Ge 2 Final Requirement - Adfil

Corner Montilla Boulevard and T. Calo Street, Butuan City, 8600 Philippines Certified: ISO 9001 Accredited: Philippine Association of Colleges and Universities-Commission on Accreditation (PACUCOA) Contact Nos:

 (085) 225-6228, (085) 815-4248, Telefax (085) 342-5694, (085) 342-5448 Website: http://www.sjit.edu.ph

Submitted by:

JOE RANDY B. TABUNGAO BSECE-4

Submitted to:

Engr. Prospero R. Cacayan Instructor

March 2009

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To be able to interview the manager of a firm and ask about the Planning, Organizing, Staffing, Motivation, Leading, and Controlling Management Aspects of the said firm

To be able to know why and how the firm exists, develop our confidence in dealing with busy men, and complete the final requirement so as to pass the Engineering Management subject

The researcher must find a firm to conduct an interview to its manager, prepare the necessary tools to perform the job, and compile sufficient proofs to the interview and research conducted.

NARRATIVE REPORT Engineer Prospero R. Cacayan, our professor in GE 2 (Engineering Management), informed us regarding our final requirement in the subject on March 2, 2009, more or less 15 days before our examination day. Moreover, he mentioned about the necessary requirements for the project, including the type of firm to where we must conduct our interview, the font type and size, spacing, paper, and cover for the documentation, and the possible questions that must be asked to the manager. Accordingly, our final project is to interview a manager of a firm regarding his company’s planning, organizing, staffing, motivation, leading, and controlling management aspects, as well as the vision and mission. The next few days, I was already constructing guide questions based on what Engr. Cacayan gave and also on what I have come up from my mind. I also listed different establishments within the city to choose from the one I would conduct my research and interview. Among the list were Clyden’s Purified Drinking Water, Dyregis Catering Services, Father Saturnino Urios University, Butuan Doctor’s Hospital, and ADFIL Corporation, to name a few. In choosing the establishment, I considered factors such as proximity, accessibility of the place and the specific firm, and manager’s time and outlook. Finally, I have chosen the ADFIL Corporation in Doongan, Butuan City, as the company to where we shall conduct the interview to its manager for the reasons that a classmate of mine, Jerry Lepornio, is an acquaintance of the sister of ADFIL’s manager and I also believe that a construction firm is a good company to get information from for this research. Morning of March 16, 2009, Jerry asked permission from the sister of ADFIL’s manager as a form of recommendation in order for me to be given attention for the interview. Then, I prepared a letter, signed by Engineer Cacayan for formality purpose. Afternoon of the same day, we proceeded to the ADFIL Corporation Office in Doongan, Butuan City and presented the letter and the note (recommendation) to the security guard of ADFIL. Not later than five minutes, the guard allowed us to get inside the company. The manager, during that time, was out of town for an important matter, so, we decided to interview the project manager, Engr. Voltaire Anthony Rosario, who has vast knowledge about the company and its operations from the hiring stage to the employment. We started our interview and asked questions starting from the vision and mission of the company and its planning, organizing, staffing, motivating, leading, and controlling management aspects practiced in the company.

VISION OF ADFIL ADFIL Corporation is dedicated to manage and support complex constructional process work. We are a great and growing place to work and one where we are constantly preparing for the future. We are dedicated to increasing skills, hiring and training great people, and creating increasing value based on a commitment to long term client relationships. MISSION OF ADFIL To be the premier provider of construction services to the Philippine nation CORPORATE VALUES

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Safety

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Customers – We commit to “Customers for Life”

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Integrity

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Leadership – We create our future through continuous improvement and innovation

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People

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Profitability – We provide economic value for our customers and employees

