Executive Project Review Summary Presentation Template
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Project Review February 18, 2009
Privileged & Confidential
Table of Contents ● Section
1:
Executive Summary
● Section
● Section
2: 3: 4: 5: 6: 7:
Contract Summary Financial Summary Delivery Summary Project Milestone Schedule Headcount Indicator Technical Risks and Issues
● Section
8:
Risk Management Plan
● Section ● Section ● Section ● Section
Project Profile Project Project
code: name: Client name: Project class: Total person days: <85,390 (Consult)> <1,000 Subcontractor> Complexity factor: <30-35> Percent complete: <20 percent> Date of last audit: Delivery Director: Current contract value: Contract Breakdown:
SI (Office, IO) <$5M> Hardware < $1M> Software <$500K> Subcontractor <$100k> Expense Recovery <$50K> Outsourcing < $10K> Other <$5K>
Section 1: Executive Summary
High level description of the project.
Current Phase of the project is:
Key Activities currently in progress include:
.
The next major project milestone is …..
Section 2: Contract Summary
Contract type: XYZ> Contract status: Maximum liability: Performance Guarantees: guarantees, etc> Payment terms: Contract review:
Last Date Reviewed: Review Participants: Q&DO
.
Privileged & Confidential
Table of Contents ● Section
1:
Executive Summary
● Section
● Section
2: 3: 4: 5: 6: 7:
Contract Summary Financial Summary Delivery Summary Project Milestone Schedule Headcount Indicator Technical Risks and Issues
● Section
8:
Risk Management Plan
● Section ● Section ● Section ● Section
Project Profile Project Project
code:
Section 1: Executive Summary
High level description of the project.
Current Phase of the project is:
Key Activities currently in progress include:
.
The next major project milestone is …..
Section 2: Contract Summary
Contract type: XYZ> Contract status: Maximum liability: Performance Guarantees: guarantees, etc> Payment terms: Contract review:
Last Date Reviewed: Review Participants: Q&DO
√
√
Legal Executive Sales
√Delivery
DOT
Section 3: Financial Summary to
Net Revenue FY 97 (‘000)
14000 12000 10000 8000 6000 4000 2000 0
Original
-9 7
-9 7
-9 7
-9 7
-9 7
-9 7
n a J
r a M
y a M
l u J
p e S
v o N
.
Revised
Contribution Margin FY 97
Original
-
-
S p e 7 9
N v o 7 9
-9 7 l u J
M y a 7 9
-
.
rM a 7 9
J n a 7 9
9000 8000 7000 6000 5000 4000 3000 2000 1000 0
Revised
Dec-97
Nov-97
Oct-97
Sep-97
40% 20% 0% -20% -40% -60% -80%
Aug-97
Jul-97
Jun-97
May-97
Apr-97
Mar-97
Feb-97
Jan-97
Net Rate of Return
Original
.
Revised
Change
Order Status
Status of Change Request
Total Current Contract Value <$…..>
Original contract value <$…..>
Section 4: Delivery Summary
<Example: Project Planning, Tracking and Reporting are done using the Microsoft Project Tools. Earned Value Reporting method required by contract and implemented using the Project Management tool.>
<Example: Delivery Status: Through April 28, 1996 the project has a negative schedule variance of 417 days, or 41 schedule days.
<Example: Quality Plan: Documented and Accepted by Client.>
<Example: Project Review: Last Project Review was February 1996.>
<Explain how the following packages are used in your project> Project Planner Action Item Manager Workbench
Section 5: Project Milestone Schedule Actual vs Plan 1995
Contract Award System Design Review (SDR) Preliminary Design Review (PDR) Detailed Design Review (DDR)
1996
1997
1998
1999
9-Jan 7-Jul 15-Sep 26-Apr 16-Oct 18-Oct
Test Readiness Review (TRR) Beta Site End of Implementation
Baseline Data - Current Contract Current Schedule - June 28, 1996 Proposed Solution
9-Jan 30-Aug
30-Aug 9-Jan 30-Dec 9-Oct
30-Dec
Section 6: Headcount Indicator Headcount Distribution
150 125 100 75 50
Actual
Target
●
Aug Target Aug Actual = Variance =
●
Subcontractor Usage 18%
● ●
136 116 15%
Dec-96
Nov-96
Oct-96
Sep-96
Aug-96
Jul-96
Jun-96
May-96
Mar-96
0
Apr-96
25 Feb-96
< Example: Headcount targets reflect number of person months required to accomplish scheduled tasks to meet project milestones in baseline. Actuals reflect the number of persons on the project for each month.>
Jan-96
Section 7: Technical Risks
Risk: <Example: A COTS package is being evaluated as the Revised Solution to deliver the Business Application Software (BAS) for this project. Delivery and technical risks are unknown as the COTS fit analysis has, to date, concentrated on a high level evaluation of the functional capability of the product.>
Action: <Example: High level analysis has commenced to determine the delivery and technical (including cost) solution and risks.
Section 8: Risk Management Plan
Risk: <Example: The work performed to find an off-the-shelf application solution was not in the scope of the original contract; valued at approximately $4.5M. This work has now been completed.>
Action: <Example: Negotiate recovery of costs under the revised payment schedule. New processes have been put in place to maintain scope control.>
Risk:
<
>
Action: <
>
Thank you Privileged & Confidential
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