Friendsofhaileypark Minutes Dec08

FRIENDS OF HAILEY PARK MINUTES OF THE MEETING AT LLANDAF NORTH RUFC 3rd December 2008 at 7.30 pm. PRESENT. CHAIRPERSON. SECRETARY. COMMITTEE.

Park Ranger

ITEM 1.12.08

Stephanie Wilkins Derek Kinsey Penny Bowers, Paul Rock, Donella Smith Gordon Hann. Gareth Stamp PAGE 1 OF 3

ACTION

DATE

APOLOGIES.

Birte Langfeldt, Ian Roberts, Sarah Lewis,Sue Rock, Sylvia Ward 2.12.08

MINUTES OF LAST MEETING.

3.12.08

MATTERS ARISING. 6.9.08 ( v ) Greenflag/Green Pennant Workshop.

The minutes of the meeting of the 12th November were read and accepted as accurate.

A site visit by adjudicator Mel ab Owain ( Civic Trust) to be arranged for either Weds, 17th or Thurs. 18th December at 11.30 am. approx. S.Wilkins and P.Bowers to attend if possible. 5.11.08 ( iii ) Pond Project. Gareth Stamp reported that after lengthy discussions with C.Powell proposal to create artificial sides to contain was not viable.Due to the proximity of land fill debris, the use of a liner is discounted.An earth compacting machine could be used to create a hollow and consideration will be given to this suggestion with no time scale involved. 6.11.08 ( ii ) Cycles. It is understood that Chris Powell will ask Sustrans for a report with recommendations before plans for pathway improvements are finalized and update FOHP via S.Wilkins. 8.11.08 ( ii ) Lights and fans in changing rooms. Probable result of contractor/painter working during daytime. Gas smell at site to be investigated as causing concern and Gareth Stamp is to confirm that gas supply is on at the site. 4.12.08

TREASURER’S REPORT.

Treasurer absent. 5.12.08 (i)

BRIEF REPORTS.

Workdays. Penny Bowers reported on the workday of Sunday, 23rd November. A group representing Cardiff Conservation Volunteers were engaged in scrub/willow clearance in the meadow assisted by FOHP members. As the exercise lasted most of the day, considerable amount was achieved with work completed by 3.45 pm Gareth Stamp reported that on Sat, 29th November a group of Duke of Edinburgh award volunteers were engaged in vegetation clearance on the pathway near the tennis courts.This is an area that merits regular attention because of the proximity of the scrub to the path.

S.WILKINS P.BOWERS

G.STAMP

NEXT MEETING

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6.12.08 (i)

( ii )

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7.12.08 (i)

BRIEF REPORTS ( Cont.)

Other. Penny Bowers reported that Whitchurch High School completed their first indoor workshop and should be able to commence the graffiti wall project shortly. Eight students are involved with adequate funding in place D.Kinsey reported on an e-mail received from A.Beach replying to a request from the group regarding possible bowls pavilion improvements. The council state that no extensive repairs are being considered due to severe budget restraints but minor works would be D.KINSEY contemplated if identified and regarded as essential if the pavilion is to become a multi-use facility.Consequently, D.Kinsey was instructed to enquire if the minor works detailed could include the provision of windows with protective grills to allow natural light into the main room.

NEXT MEETING

PARK ISSUES.

Update on previous issues. Dog Fouling. Another complaint has been received on this matter with members encouraged to observe dog owners not complying with the regulations and remind them, politely, of their responsibilities.Poster campaign to continue with the knowledge that council enforcers make periodic visits and can impose an immediate fine on culprits. Gareth Stamp to organize dog education team visits to Hailey Park. Cherry Trees. As planned, the remaining four flowering cherries near the tennis courts were felled on Tuesday, 2nd December because of their decayed condition. Membership Cards. These will basically be the same format as will January events reminders. Scansis Mini Pitch. Indications are that residents are equally divided on the proposed installation.It was agreed that a meeting be convened between the council co-ordinator, Malcolm McNulty, and the residents to discuss the project and resolve certain issues. Other Park Issues. Gareth Stamp reported that the ownership of land adjacent to the TyMawr Road entrance is still not resolved although probability is that the council has tenure but identifying which department is difficult.Ownership can be claimed by edict if the land is managed over a twelve year timescale FOHP ISSUES.

Update on previous issues. ( a ) It was agreed that the AGM is to take place on Weds, 1st Apr 2009 ( b )The workday arranged for the 16th August will now be postponed until the 30th as not to clash with the Out of the Woods event. ( c )It was agreed that the agenda for FOHP meetings should be displayed on the noticeboard,, interested parties could include items for discussion.

G.STAMP

S.WILKINS

G.STAMP

NEXT MEETING

FOLLOWING MEETING

FOLLOWING MEETING

PAGE 3 OF 3 7.12.08 ( ii )

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8.12.08 (i)

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9.12.08

FOHP ISSUES.( CONT.)

Website. Gordon Hann has a possible contact who may be able to assist and will liaise with Penny Bowers regarding basic construction and essential requirements Other FOHP Issues. ( a ) Confirmation of acceptance and certificate of membership for Voluntary Action Cardiff was presented by the Chairperson and together with associated literature consigned to the custody of the Secretary. ( b ) It was agreed that FOHP objectives for 2009 will be finalized at the January meeting.

AOB.

Sports pitches in front of the changing rooms are still being affected by line marking activities.A heavy, motorized machine is used on soft surfaces resulting in damage to the grass.It was noted that a small, manual machine is employed on the other pitches with no problems. Photgraphic evidence to be obtained before D.Hopkins is informed. On behalf of the committee, the Chairperson extended a sincere vote of thanks to ranger Gareth Stamp for his assistance in the acquisition of the notice board and the support he has given the group throughout the year.A small token of appreciation was exchanged and Gareth Stamp responded by expressing his thanks and general satisfaction regarding the association.

DATE & TIME OF NEXT MEETING.

7TH January 2009 at 7.30 pm.

Meeting Closed 8.33 pm.

Derek Kinsey,

Secretary.

G.HANN P.BOWERS

NEXT MEETING