– We dedicate ourselves to Zero Injury Performance

– We earn the respect & trust of our customers and associates by our actions

– We commit to growth, development and empowerment of our people

ENVIRONMENTAL, HEALTH & SAFETY MISSION The Company creates added value for our customers by dedicating ourselves to zero injury performance; aggressively placing the safety of our employees as a subcontractors; and embodying honesty and integrity in the pursuit of our vision. We focus on behavioral intervention, effective safety planning, employee participation and personal accountability in our quest to add demonstrable value and exceed customer expectations. ENVIRONMENTAL, HEALTH & SAFETY PHILOSOPHY ADFIL Corporation is dedicated to achieving a zero incident workplace. Each individual is responsible to help eliminate the barriers that prevent us from achieving a zero incident culture. All accidents are preventable. Safety will take priority over production, schedule and cost. ENVIRONMENTAL, HEALTH & SAFETY GOALS Achieving incident and injury free safety performance demands that all our employees share a set of common core values directed at… •

Emphasizing that safety is a value and not a priority;

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Creating value through systems that define expectations, measure progress and recognize superior performance;

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Promoting involvement, education, leadership and individual contribution;

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Encouraging innovation, recognition and personal accountability;

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Reinforcing the need for workers to actively care about co-workers.

REACTION ADFIL’s vision reflects the company’s goal of being a successful construction company. It focuses on the culture and values the company has in order to provide their satisfactory services to its clients. The firm hires people not only because they need them but also because they envision of developing these people to be great and be useful in there commitment to serving clients in long-term basis. Their dedication to managing and supporting complex constructional process work signifies their culture of getting involved in construction processes that may be complex in nature, but are challenging to their part. Technically, ADFIL’s mission should have specified what duties they must conduct in order to attain the company’s vision. But through its mission, it has been reflected that the firm really dreams of becoming successful in their service of construction not only in the locality, but also in the entire nation. Aside from the vision and mission, ADFIL also lives abiding with its corporate values that, I believe, will really help them in bringing them closer to their goals. They also have the environmental, health, and safety mission, philosophy, and goals, which are majority focused on the protection of both the employees and the customers. They promote safety in every possible way to avoid from further hazards. They believe that safety is a value and not a priority. It is more than a priority that needs to be acted upon to but can be left after. Instead, it is a value that must be always given attention to and should be considered in every thing done. Every core value the ADFIL Corporation promotes on its employees is essential to making the whole firm operates at its best. It is when an organization is bound with goals, objectives, core values, and other important policies, that it becomes successful in every operation since its employees, themselves, are guided with such principles they have to conform with as they are working with the company and helping the company to attain its goals.

ORGANIZATIONAL STRUCTURE

PLANNING ASPECT OF Engineering Management Researchers:

How do you conduct planning of your projects?

ADFIL’s:

The side of the contractor focuses on the implementation of the project. The planning is on the side of the implementing agency such as the DPWH. The implementing agency conducts the planning stage of every project to be done from the pre-engineering to the prequalification stages. When the agency advertises its project, then the construction company comes in. The company participates and responds to the call in what project that they advertises which the company sees, is good.

Researchers:

What is the bidding process all about?

ADFIL’s:

The bidding process is very long and it would take us hours to discuss about it. Last year, I was the speaker assigned to discuss RA 9164 in SJIT, and it is very long, from the pre-engineering activities, to the response of the contractor, the pre-qualification, limitations, and others.

Researchers:

What barriers are usually encountered in the planning stages?

ADFIL’s:

Most of the projects are roads and bridges. In the road projects, the usual barrier is the road right of way problem, where people who own their private lands would not allow the access of the said lands. This occurs in the pre-engineering activities.

Researchers:

How is this specific barrier overcome?

ADFIL’s:

Through acquisition of the road right of way, this may be overcome. The government will acquire the lands in its prevailing price and if the owner will disagree with the appraised value, the government will be forced to proceed to a case. But the law of eminent domain, the government can take private property upon payment or just compensation, should be adopted.

Researchers:

Will you provide us an example of this incident?

ADFIL’s:

There is a certain newly-constructed bridge in Cagayan de Oro City, where, until now, is still inaccessible because certain private owner doesn’t want to vacate an area in one end of the bridge. The structure has been finished but remained inaccessible. This, therefore, is the fault during the pre-engineering activities andd the planning stages. Before it should have been implemented, the road right of way should have been settled already.

Researchers:

How do you associate your resources to the planning stages?

