Glb Travel Policy Panama 2009
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Travel Policy: Panama 2009 Step-by-Step Guide
Quick Facts: Students travel on group itineraries – not individual tickets One person from each GLB campus club will be responsible for confirming that each GLB participant has fully paid: o Travel costs – the cost of airfare to and from your brigade ($Total$: varies depending on flight price) o In-country costs – the cost of all in-country logistics that GLB provides ($Total$: 850 USD /per participant) GLB’s travel partner, STA Travel, will assist your campus with all travel needs. Student Advisors are also available to answer questions and assist with booking recommendations Students will not pay STA directly but will pay through the Global Brigades fundraising site. Remember all donations made through the fundraising site are tax deductible! If you are not a US Citizen, you are responsible for obtaining any documents and visas required for travel outside the US. You should immediately contact… o International Student Affairs office at your university o Embassies for your Country of Citizenship, Panama, and the US to confirm the requirements for entry to Panama, and for your return to the US. o Your Club President and GLB Director ([email protected]) Health & Safety: Please visit the Center for Disease Control (www.cdc.gov) and US Department of State (www.state.gov) web sites for the latest travel information.
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
Travel Policy: Panama 2009 Step-by-Step Guide 1) Club President or another member of the GLB leadership team is designated to serve as the GLB Travel Lead 2) Travel Lead notifies Club President, Student Advisor and GLB Director of any participants who are not US Citizens in order to allow time to research visa and travel document procedures for travel to Panama 3) Travel Lead confirms GLB dates with club leadership, participants and GLB Student Advisor 4) Travel Lead contacts GLB contact at STA Travel to request available flights and approximate prices to relay to club members. STA Contact: Brenda Dang (Agents: Georgia Michlig or Abby Hartman) Office: 972-538-8854 Fax: 972-315-9568 Email: [email protected] For questions over the weekend, please email Brenda or contact your Student Advisor 5) STA Agent researches optimal group flight and relays to Travel Lead. 6) DEADLINE #1! One week after initial GLB Info Session, GLB club leadership must submit $200 per person deposit online on the club’s fundraising webpage* (https://fundraising.intelis.com/gbl/Events/EventListing.jsp?ES=cc0d0bb8119df2dd5941000 37cf8b2b8&IC=BRIGADES) All funds uploaded online/onto your university webpage are 100% tax deductible. *For assistance in establishing your university’s fundraising site/homepage, please contact your Student Advisor or Diane Dunn at [email protected] 7) DEADLINE #2! Two weeks after initial GLB info session, all GLB participants must submit $200 deposit online (Travel Lead and/or GLB President are responsible for ensuring all club members understand deposit due dates, payment timelines and policies up-front) 8) Travel Lead contacts STA once ALL deposits (minimum: 10-15 GLB participants) are uploaded online and relays the following information to STA: a) Travel Dates and Preferred Times, b) Departure City (airport) and Destination City (airport), c) Number of Passengers, d) Names of Passengers
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
Travel Policy: Panama 2009 Step-by-Step Guide 9) STA agent will email initial travel contract to Travel Lead and CC Steve Atamian ([email protected]) to officially reserve flights for participants. 10) GLB Regional Advisor will update your university’s fundraising webpage to reflect total payment due. GLB club members solicit donations and upload payments for airfare and incountry costs online. 11) Four weeks from info session, final payment for airfare is due. Travel Lead is responsible for reminding all participating club members to submit online payments and/or checks made out to Global Brigades, Inc. 12) DEADLINE #3! All students pay final airfare payment (four weeks from info session). 13) DEADLINE #4! Two weeks (14 business days) prior to brigade departure: a. Total Payment for in-country costs due ($850 per person) b. STA will email reminder travel itinerary to confirmed passengers Important Global Law Brigades Payment Policies: • Students travel by group – not individually. No deviations allowed. •
Full in-country payments are due NO LATER than 14 business days from actual brigade. Any participants that have not completed the $850 payment for in-country costs will be considered “non-participating” and will be removed from the GLB itinerary and all in-country logistics plan (housing, food, etc.)
•
Initial $200 deposits are non-refundable.
•
Only tickets that have been fully paid (total amount of funds have been submitted online or by check) will be purchased at time full payment is due (4 weeks after info session).
•
Club Presidents pay no in-country costs. Each club president is responsible for covering her/his own airfare.
