Fits Checklist
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CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines FITS CHECKLIST Report Project Affiliate Name:
FCED Foundation
For the Period: July 01-31, 2008
Ite m No.
Sector
PA Number: 1351849 Date: August 02, 2008
Attributes
Remarks (If no, please explain the causes and indicate the project Yes No interventions)
1 FIT SITE
Is the Cash Balance Indicator within 1.0 to 2.2?
X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
X
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
X
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/-10%?
X
X
There is 1 outstanding DFC from June 2008 DFC receipts which is Marinel Zamora. The project's counterpart is only 0.94% only. The project have delayed implementation of activities for these programs because we focused on the preparation of CPR's and needed requirements for the OCI.
The project have delayed implementation of activities for these programs because we focused on the preparation of CPR's and needed requirements for the OCI.
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%?
X
13 Summary
Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB 17 TB
Do the account balances tally with that of the general ledger book? Do the cash balance per book tally with per trial balance?
X
Are there no deposits in transit from prior months 19 BankRecon reconciliation?
X
20 BankRecon Do all bank accounts have bank reconciliation?
X
Do the cash balance per book tally with that of the Adjusted
The project's actual expenses on personnel cost is 32.67%. A total of 124,534.30 was spent for the emergency assistance for the fire victims in our 2 covered barangays.
X
Are there no outstanding checks from the prior 18 BankRecon month/s?
21 BankRecon Cash Balance per Bank Reconciliation Statement? Are there no unliquidated advances beyond 3-working 22 CA days after the activity?
There's an overexpense in the amount of 14,327.02 for program support, 12,500 is payment for audit fee which is not budgetted for this month.
X
There were 8 outstanding checks from prior months.
X
2 advances from previous fiscal year is not yet liquidated as of date.
X
23 CA
Are there no advances granted to project personnel/staff with outstanding Are cash advances limited only toadvances? project
X
24 CA
staff/personnel?
X
25 DFC
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
Do the project allocate funds for gratuity 26 Separation pay/separation Pay Other Sources pay? Are of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator? 27 TB Are Other Sources of Funds or Other non-CCF Income 28 TB variance is not less than 90%? Is the IGP revolving fund included in the Trial Balance 29 TB account? To be filled-in by the PAM Ite m No. Attributes 1 Receipts? Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal 2 Account"?
Prepared by:
X X X
Other-income which is only community contribution is only 9.90%.
X
Remarks (If no, please explain the causes and indicate the project Yes No interventions)
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director Checked & Verified by: MAUREEN MARTILLANO
Noted by: MR. CIELITO LINDO B. SALCEDO
Project Assurance Monitor
FAD Manager
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation For the Period: August 01-31, 2008
Item No. Sector 1 FIT SITE
PA Number: 1351849 Date: September 03, 2008
Attributes Is the Cash Balance Indicator within 1.0 to 2.2?
Yes X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
6 Summary
X
X
There is 1 outstanding DFC from July 2008 DFC receipts which is Jane Rose Lauzon. The project's counterpart is 21.22% or PhP 293,734.00
X
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%? Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
No
Remarks (If no, please explain the causes and indicate the project interventions)
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon with a total budget of PhP 35,000.
There is a PhP 449,304.42 variance for Basic Education. This can be attributed in the minimal reimbursement for education, unimplemented NO Initiated and Project Level Trainings such as SR Updates Conference (PhP 14,200); Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200); Formation/Orientation/Meeting of SR Volunteer Groups(PhP 15,660); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Monthly BCA& C/Y Facilitators Meeting (PhP10,560); Development of Standardized Training Module (PhP 10,000)
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
Skills training in the amount of PhP 157,500 is the main cause of variance for MED Program.
X
There is a variance of PhP 115,012.94 for Program Support this is due to the audit fee budget of PhP 77,500 and budget for the acquisition of new fixed assets in the amount of PhP 29,000.
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
13 Summary
X X
The project's actual expenses on personnel cost is 35.90%.
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
18 BankRecon
Are there no outstanding checks from the prior month/s?