ADFIL’s:

Though you are good in planning in your pre-engineering stages, but you missed to consider your resources are not sufficient. The equipment, for example, may not be available in the country. You may have introduced during your estimates, for instance, high-end equipment to undergo the project, but these equipment do not exist in the country. This is, indeed, fault. As a planning engineer, you must see to it that when you plan, the availability must only be in the locality to avoid delay in the project implementation. Every equipment should be in the market.

REACTION ON ADFIL’S PLANNING ASPECT OF ENGINEERING MANAGEMENT Although the project to be constructed by ADFIL such as roads and bridges are already planned by the planning agency such as DPWH, as its loyal client, still, we believe that ADFIL conducts planning in terms of the pre-engineering activities. During the making of the PERT-CPM of the activities to be conducted during the construction is one of the planning aspects ADFIL considers. When the agency decides whether to participate in the invitation or bidding process or not, then, they are actually planning prior to it, which further concludes their decision to participate or not. We missed to ask how they were able to conceptualize their vision and mission, which could also be considered part of their planning stages for the company to be operating well. Also, since there are different set of persons for every project, which means, not all persons involve in one project are also in another project, then, the process of determining who the person are to be involved in every project, should also be considered a planning activity of the construction firm. Thus, making of the organizational structure can also be considered one of the planning stages since it determines the needed workforce for the organization to work. About the bidding process, we wanted to ask even only few details how it is generally done and how long does it take for both the implementing agency and the awarded bidder come up with the decision of who should be awarded with the bid. But, we respect that the process is long if we wished it to be really discussed. Regarding the barriers during ADFIL’s planning activities, an example was mentioned. The certain barrier is really difficult to be overcome if those private owners will not cooperate to allow access through their lands with just compensation, then, the project would be affected in terms of delay, transfer, or even termination.

ORGANIZING ASPECT OF Engineering Management Researchers:

Please give us a brief overview of your organizational structure.

ADFIL’s:

The president is the overall manager, where under him are the project managers. The project managers are already old-aged, where their licenses are the only utilized. The frontliners are the young engineers. I am in the office, the in-charge for the qualifications, biddings, etc.

Researchers:

Please briefly explain about the legal officer under the president.

ADFIL’s:

ADFIL has a lawyer. In instances of case (judicial), he will take charge of it. But the lawyer is not in-house. If in case the lawyer would want further explanation from an engineer, for example, of ADFIL regarding the case, the lawyer would send a letter or notification to ADFIL requesting the engineer to go to the his office for discussions about the case.

Researchers:

How do you divide the tasks of the employees?

ADFIL’s:

Every project has a project engineer, and it is then the job of the engineer to identify the persons and the number of person under him to be involved in the project.

REACTION ON ADFIL’S ORGANIZING ASPECT OF ENGINEERING MANAGEMENT Organizing, from the word itself, implies system. For an organization to function effectively there must really be order in every possible component of the organization such as its staff and processes. The organizational structure is a determination of the existence of employees working in the organization. It also determines the where an employee is placed and who his superiors are. As an employee, your name or position should appear in the organizational chart, otherwise, you do not really belong in the organization. ADFIL’s organizational structure is good. The positions of the employees are properly indicated on it. The positions are properly arranged and placed according to their distinctions and relations. But one thing I noticed in their structure, which I also failed to ask, is the absence of one or more vice-presidents or assistant manager, who could take place the job of the president in his absence. I believe that there should be a person who could temporarily take over the duties of the president every time he will not be around, especially that the president is always busy going out of town for business matters. One should be able to assume his functions in the office in his absence.

STAFFING ASPECT OF Engineering Management Researchers:

How is the recruitment process done?

ADFIL’s:

When the company recruits, the utmost consideration is the qualification of the applicants with respect to what the company needs. That is, the company will just immediately hire the applicants suited to the needed positions, not that they will still train the hired employees. As an engineer, you should be well-versed, and you are knowledgeable of a lot of engineering-related ideas and activities. As an engineer also, one must have an initiative, which is defined as something doing good without being told.

Researchers:

What other qualifications do you consider to applicants?

ADFIL’s:

If you are an applicant of ADFIL, you have a greater chance if you are experienced or you have various work experiences already related to your field. The boss of the company does not immediately consider the academic performance of the applicant; instead, the work experiences are evaluated.

Researchers:

What tests do you conduct prior to hiring the applicants?

ADFIL’s:

For example, if we are in need of applicants for AUTOCAD, every applicant is forwarded to the current AUTOCAD employees. He will be given plan, will be rated with how fast and accurate he works and be evaluated if he is really knowledgeable of the job.

Researchers:

What must an applicant do to impress the employer?

ADFIL’s:

There are applicants who include in their application documents their many seminars and trainings attended, yet in the actual execution in the field, do not really know. So, the applicants must never include in your application documents those that you truly do not know. Only those which you really know and are knowledgeable of should be the written in the documents you are to pass.

Researchers:

What are your bases for promoting employees?

ADFIL’s:

It is already the discretion of the boss. We are all equal here. It is different in the government where your trainings are your passes to promotions. In private companies, you should be 101% very good and your 1% mistake will lead you to be fired-out.

Researchers:

How are your employees trained?

ADFIL’s:

Aside from trainings, if there are available, we cross-train our employees here. The boss would place you in other field as long as he knows you are capable. Here, you must be able to perform multitasking. You should be exposed to other duties and that you should know a lot.

REACTION ON ADFIL’S STAFFING ASPECT OF ENGINEERING MANAGEMENT If you apply to any company, it is a plus-factor if you already have other job experiences that are related to your field or desired job. In ADFIL, the company adapts this principle. The company is not that impressed with applicants who have grades that are majority above 90’s because an applicant with such grades only applies for employment to be part of experience and would then eventually leave the company. The idea of considering the hiring of an applicant who job experiences than the other one who has great grades but lacks experiences, may be positive or negative. It is an advantage of a company to be able to hire applicants who are experienced since experience is indeed the best teacher. A person with experience knows better that he needs no more instructions. It is negative in the sense that the hired applicant may have experiences already but has less intellectual capacity, and therefore, may be hard to be given directions. ADFIL does not advertise much on vacancies of employees, perhaps, because a lot of their employees last on them or are very loyal to the company, so that they remain in the company for years. This is an advantage for any company whose employees are loyal to it and that there is no risk of hiring new employees who may come out ineffective and inefficient. One of the engineers in ADFIL, who I was able to talk to, said that they also recommend acquaintances to fill in vacant positions whenever they would know such positions are already vacant. These current employees are a good source of probable applicants since they have been trusted by the company that they remain in it for years. It is also good that the employees are being cross-trained for further improvement of their skills not only in their usual jobs but also in the jobs of others. This is a good approach of the company. Anytime an employee is absent, someone could take over his job. The idea of multitasking, which is practiced in the company, is also a good approach, since it develops the employees’ ability to think on and apply solutions as they face multiple concerns and problems.

MOTIVATING ASPECT OF Engineering Management Researchers:

How does the president motivate his subordinates to work with contentment? Are there bonuses?

ADFIL’s:

The benefits imposed by the government through the labor code are all enjoyed by the employees. But in the office, there are no rewards given. If, for example, you have finished the project ahead of time, it is not practiced in the company that you will receive a reward for the success of finishing the project in advance. Even the government does not practice that. Before, in the government, if a contractor completes the project ahead of schedule, there is a reward. If the contractor, on the other hand, fails to comply with the schedule, he is given the liquidated damages. But this time, that practice of giving rewards has been omitted. If the contractor will be behind the schedule of finishing the project, liquidated damage per day should be paid. Our only basis here is “no work, no pay.” We work on what should be done for the company in return to its pay to us.

Researchers:

What are the specific bonuses you receive aside from the mandated13th month pay?

ADFIL’s:

Other than that, we receive no more bonuses. It already depends on our boss who will oversee the performance of his subordinates.

Researchers:

Do you adopt giving awards like “Employee of the Month?”

ADFIL’s:

No.

Researchers:

Are you given certificates at the end of the year?

ADFIL’s:

No.

Researchers:

Are there any forms of rewards where you are given recognition for your achievements?

ADFIL’s:

None.

REACTION ON ADFIL’S MOTIVATING ASPECT OF ENGINEERING MANAGEMENT Motivation is a very important factor to the enthusiasm and drive of an employee to work on his duties. A lot of factors may lead the employee to be motivated, including his salary, his relationship with his co-employees and boss, other forms of rewards or incentives, etc. But ADFIL does not consider the idea of motivating employees. Perhaps, the employees are really satisfied on their jobs because of their salaries, since as I asked some of the engineers, they said they were really satisfied with the salary they receive. Being a private firm is not a reason why giving of rewards should not be considered. SJIT is a private institution, yet the employees receive awards such as certificates or plaques for their efforts done in the school and in activities that are school-related. Thirteenth-month pay is mandated by the Labor Code, so any company should provide this to its employees. Other than this, ADFIL’s employees do not receive more bonuses. Bonuses, in some ways, really add up to the joy of the employees and would inspire and drive them to stay in the company and not find other jobs in other firms. But, one of the field engineers I was able to talk to said they were given sacks of rice every December. It is, for me, a good motivation to the employees. Giving of certificates to employees may also be one of the motivating factors a company may do to give credits to the hard work of the workers. However, if the company’s administration or top level management thinks the idea of giving such is an overacting motion, then why not give them cash bonuses as the substitute.

LEADING ASPECT OF Engineering Management Researchers:

Is your boss strict?

ADFIL’s:

Our boss is not really strict. He just focuses on the accomplishment of every project. He makes sure that every man involved in the project is really deployed. The utilization of equipment and employees should be balanced. He checks and sees if the men are just lax on their duties. As a businessman, your ultimate consideration really is the accomplishment of your business and that the money he has spent should have something in return, especially because ADFIL is a private company. It is unlike in the government that others are just negligent of their duties.

Researchers:

What are the basic rules of the company that your president implements?

ADFIL’s:

First, the boss is always right. Second, if the boss is wrong, refer to the first rule.

Researchers:

When is that rule introduced?

ADFIL’s:

This has been introduced even during the application stage.

Researchers:

What are other rules followed?

ADFIL’s:

In our attendance, we have punch cards. We must come to work and punch our cards before 8:00 AM. There is a fifteen-minute extension. Thus, we are allowed to punch until 8:15 AM. Later than that, your daily wage will then be deducted. After 5:00 PM of duty on work will already be considered overtime and shall be given pay.

Researchers:

In the leadership of the project engineer, what are the usual problems encountered with his field workers?

ADFIL’s:

The engineers are sometimes strict, others are just too relaxed. The workers sometimes have competition and would bribe the engineers in any possible way. So, as a project engineer, you must set a good leadership to your workers, so that in certain situations, you will be able to advise them and motivate them to work. It is important for you to give gap and put barrier between you and your workers. In the time of work, you must be strict but not too much.

REACTION ON ADFIL’S LEADING ASPECT OF ENGINEERING MANAGEMENT Leadership is another important factor in making one’s organization operating properly. The leader must really be able to lead his followers in a proper way. He may be autocratic in some ways, but generally, he must influence in a way approved by his subordinates. ADFIL’s president may be considered influential to all its employees. It is good that from the stage that the employee when he was still an applicant, is already set with his company’s foremost rules: Rule # 1 that says “The boss is always right” and Rule # 2 that states “If the boss is wrong, refer to Rule # 1.” This is a good starting point for an applicant to consider his application to the company. If he cannot live with such policy, then he must pull out from the application to the company and better try submitting an application to other companies. If he agrees with those basic rules, then, he should always bear them in his mind and work with the company inculcating the rules. ADFIL is also practicing the idea of gap between leader and members. In a construction firm, time is a very essential element in order to finish operations on or before a given schedule. To avoid conflicts between members, the leader must not give too much attention to any member. Conflicts would affect the rate of doing duties. Friendship can be developed between leader and members in times outside working hours, but during the hours of performing jobs, a leader should be strict in the proper way to be able to influence his members.

CONTROLLING ASPECT OF Engineering Management Researchers:

How do you determine if your service to your clients is satisfactory?

ADFIL’s:

The government has a lot of inspectors like the Quality Assurance Unit (QAU). It rates the performance of the contractor. The members of QAU will evaluate the government’s side engineers, whether they have imposed the specifications of DPWH’s aspect or not during the execution of the contractor. Another body is the Contractor Performance Evaluation System that evaluates engineers from the contractor’s side. There is a system of checking and balancing of evaluation on both the government and contractor’s sides. If your rating is poor, then you cannot participate anymore in biddings since you will be blacklisted. It is a one-year suspension. Aside from that, the end-user will not accept also your work if your performance and workmanship is less. Warranty is also adopted in the service, depending on the type of project being done

Researchers:

Is ADFIL accredited by an accrediting body?

ADFIL’s:

Triple A construction can qualify for ISO accreditation. Unfortunately, we got downgraded from Triple A to Double A due to specific reason. We’ve reached Triple A, but during the implementation of the ISO accreditation, it so happened that we downgraded, so we weren’t able to attain the accreditation. As a contractor, your materials engineer should be accredited: Materials Engineer 2 for projects 100 million and above and Materials Engineer 1 for below 100 million.

REACTION ON ADFIL’S CONTROLLING ASPECT OF ENGINEERING MANAGEMENT Controlling aspect of engineering management is very important to consider in order determining whether the activity already done or currently done is successful or not or checking whether the goals of the company are achieved or not. ADFIL has no choice but to know whether they are properly operating or not. Bodies that conduct evaluation on their projects implemented are the ones that check their outputs. Ratings from them verify whether the output is satisfactory or dissatisfactory, and with that, ADFIL is somehow compromised to really make their outputs fine. Standards for determining the quality of their output have been set by the evaluating bodies. ADFIL, should take note on the results of the evaluations conducted and use them as bases for the further projects, that they should not be lenient enough just because they pass in the ratings. They should be very keen with changes especially if the ratings are going down even they are in the range of satisfactory.

FINAL WORDS The planning aspect of ADFIL may not be evaluated properly because, according to Engineer Rosario, the planning stage of their projects is done by DPWH, which is their client in most of their projects. However, it has been mentioned and justified that the preengineering activities conducted by the construction firm are considered the planning stages of the company. Planning is one of the most essential stages of any work. Failure on this primary stage would lead to the failure in the next stages. The organizational structure of ADFIL is good, which may also mean that their organizing stage is also good. Every position is properly defined and every employee knows where he is placed in the company. The company’s principle on hiring employees is generally fine. For a construction company, every employee must be really competent and must be able to work at its best for the welfare of the company. It is in the motivating aspect of ADFIL where it is weakest. It must be able to adopt techniques in motivating employees to work with satisfaction other than the salary. It is not too late for the company to provide any forms of motivation to the employees so that the firm will be assured of the loyalty of its employees and be guaranteed that its employees will still be driven to perform their functions even in situations beyond their expectations. The president of the firm has instilled good leadership to his subordinates. Setting a good example can lead to success of its firm. There is no barrier between the relationship of the leader and his members because even from the start, both parties have already been cleared by their duties in their organization. ADFIL is considered to inescapable in its output. It is the company itself that evaluates the quality of its output services but the evaluating bodies that conduct such examinations to determine the rate of performance of the firm. Thus, ADFIL is driven to perform their tasks very well, provide quality services to their clients, and abide with the standards set by these bodies or else they shall face the consequences. Generally, the overall operation of the construction, in my viewpoint, is satisfactory, except by the fact that the welfare of the employees are not really given attention as to its motivation strategies, because I really believe it should be enriched by the company’s top management to ensure the employees’ delight to their services to the company. I’m afraid if time comes that the company will already start losing one of their assets, the employees, because they have missed giving attention to what they truly need.

Other Questions Answered Researchers:

Have you encountered failure in your operation like delay in the construction of project?