•
Online payments incur a 5% transaction/processing fee (industry standard for credit cards)
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
Quick Facts: Students travel on group itineraries – not individual tickets One person from each GLB campus club will be responsible for confirming that each GLB participant has fully paid: o Travel costs – the cost of airfare to and from your brigade ($Total$: varies depending on flight price) o In-country costs – the cost of all in-country logistics that GLB provides ($Total$: 850 USD /per participant) GLB’s travel partner, STA Travel, will assist your campus with all travel needs. Student Advisors are also available to answer questions and assist with booking recommendations Students will not pay STA directly but will pay through the Global Brigades fundraising site. Remember all donations made through the fundraising site are tax deductible! If you are not a US Citizen, you are responsible for obtaining any documents and visas required for travel outside the US. You should immediately contact… o International Student Affairs office at your university o Embassies for your Country of Citizenship, Panama, and the US to confirm the requirements for entry to Panama, and for your return to the US. o Your Club President and GLB Director ([email protected]) Health & Safety: Please visit the Center for Disease Control (www.cdc.gov) and US Department of State (www.state.gov) web sites for the latest travel information.
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
Travel Policy: Panama 2009 Step-by-Step Guide 1) Club President or another member of the GLB leadership team is designated to serve as the GLB Travel Lead 2) Travel Lead notifies Club President, Student Advisor and GLB Director of any participants who are not US Citizens in order to allow time to research visa and travel document procedures for travel to Panama 3) Travel Lead confirms GLB dates with club leadership, participants and GLB Student Advisor 4) Travel Lead contacts GLB contact at STA Travel to request available flights and approximate prices to relay to club members. STA Contact: Brenda Dang (Agents: Georgia Michlig or Abby Hartman) Office: 972-538-8854 Fax: 972-315-9568 Email: [email protected] For questions over the weekend, please email Brenda or contact your Student Advisor 5) STA Agent researches optimal group flight and relays to Travel Lead. 6) DEADLINE #1! One week after initial GLB Info Session, GLB club leadership must submit $200 per person deposit online on the club’s fundraising webpage* (https://fundraising.intelis.com/gbl/Events/EventListing.jsp?ES=cc0d0bb8119df2dd5941000 37cf8b2b8&IC=BRIGADES) All funds uploaded online/onto your university webpage are 100% tax deductible. *For assistance in establishing your university’s fundraising site/homepage, please contact your Student Advisor or Diane Dunn at [email protected] 7) DEADLINE #2! Two weeks after initial GLB info session, all GLB participants must submit $200 deposit online (Travel Lead and/or GLB President are responsible for ensuring all club members understand deposit due dates, payment timelines and policies up-front) 8) Travel Lead contacts STA once ALL deposits (minimum: 10-15 GLB participants) are uploaded online and relays the following information to STA: a) Travel Dates and Preferred Times, b) Departure City (airport) and Destination City (airport), c) Number of Passengers, d) Names of Passengers
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
Travel Policy: Panama 2009 Step-by-Step Guide 9) STA agent will email initial travel contract to Travel Lead and CC Steve Atamian ([email protected]) to officially reserve flights for participants. 10) GLB Regional Advisor will update your university’s fundraising webpage to reflect total payment due. GLB club members solicit donations and upload payments for airfare and incountry costs online. 11) Four weeks from info session, final payment for airfare is due. Travel Lead is responsible for reminding all participating club members to submit online payments and/or checks made out to Global Brigades, Inc. 12) DEADLINE #3! All students pay final airfare payment (four weeks from info session). 13) DEADLINE #4! Two weeks (14 business days) prior to brigade departure: a. Total Payment for in-country costs due ($850 per person) b. STA will email reminder travel itinerary to confirmed passengers Important Global Law Brigades Payment Policies: • Students travel by group – not individually. No deviations allowed. •
Full in-country payments are due NO LATER than 14 business days from actual brigade. Any participants that have not completed the $850 payment for in-country costs will be considered “non-participating” and will be removed from the GLB itinerary and all in-country logistics plan (housing, food, etc.)
•
Initial $200 deposits are non-refundable.
•
Only tickets that have been fully paid (total amount of funds have been submitted online or by check) will be purchased at time full payment is due (4 weeks after info session).
•
Club Presidents pay no in-country costs. Each club president is responsible for covering her/his own airfare.
•
Online payments incur a 5% transaction/processing fee (industry standard for credit cards)
Global Law Brigades is a secular, international volunteer network of students and law professionals who collaborate with local partner organizations serving at-risk communities to improve quality of life by implementing legal empowerment, human rights, environmental protection, and business law strategies for community development. www.lawbrigades.org
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