19 BankRecon Are there no deposits in transit from prior months reconciliation? 20 BankRecon Do all bank accounts have bank reconciliation? 21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash Balance per Bank Reconciliation Statement?
22 CA 23 CA 24 CA 25 DFC
X
X
Are cash advances limited only to project staff/personnel?
X
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
To be filled-in by the PAM
X
2 advances from previous fiscal year and 4 advances from current month were not yet fully liquidated as of date.
X
Are there no advances granted to project personnel/staff with outstanding advances?
27 TB
There were 1 outstanding checks from June 2008.
X
Are there no unliquidated advances beyond 3-working days after the activity?
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay?
X
X X X
X
Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Remarks (If no, please explain the causes and indicate the project interventions)
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation
PA Number: 1351849
For the Period: September 01-30, 2008
Date: October 03, 2008
Item No. Sector 1 FIT SITE
Attributes Is the Cash Balance Indicator within 1.0 to 2.2?
Yes X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
X
X
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
No
X
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
13 Summary
X
18 BankRecon Are there no outstanding checks from the prior month/s? 19 BankRecon Are there no deposits in transit from prior months reconciliation? 20 BankRecon Do all bank accounts have bank reconciliation? 21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash
X X X
Balance per Bank Reconciliation Statement?
X
22 CA
Are there no unliquidated advances beyond 3-working days after the activity?
X
23 CA
Are there no advances granted to project personnel/staff with outstanding advances?
X
Are cash advances limited only to project staff/personnel?
X
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
24 CA 25 DFC
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay?
X
27 TB
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
X X
X
To be filled-in by the PAM Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
PHILIPPINES
gas Center
t
ber: 1351849
ctober 03, 2008
Remarks (If no, please explain the causes and indicate the project interventions) There is 1 outstanding DFC from August 2008 DFC receipts which is Angelica Salon.
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon with a total budget of PhP 73,000.
There is a PhP 658,768.54 variance for Basic Education. This can be attributed in the minimal reimbursement for education, unimplemented NO Initiated and Project Level Trainings such as Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200)); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Monthly BCA& C/Y Facilitators Meeting (PhP10,560); Development of Standardized Training Module (PhP 10,000)
Skills training in the amount of PhP 157,500 is the main cause of variance for MED Program. There is a variance of PhP 193,508.80 for Program Support this is due to the audit fee budget of PhP 77,500, budget for the acquisition of new fixed assets in the amount of PhP 29,000 and unspent budget for postage & office supplies .
The project's actual expenses on personnel cost is 31.15%.
There were 1 outstanding checks from August 2008 that is Marivic Salon.
Remarks (If no, please explain the causes and indicate the project interventions)
nd Reviewed by:
LINDO B. SALCEDO
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation For the Period: October 01-31, 2008
Item No. Sector 1 FIT SITE 2 FIT SITE 3 FIT SITE
PA Number: 1351849 Date: November 05, 2008
Attributes Is the Cash Balance Indicator within 1.0 to 2.2? Are there no outstanding DFCs of over 30 days? Is the project's counterpart at least 20%?
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
5 Summary
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
Yes X X X
No
X X
X
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
13 Summary
X
18 BankRecon Are there no outstanding checks from the prior month/s?
X
19 BankRecon Are there no deposits in transit from prior months reconciliation?
X
20 BankRecon Do all bank accounts have bank reconciliation?
X
21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash Balance per Bank Reconciliation Statement?
22 CA
Are there no unliquidated advances beyond 3-working days after the activity?
X
X
23 CA
Are there no advances granted to project personnel/staff with outstanding advances?
24 CA
Are cash advances limited only to project staff/personnel?
25 DFC
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay? 27 TB
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
X X X X X X
X
To be filled-in by the PAM Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
- PHILIPPINES ce rtigas Center
ort
ber: 1351849
vember 05, 2008
Remarks (If no, please explain the causes and indicate the project interventions)
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon.
There is a PhP 809,013.54 variance for Basic Education. This is because of the minimal reimbursement for educational assistance, unimplemented NO Initiated and Project Level Trainings such as Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200)); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Development of Standardized Training Module (PhP 10,000); M&E System Integration & benefit tracking (PhP 3,600)
The main cause of variance for MED Program is the conduct of Skills Training. There is a variance of PhP 94690.07 for Program Support this is due to the audit fee budget of PhP 51,667, budget for the acquisition of new fixed assets in the amount of PhP 29,000 and unspent budget for postage PhP 9,346 and telephone, cable & internet PhP 2,846.
The project's actual expenses on personnel cost is 32.51%.
There were 2 advances liquidated beyong 5 workind days (Advances for PES at Zambales & Livelihood Comm Meeting).
Remarks (If no, please explain the causes and indicate the project interventions)
nd Reviewed by:
LINDO B. SALCEDO
FCED Foundation
For the Period: July 01-31, 2008
Ite m No.
Sector
PA Number: 1351849 Date: August 02, 2008
Attributes
Remarks (If no, please explain the causes and indicate the project Yes No interventions)
1 FIT SITE
Is the Cash Balance Indicator within 1.0 to 2.2?
X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
X
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
X
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/-10%?
X
X
There is 1 outstanding DFC from June 2008 DFC receipts which is Marinel Zamora. The project's counterpart is only 0.94% only. The project have delayed implementation of activities for these programs because we focused on the preparation of CPR's and needed requirements for the OCI.
The project have delayed implementation of activities for these programs because we focused on the preparation of CPR's and needed requirements for the OCI.
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%?
X
13 Summary
Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB 17 TB
Do the account balances tally with that of the general ledger book? Do the cash balance per book tally with per trial balance?
X
Are there no deposits in transit from prior months 19 BankRecon reconciliation?
X
20 BankRecon Do all bank accounts have bank reconciliation?
X
Do the cash balance per book tally with that of the Adjusted
The project's actual expenses on personnel cost is 32.67%. A total of 124,534.30 was spent for the emergency assistance for the fire victims in our 2 covered barangays.
X
Are there no outstanding checks from the prior 18 BankRecon month/s?
21 BankRecon Cash Balance per Bank Reconciliation Statement? Are there no unliquidated advances beyond 3-working 22 CA days after the activity?
There's an overexpense in the amount of 14,327.02 for program support, 12,500 is payment for audit fee which is not budgetted for this month.
X
There were 8 outstanding checks from prior months.
X
2 advances from previous fiscal year is not yet liquidated as of date.
X
23 CA
Are there no advances granted to project personnel/staff with outstanding Are cash advances limited only toadvances? project
X
24 CA
staff/personnel?
X
25 DFC
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
Do the project allocate funds for gratuity 26 Separation pay/separation Pay Other Sources pay? Are of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator? 27 TB Are Other Sources of Funds or Other non-CCF Income 28 TB variance is not less than 90%? Is the IGP revolving fund included in the Trial Balance 29 TB account? To be filled-in by the PAM Ite m No. Attributes 1 Receipts? Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal 2 Account"?
Prepared by:
X X X
Other-income which is only community contribution is only 9.90%.
X
Remarks (If no, please explain the causes and indicate the project Yes No interventions)
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director Checked & Verified by: MAUREEN MARTILLANO
Noted by: MR. CIELITO LINDO B. SALCEDO
Project Assurance Monitor
FAD Manager
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation For the Period: August 01-31, 2008
Item No. Sector 1 FIT SITE
PA Number: 1351849 Date: September 03, 2008
Attributes Is the Cash Balance Indicator within 1.0 to 2.2?
Yes X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
6 Summary
X
X
There is 1 outstanding DFC from July 2008 DFC receipts which is Jane Rose Lauzon. The project's counterpart is 21.22% or PhP 293,734.00
X
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%? Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
No
Remarks (If no, please explain the causes and indicate the project interventions)
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon with a total budget of PhP 35,000.
There is a PhP 449,304.42 variance for Basic Education. This can be attributed in the minimal reimbursement for education, unimplemented NO Initiated and Project Level Trainings such as SR Updates Conference (PhP 14,200); Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200); Formation/Orientation/Meeting of SR Volunteer Groups(PhP 15,660); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Monthly BCA& C/Y Facilitators Meeting (PhP10,560); Development of Standardized Training Module (PhP 10,000)
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
Skills training in the amount of PhP 157,500 is the main cause of variance for MED Program.
