #:

The Exhibitor specified above (hereafter referred to as “Exhibitor”) agrees to the terms and specifications set forth in this agreement and in the accompanying Exhibitor Rules/Regulations. Genesis Weddings & Special Events and/or A Magical Affair, as representatives for the Middle Tennessee Wedding Extravaganza (MTWPE), agrees to issue orders reflecting the terms and specifications to participating facilities. MTWPE reserves the right to decline any application for exhibit space for any reason, if in the MTWPE’s judgment, the products or services to be shown or demonstrated are not applicable or inconsistent with the purposes of the Expo. The MTWPE also further reserves the right in its sole discretion, to limit the type of company and products represented at the Expo and accept or reject application and to assign table spaces as it deems appropriate. Participation may be subject to availability at the time the reservation is placed. MTWPE reserves the right to approve all display and materials provided at the Middle Tennessee Wedding Extravaganza by the Exhibitor or its Agent. Exhibitor shall indemnify and hold harmless. MTWPE, its officers,, directors, shareholders, agents, and affiliates from and against any and all actions, suits, claims, liabilities, damages, costs (including reasonable attorney fees) and expenses arising from Exhibitor’s actions, including any breach of this agreement by the Exhibitor. Exhibitor warrants and represents that Exhibitor has the right and ability to enter into and fulfill its obligations under this agreement and that this agreement constitutes a legally binding obligation of Exhibitor. Exhibitor acknowledges that no inducements, representations or warranties, except as specifically set forth on the face hereof, have been made by MTWPE to Exhibitor and that no representative, agent or employee of MTWPE is authorized to make any representations or warranties with reference to this agreement other than as set forth in this agreement. Should the Expo be cancelled for any reason, MTWPE reserves the right to refund full payment for all exhibit space with no further obligation or liability to the Exhibitor.

Signature:

Date: