Dundas Central Home & School Association

DUNDAS CENTRAL HOME & SCHOOL ASSOCIATION ““TThhee BBeesstt ffoorr EEaacchh SSttuuddeenntt”” Agenda for Wednesday, October 7th, 2009: 7:00 pm – 8:30 pm Welcome & Introductions School Report

Barry Morlog

President’s Report Michelle Chin • Membership Dues to OFHSA • Review, revise & approve List of Events & Initiatives, Operating Budget for 2009-2010 (see attached) Treasurer’s Report Heidi Branton • Income – QSP bonus $600 • approve $775 for track and field shirts (request for gym program). These shirts would be also used for the cross country teams • $1000 for Food for Thought Program. • Large mesh bags for outdoor recess H&S Elections • President, Communications Secretary, Treasurer and more! (see attached)

H&S Events & Initiatives • Meet the Teacher BBQ – debrief – Denise Montgomery • QSP Magazine Fundraiser – update – Krista Darling • Food 4 Thought Committee – Mary Gillis • October Movie Night – Sara Dickinson, date? • Winter Clothes Closet – leader, date (first week of November?) • Active Recess – Louise Infurnari Any Other Business? Our Next Meeting: Tuesday, November 3rd, 7:00 - 8:30 pm Staff Room NOTES:

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Michelle Chin

Home & School Initiatives, School Year 2009-2010 - DRAFT Leader

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 32 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55

End Date

Expected Budget ( September 2008 - June 2009 )

Income to date

Expenses to date

Profit or (Expense)

Starting Bank Balance as of Sep 1, 2009 2009 Events: Meet the Teacher BBQ QSP Magazine Fundraiser Family Movie or Dance Night Winter Clothes Closet Remembrance Day @ Cenotaph Holiday Greens Fundraiser Holiday Baskets/ Food & Toy Drive

Complete for year?

Notes

2,000

MC KD SD

2009-Sep-24 2009-Oct-13 2009-Oct-15 2009-Nov-06 2009-Nov-11 2009-Dec-04 2009-Dec-12

500 4,500 500 (60) 800 900

2010 Events: Family Movie or Dance Night Book Swap Staff Appreciation Lunch Attend OFHSA AGM & Conference Plant Sale School Play End of Year Picnic & Fun Fair Grade 8 Grad Awards Grade 8 Grad Food

2009-Feb-14 2010-Mar-13 2010-Apr-22 2009-Apr-26 2010-May-06 2010-May-15 2010-Jun-18 2010-Jun-22 2010-Jun-22

500 (100) (100) (250) 1,500 (100) 500 (300) (300)

Ongoing: Administration - bank fees - OFSHA membership dues Hamilton District H&S/ OFHSA Rep Childcare at H&S meetings Food for Thought Active Recess Gifts - staff, etc. Grow for Green Heritage Committee Spirit Clothing The Club Scene Website Development

ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing ongoing

MC HHB HHB?

MC HHB MG LI MC MC/ JL HHB JR MC

School Wish List: 1/3 QSP profit to school 2009-Oct-31 - 6 folding tables - gym consumables 2009-Sep-30 - stage footlights (drama & assemblies) 2009-Sep-30 - library books 2009-Oct-31 - bully prevention 6-7-8 (curriculum enhancement - workshops, etc.) - technology

-

(100) -

(1,000) (500) 100 (500)

(1,500) (350) (2,000) (1,100) (500) (1,000)

40

-

-

Negative numbers are shown in (brackets) positive budget numbers are money makers

6-7-8 Poinsetta proceeds towards Gr. 8 Grad proceeds towards Food for Thought Program

book prize for class guessing # books swapped

$50 H&S award, $10 supplement on others

3% of Holland Park sales by DCPS supporters $1500 profit from 150th

-

Current Bank Balance: less Unfinished Budgeted Projects to year end: less Buffer to keep in account: Amount left to spend this year: Notes: Proposal by MC on October 4th, to be finalized for use as a planning tool.

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40 estimate only (1,000) 1,040

Net Profit

Notes

Net Expense

Greater Dundas Community

Parents

Students

Staff

School Community

Improve H&S

Infrastructure

Extracurricular

7-8

Enhance Learning

4-6

K-3 Curriculum

Amount

Date

Leader 2

Leader 1

# Years Undertaken

Wish List Dundas Central

WISHLIST for 2009-2010, Additional Items (updated wish list for 2009-2010 required) trip subsidies - ??? gym - score board? $$$? H&S purchased small scoreboard in 2007 gross motor play equipment for recess

x x

x

x x x

x x

x

discuss with Mr. Verschoor what is acceptable to HWDSB?

Support the School Wish List (see below for more items): - drama makeup / stage footlights - technology: tba - student/ staff curriculum enhancement - workshops, etc… - level school green - gym consumables

x x

x x

x x x

x x

x 2009-2010

x

x

x x x x

x

x

Wish List History: QSP profit - 1/3 to school 12 Folding Tables Forest of Reading Library Books Holiday Baskets for 11 Families in need 3 Computer Projectors (Science Room, Middle, Primary) Music Instruments - clarinets and flutes Grade 8 Graduation - Food & Awards

2008-2009 2008-2009 2008-2009 2008-2009 2008-2009 2008-2009 2008-2009

2 Smart Boards (no projectors) Bosch Power box (portable CD player) for gym Grade 8 Graduation Support library books

2007-2008 2007-2008 2007-2008 2007-2008

x x

x x

x x

x

x

x

clarinets Grade 8 Graduation Support gym office renovations kindergarten playground equipment library books portable speakers and footlights and sound system for the gym scoreboard, small

2006-2007 2006-2007 2006-2007 2006-2007 2006-2007 2006-2007 2006-2007

x x

x x

x x

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$1,500 x $700 $1,100 x x x x $1,100 $1,800 x x x x $1,700 x x x $900 x

x x x

x x

x

x x x

x

x x x

x

x

x x x x x x x x x x x x x x x x x x

one system per division

DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS DRAFT - SEPTEMBER 2009 Below are descriptions of the executive positions for the Home & School. Do consider yourself for a position, it is difficult to commit the time and energy, we all have such busy schedules these days. Or, become the leader of a single event or initiative. Without leaders, events and initiatives, our reason for being, cannot happen. The roles of President, Treasurer and Communications Secretary are the minimum necessary for the functioning of Home & School. The other roles are desirable but optional support roles to help ease the workload on the first three volunteers. The Exec for 2009-2010 will be determined at the October 2009 meeting. With the exception of President and Treasurer, roles could be shared or combined to fit. Also we need at least six (6) families to become members of the Ontario Federation of Home & School OFHSA. We require this to cover ourselves for liability at events and to bring our voice to the provincial level. It costs $15 for the year, and gives you an official voting voice on any of the major issues that may face us during the year. Families that contribute an extra $10 to make it $25 will receive a tax receipt. Duties of the President * Represents the Home & School. Keeps the interests of the school community first and foremost. * Provides leadership, insight and direction. * Calls and chairs monthly meetings and sets agenda. * Along with the Treasurer, prepares the annual budget. * After their term, the President is available to support the new President. Duties of the Vice-President * Assists, supports and fills in for the President, Exec and Leaders to the best of their ability. * Keeps up to speed with H& S and school issues and perhaps takes on a pet project where they see a need. Duties of the Past President * Available for consultation to ensure successful continuity of the Home & School. * Provides past experience and historical information relevant to present issues. Duties of the Treasurer * Works with the President in all financial matters of the Home & School. * Pays bills and records all income and expenditures. * Attends monthly meetings and provides a detailed financial status report with which the group can make good decisions.

File: H&S Exec Descriptions - Sep 2009.doc

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DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS DRAFT - SEPTEMBER 2009 Duties of the Communications Secretary * Attends and records minutes of the monthly meetings. * Compiles and distributes minutes in a timely fashion - electronically for distribution asap after the meeting. * Maintains the H&S area of the school bulletin board, posting hard copies of Meeting Notices, Agenda, Minutes, etc. * Keeps archives of all Home & School activity for the year. * Sends out reminders of meetings at least one week prior to the date, attaching previous meeting minutes and new agenda in pdf format ready for the Website Editor Duties of the Website Editor * keeps the H&S page on the school website up to date and relevant, including the posting of meeting minutes * this person must be approved by the school’s Webmaster Duties of the OFHSA Representative * Represents Dundas Central Home & School at a city wide and provincial level, by attending relevant meetings and activities. * Communicates back as necessary at monthly meetings, distributes OFHSA mailings and communiques to members. Duties of the Volunteer Coordinator * Assists the event leaders in finding student and parent volunteers for specific tasks. Duties of the Publicity Chair * Organizes publicity for the Home & School events (before and after) such as website, community listings (Dundas Star News, Cable 14 etc), signs, flyers – supports the leaders of events and committees. * Prepares Home & School submissions for the school monthly newsletters by the 20th of each month. * Updates calendar of events for website.

NON EXECUTIVE POSITIONS Duties of Event Leaders & Leaders of Ongoing Initiatives * Makes ideas happen! Takes an idea from initial concept to fruition, after approval from H&S and school. * Relies on the Volunteer Coordinator and Publicity Chair for assistance. * Chairs separate event meetings as required with interested volunteers. * Provides status reports at the monthly meetings.

File: H&S Exec Descriptions - Sep 2009.doc

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