X
There is a variance of PhP 115,012.94 for Program Support this is due to the audit fee budget of PhP 77,500 and budget for the acquisition of new fixed assets in the amount of PhP 29,000.
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
13 Summary
X X
The project's actual expenses on personnel cost is 35.90%.
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
18 BankRecon
Are there no outstanding checks from the prior month/s?
19 BankRecon Are there no deposits in transit from prior months reconciliation? 20 BankRecon Do all bank accounts have bank reconciliation? 21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash Balance per Bank Reconciliation Statement?
22 CA 23 CA 24 CA 25 DFC
X
X
Are cash advances limited only to project staff/personnel?
X
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
To be filled-in by the PAM
X
2 advances from previous fiscal year and 4 advances from current month were not yet fully liquidated as of date.
X
Are there no advances granted to project personnel/staff with outstanding advances?
27 TB
There were 1 outstanding checks from June 2008.
X
Are there no unliquidated advances beyond 3-working days after the activity?
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay?
X
X X X
X
Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Remarks (If no, please explain the causes and indicate the project interventions)
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation
PA Number: 1351849
For the Period: September 01-30, 2008
Date: October 03, 2008
Item No. Sector 1 FIT SITE
Attributes Is the Cash Balance Indicator within 1.0 to 2.2?
Yes X
2 FIT SITE
Are there no outstanding DFCs of over 30 days?
3 FIT SITE
Is the project's counterpart at least 20%?
X
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
X
5 Summary
X
X
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
No
X
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
13 Summary
X
18 BankRecon Are there no outstanding checks from the prior month/s? 19 BankRecon Are there no deposits in transit from prior months reconciliation? 20 BankRecon Do all bank accounts have bank reconciliation? 21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash
X X X
Balance per Bank Reconciliation Statement?
X
22 CA
Are there no unliquidated advances beyond 3-working days after the activity?
X
23 CA
Are there no advances granted to project personnel/staff with outstanding advances?
X
Are cash advances limited only to project staff/personnel?
X
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
X
24 CA 25 DFC
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay?
X
27 TB
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
X X
X
To be filled-in by the PAM Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
PHILIPPINES
gas Center
t
ber: 1351849
ctober 03, 2008
Remarks (If no, please explain the causes and indicate the project interventions) There is 1 outstanding DFC from August 2008 DFC receipts which is Angelica Salon.
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon with a total budget of PhP 73,000.
There is a PhP 658,768.54 variance for Basic Education. This can be attributed in the minimal reimbursement for education, unimplemented NO Initiated and Project Level Trainings such as Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200)); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Monthly BCA& C/Y Facilitators Meeting (PhP10,560); Development of Standardized Training Module (PhP 10,000)
Skills training in the amount of PhP 157,500 is the main cause of variance for MED Program. There is a variance of PhP 193,508.80 for Program Support this is due to the audit fee budget of PhP 77,500, budget for the acquisition of new fixed assets in the amount of PhP 29,000 and unspent budget for postage & office supplies .
The project's actual expenses on personnel cost is 31.15%.
There were 1 outstanding checks from August 2008 that is Marivic Salon.
Remarks (If no, please explain the causes and indicate the project interventions)
nd Reviewed by:
LINDO B. SALCEDO
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES Philippine Country Office 8F Strata 100, Emerald Avenue, Ortigas Center Pasig City, Philippines
FITS CHECKLIST Report Project Affiliate Name: FCED Foundation For the Period: October 01-31, 2008
Item No. Sector 1 FIT SITE 2 FIT SITE 3 FIT SITE
PA Number: 1351849 Date: November 05, 2008
Attributes Is the Cash Balance Indicator within 1.0 to 2.2? Are there no outstanding DFCs of over 30 days? Is the project's counterpart at least 20%?
4 Summary
Is the project's programmatic/functionalized expense variance on Health & Sanitation within +/-10%?
5 Summary
Is the project's programmatic/functionalized expense variance on Nutrition within +/-10%?