ADFIL’s:

So far, we’ve been always ahead of schedule. This is monitored since if a negative slippage occurs, it is one of the grounds for a construction firm to be disqualified in participating in project biddings. A slippage of -5 constitutes to a first warning, -10 is second warning, and for -15, the government will already give the firm a suspension order. This is really monitored because prior to the conduct of the project, the firm is required to submit a PERT-CPM and it shall be their basis for their report.

Researchers:

Have there been clients who withdraw from your services?

ADFIL’s:

Our projects are mostly from the DPWH. It has not happen yet.

Researchers:

What if one client will withdraw from your service?

ADFIL’s:

It is impossible to happen once the project has been bidden unless no funds will arrive.

Researchers:

Has the incidence of no funds happened already?

ADFIL’s:

Yes. There were three times that we won the bidding for each but during the time for awarding of the bid, the award for each was not given because of lack of funds. The government will not really publish project if no allotment is given by the government intended for the project. In these cases, department order was given to them to bid those projects because there is a time frame needed to be complied, and so ADFIL participated. But during the time the project should have been awarded to us, it did not happen because there were no funds available. The project is therefore cancelled.

OTHER DOCUMENTS •

Letter prepared for the Interview

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Guide Questions Used in Interview

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CD that contains o

Recorded interview

Letter Prepared for the Interview

March 16, 2009 MR. JOSEPH Q. GORME President ADFIL Corporation Doongan, Butuan City Sir: A pleasant day to you. As our final requirement in our Engineering Management subject in Saint Joseph Institute of Technology (SJIT), we have chosen to conduct an interview to your company on the planning, organizing, staffing, motivation, leading, and controlling management aspects you execute in your corporation. We have asked permission already from Madam Crisanta Gado and she told us to prepare our set of questions for the interview. We also called your office this morning and one of your personnel has answered the call. She also permitted us in our request. We shall be glad to know your positive response regarding this. You may contact is through cellular phone numbers 09096656622 or 09197924325 for more information, on your most convenient time. Thank you very much and more power to your company. Very respectfully yours, JERRY J. LEPORNIO ECE-4 Student JOE RANDY B. TABUNGAO ECE-4 Student

Noted: ENGR. PROSPERO R. CACAYAN, CE Professor, Engineering Management

GUIDE QUESTIONS Vision and Mission

1. What is the vision and the mission of ADFIL? Planning

2. How do you conduct planning of your projects? 3. What strategies do you take to attain success of your planned projects? 4. What barriers are usually encountered in the planning stages? 5. How did you overcome those barriers? 6. How do you associate your resources to the planning stages? Organizing

7. Overview of the organizational structure 8. How do you divide the tasks of the employees? Staffing

9. How is your recruitment process done? 10. What qualifications do you consider to applicants? 11. What are your bases for promoting employees? 12. How are your employees trained? Motivating

13. How does the president motivate his subordinates? 14. Does every employee receive bonus? 15. Do you recognize achievements of your employees through awards or rewards? Leading

16. Is your president strict? 17. What is his leadership style? 18. What rules do he and the company implement? 19. What are the usual problems encountered in the leading aspect of the president? Controlling

20. How do you determine if your service to your clients is satisfactory? 21. Is your company accredited by certain body?

C U R R I C U L U M

V I T A E

JOE RANDY BALANSAG TABUNGAO Age Address Contact Number Citizenship Religious Aff. Birth Date Birth Place Father Mother

: : : : : : : : :

20 Alubihid, Buenavista Agusan del Norte 09096656622 Filipino Philippine Catholic (PECC) September 13, 1988 Buenavista Agusan del Norte Jose Jagna Tabungao Judith Hidalgo Balansag

EDUCATION College Degree

: Saint Joseph Institute of Technology Butuan City : BS in Electronics Engineering (BSECE) 4th Year

Secondary

: Buenavista National High School Matabao, Buenavista Agusan del Norte SY 2004-05, 1st Honorable Mention

Elementary

: Saint Joseph Institute of Technology Butuan City SY 2000-01, 3rd Honors

Vocational

: Agusan National High School TESDA - Alternative Learning System July 2008 – December 2008