Ms Power Point

Microsoft PowerPoint By BALJEET/1 Terminology Slides -

You create and edit individual pages called slides.

Speaker’s Note - Use speaker’s mote when you are present. They are usually printed on paper and can be either the exact text of speech, reminder notes, Backup information, or combination there of. Handouts -

Handouts are paper copies of all or some of the slides to be given to the audience. They can be one per page or reduced so that three or six fit on a sheet of paper.

Presentation of Files - All of the PowerPoint slides for a particular project are kept in a single PowerPoint file are called a presentation of file. These presentation files normally end with the extension .PPT . Each presentation consist of only one file, making it easy to copy and pass around presentations. Masters -

You create masters to hold information that will appear on multiple slides in your presentation. For instance, if you wanted to put your name, company logo, or some other decoration on each slide, you did add it to the masters for that presentations.

Color Schemes -

PowerPoint lets you define rules used for applying colors or shades of gray to the various components of your presentation. For instance, You can specify a slide’s background colors, the color used for major headings and so on. VIEWS

Outline Views -

It’s easy to rearrange the individual line items while in outline view. And you can Collapse items in this view so that you can see just heading or just the names of each slides.

Slide View -

Slide view shows you how Your finished slides will look. You will see the backgrounds, colors or shades of gray, and so forth.

Slide Sorter View The Slide Sorter View lets you see “Thumbnails”. While in slide sorter view you can drag slides to move them. The slide sorter view is also where you specify type of slide transitions. You can also specify how individual bullets points on a slides are revealed to the audience. Notes Pages View Use the notes pages view to create and see notes to the presentor. it shows a miniature slide image and provides a text area for presentor’s notes. Slides Show View Use slide show view to help you rehearse, or for actual VDU presentation of a finished shows. It removes all of the Powerpoints

Microsoft PowerPoint By BALJEET/2 clutter and places small pencil icon at the bottom right of the screen. To Move forward, either press the space bar, click the primary mouse button, or use the —> key. Use the <— key to move backward. If you click on the little pencil icon, you can use the mouse to draw temporary lines on the screen. Use the lines to emphasis things on the screen on the screen as you talk. To leave the slide show view, press Esc. You will be switched to the previous view you were using. Create a new presentation You can create a new presentation in several ways. You can start by working with the AutoContent wizard, in which you begin with a presentation that contains suggested content and design. The AutoContent wizard contains sample presentations for a variety of topics, for example, for a company meeting or event planning and also contains presentations you can use on the Internet. Another way to start a presentation is by selecting a design template that determines the presentation's design but doesn't include content. You can also begin with an outline you import from another application, such as Word, or with a blank presentation that has neither suggested content nor design. Create a presentation based on a blank presentation 1 2 3 4 5 6 7

On the File menu, click New, and then click the General tab. Double-click Blank Presentation, and then select a layout for your first slide. The new presentation uses the color scheme and title and text styles of the default presentation. Type the title and any other content you want on the title slide. On the Common Tasks toolbar, click New Slide, scroll to see more layouts, and then select a layout for the next slide. Add the content you want, and then repeat steps 4 and 5 for each new slide. When you finish, click Save on the File menu. Name your presentation, and then click Save. Note :

To see how your slide show will look, click Slide Show

at the lower left of the PowerPoint window. Slide show design guidelines When you give a slide show, the content should be center stage. You want the tools you use such as animations and transitions to emphasize your points, not draw the audience's attention to special effects. If your audience reads from left to right, you might design your animated slides so that your points fly in from the left. Then to emphasize a particular point, try bringing it in from the right. The change will grab the audience's attention and reinforce your point. The same principle works with sound. An occasional burst of music or sound during a transition or animation will focus the audience on the slide show. However, frequent use of sound effects can draw attention away from your main points. The pace of your presentation also affects audience response going too fast exhausts audience members, and going too slow puts them to sleep. You can use PowerPoint features to rehearse your pace before you give a presentation.

Microsoft PowerPoint By BALJEET/3 While you rehearse, you can also check your slides' visual impact. Too many words or pictures can distract the audience. If you find yourself using too much text, try turning one slide into two or three, and then increase the font size. Animate text and objects 1 In slide view, display the slide that has the text or objects you want to animate. 2 On the Slide Show menu, click Custom Animation, and then click the Timing tab. 3 Under Slide objects without animation, select the text or object you want to animate, and then click Animate. 4 To start the animation by clicking the text or object, click On mouse click. To start the animation automatically, click Automatically, and then enter the number of seconds you want to elapse between the previous animation and the current one. 5 Click the Effects tab. If you are animating a chart created in Microsoft Graph, click the Chart Effects tab. For information about animating the elements of a chart, click . 6 Under Entry animation and sound select the options you want. For Help on an option, click the question mark and then click the option. 7 Repeat steps 3 through 6 for every object you want to animate. You can click the Preview button to see how your animations work. Tips • A quick way to create basic animation is to select the object you want to animate (in slide view), click the Slide Show menu, point to Preset Animation, and then click the option you want. • To preview animations in slide view, click Animation Preview on the Slide Show menu. The animation plays in the slide miniature that appears. To replay the animation, click the slide miniature. Ways to run a slide show Depending on your needs, you can run a slide show three different ways. The following options are available when you click Set Up Show on the Slide Show menu. •

Presented by a speaker (full screen) Click this option to run a fullscreen presentation the most common method usually with a speaker who directs the show. The presenter has complete control of the show and can run the show automatically or manually, stop it to add meeting minutes or action items, and even record narration as the show progresses. You also use this mode when you want to project a slide show on a larger screen or use presentation conferencing.

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Browsed by an individual (window) Click this option to run a smallerscreen presentation for example, one that is browsed by an individual over a company network. The presentation appears in a smaller window, with commands available for moving through the show and for editing, copying, and printing slides. In this mode, you move from slide to slide by using the scroll bar, and you can have another program open at the same time. You can also display the Web toolbar so you can browse through other presentations and Office documents.

Microsoft PowerPoint By BALJEET/4

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Browsed at a kiosk (full screen) Click this option to run a self-running presentation for example, at a trade show or convention. If you have a booth, kiosk, or other location where you want to run an unattended slide show, you can set up the show to run with most menus and commands unavailable and to restart automatically after each showing.

Start a slide show Depending on your purpose or audience, you can start a slide show several ways. One way is to save a presentation in such a way that whenever you open it, it always starts as a slide show. Another way is to start a slide show from within PowerPoint. Or, if you don't want to start from within PowerPoint, you can create a shortcut on your desktop and start the slide show from there. You can also set up a self-running presentation at a kiosk or booth, for example that will run in an ever-repeating loop.