6 Summary
Is the project's programmatic/functionalized expense variance on Early Childhood Care and Development (ECCD) within +/-10%?
7 Summary
Is the project's programmatic/functionalized expense variance on Basic Education within +/-10%?
Yes X X X
No
X X
X
X
8 Summary
Is the project's programmatic/functionalized expense variance on Micro-Enterprise Development (MED) within +/10%?
X
9 Summary
Is the project's programmatic/functionalized expense variance on Program Support within +/-10%?
X
10 Summary
Is the project's programmatic/functionalized expense variance on Personnel Cost within +/-10%?
X
11 Summary
Are the project's actual expenses on Program Support equal or less than 15%?
X
12 Summary
Are the project's actual expenses on Personnel Cost equal or less than 20%? Are there no emergencies as of date?
X
14 Summary
Do the account balances tally with that of the FIT SITE Indicator?
X
15 TB
Are all cash accounts included in the Trial Balance?
X
16 TB
Do the account balances tally with that of the general ledger book?
X
17 TB
Do the cash balance per book tally with per trial balance?
X
13 Summary
X
18 BankRecon Are there no outstanding checks from the prior month/s?
X
19 BankRecon Are there no deposits in transit from prior months reconciliation?
X
20 BankRecon Do all bank accounts have bank reconciliation?
X
21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash Balance per Bank Reconciliation Statement?
22 CA
Are there no unliquidated advances beyond 3-working days after the activity?
X
X
23 CA
Are there no advances granted to project personnel/staff with outstanding advances?
24 CA
Are cash advances limited only to project staff/personnel?
25 DFC
Do the list/schedule of undeliverable DFCs tally with that of the number of undeliverable DFCs?
26 Separation Pay Do the project allocate funds for gratuity pay/separation pay? 27 TB
Are Other Sources of Funds or Other non-CCF Income balances consistent with that of the FIT SITE Indicator?
28 TB
Are Other Sources of Funds or Other non-CCF Income variance is not less than 90%?
29 TB
Is the IGP revolving fund included in the Trial Balance account?
X X X X X X
X
To be filled-in by the PAM Item No.
Attributes
Yes
1
Are monthly subsidies from IO recorded as Cash Receipts?
2
Are monthly subsidies from IO tally with NO records on "Subsidies released based on Transmittal Account"?
Prepared by:
No
Checked and Reviewed by:
ANALIZA F. ANDRES Finance & Admin Officer
NORILIX A. MANSOS Project Manager
Approved by:
TERESITA L. SILVA President/Executive Director
Checked & Verified by:
MAUREEN MARTILLANO Project Assurance Monitor
Noted by:
MR. CIELITO LINDO B. SALCEDO FAD Manager
- PHILIPPINES ce rtigas Center
ort
ber: 1351849
vember 05, 2008
Remarks (If no, please explain the causes and indicate the project interventions)
The unimplemented activity for this program is the Training on Pabasa sa Nutrisyon.
There is a PhP 809,013.54 variance for Basic Education. This is because of the minimal reimbursement for educational assistance, unimplemented NO Initiated and Project Level Trainings such as Business Planning & Social Enterprise (PhP 20,800); Convergence on Primary Health Care (PhP 14,200)); Parent Effectiveness Seminar TOT (PhP 8,260); Dev't & Acquisition of Behavioral Change Modules (PhP 6,500); Identification of Community Role Model (PhP 9,360); Development of Standardized Training Module (PhP 10,000); M&E System Integration & benefit tracking (PhP 3,600)
The main cause of variance for MED Program is the conduct of Skills Training. There is a variance of PhP 94690.07 for Program Support this is due to the audit fee budget of PhP 51,667, budget for the acquisition of new fixed assets in the amount of PhP 29,000 and unspent budget for postage PhP 9,346 and telephone, cable & internet PhP 2,846.
The project's actual expenses on personnel cost is 32.51%.
There were 2 advances liquidated beyong 5 workind days (Advances for PES at Zambales & Livelihood Comm Meeting).
Remarks (If no, please explain the causes and indicate the project interventions)
nd Reviewed by:
LINDO B. SALCEDO
