December 15, 2008 Council Minutes
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REGULAR MEETING - MONDAY, DECEMBER 15, 2008 Minutes of a regular meeting held in the Rosthern Town Council Chambers on Monday, December 15, 2008 commencing at 7:00 p.m. Present
Mayor Councillors
Staff Call to Order Agenda 364.2008
Minutes 365.2008
Doug Knoll Dom Corbett Don Greve Dennis Helmuth Terry Hinz Ted Janzen Don Reimer Nicole LaChance, Town Administrator Colin Aebig, Outside Superintendent
The meeting was called to order by Mayor Knoll at 7:00 p.m. Reimer: That the agenda for the December 15, 2008 regular meeting be accepted as amended. CARRIED. Helmuth: That the minutes of the December 1, 2008 regular meeting be adopted. CARRIED.
RM Agreement – Recreation 366.2008 Janzen: That the Town enter into a three-year agreement with the RM of Rosthern No. 403 regarding annual financial contributions to the operating costs of the recreation facilities. CARRIED. November Payroll 367.2008 Helmuth: That the payroll for November in the amount of $26,244.64 be accepted. CARRIED. November Bank Reconciliation & Financial Statement 368.2008 Janzen: That Council accept the November bank reconciliation and financial statement as presented. CARRIED.
_____ _____ Regular Meeting Monday, December 15, 2008
Page 2 December List of Accounts 369.2008 Hinz: That Council approve the December list of accounts, cheque numbers 8588 to 8676 in the amount of $99,550.30. CARRIED. 2009 Salaries 370.2008 Greve: That the following increases to employee wages be accepted:
CARRIED. _____ _____ Regular Meeting Monday, December 15, 2008 Page 3
Transit Bus Heaters 371.2008 Janzen: That the Town replace two heaters in the transit bus at a cost of $400 each. CARRIED. 2009 Revaluation Workshop 372.2008 Hinz: That Pat Reimer and Nicole LaChance be authorized to attend an assessment revaluation workshop being held in Saskatoon on January 22, 2009 with associated expenses being paid by the municipality. CARRIED. Delegation
7:30 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp, all of Valley Action Abilities, entered the meeting.
2009 Well Rehabilitation 373.2008 Helmuth: That Colin Aebig be authorized to extend the well rehabilitation program on the remaining four wells using Hayter Drilling, with funds from the 2009 budget. CARRIED. Administration Reports 374.2008 Hinz: That the following administration reports be accepted as presented: a) Town Administrator=s Report b) Outside Superintendent=s Report CARRIED. 8:10 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp left the meeting. VAA Contract 375.2008 Greve: That the Valley Action waste contract be tabled until the January 19 regular Council meeting. CARRIED. Committee Reports 376.2008 Corbett: That the following committee reports be accepted as presented: a) Joint Fire Committee, December 9 b) Fire Hall, December 10 CARRIED. Traffic Bylaw Amendment 377.2008 Corbett: That the administrator draft an amendment to the traffic bylaw to add a stop sign facing east to 3rd Avenue at the high school rear exit. CARRIED. _____ _____ Regular Meeting Monday, December 15, 2008
Page 4 Vanthuyne Request 378.2008 Helmuth: That a meeting be set up with the RCMP, Rosthern High School, Town and concerned citizens on 3rd Street regarding traffic issues arising from the school parking lot located at 3rd Avenue and 3rd Street. CARRIED. Fuel Tender 379.2008
Reimer: That TR Petroleum be awarded the tender for the Town’s fuel requirements for 2009 and 2010. CARRIED.
Add Utility Bills to Taxes 380.2008 Reimer: That the following outstanding utility bills be added to the taxroll effective immediately: Roll # 633 614 388 444 514 576 651 768 578 183 607 394 534 453 754 714 118 099 107 760 098 698 344 571
Name Alexandrovich, Douglas Armstrong, Tim Bartel, Kevin Billay, Tyler Bloomfield, Sylvia Braun, Staci Britton, Harvey Britton, Jordan Chipurda, Amelia Cooley, Trent Dahl, Douglas Dehmke, Edward Deptuck, Peter Dobransky, Mary Doering, Terry Dyck, Darren Eberle, Lawrence Ebert, Doug Enns, Elmer Esperance, Albertine Fahl, Derek Gould, Rickey Green Brier Flowers Grismer, Emery
Regular Meeting Monday, December 15, 2008 Page 5
Total 413.32 209.43 133.54 96.08 122.03 183.48 96.16 359.84 121.30 252.10 261.98 60.40 121.74 133.62 207.06 70.38 876.47 248.59 277.24 85.00 219.51 556.97 157.16 244.58 (resolution cont’d . . .) _____ _____
Resolution #380.2008 continued 475 780 494 572 805 051 283 634 818 440 384 076 067 205 336 470 149 387 189 469 558 167 289 006 699 416 592 595 542 366 366 060 324 158 249 759 539 136
Grismer, Joseph Grismer, Joseph Hancock, Calvin Hanemaayer, Ken Harv’s Autobody Henschel, David Henschel, Glen Hodgson, Sheri Houle, Ted Janzen, Jay Klaassen, Ron Knoll, Brett Koslowski, Clayton Lapierre, Daniel Lapierre, Shannon MacKinnon, Debbie Matiiw, Richard Migneault, Heidi Morash, Shirley Neufeld, Greg Neufeld, Leslie Nichol, Bradley Nicolas, Reg Pelletier, Roger Perrin, Marcel Prima, Michael Rathgeber, Jeff Rempel, David Robin, Samantha Rosthern Bakery Rosthern Bakery Rudolph, Floyd Rudolph, Robert Seniuk, Robert Stigen, Todd Stuart, Josh Teichroeb, Janice Thomas, Felix
Regular Meeting Monday, December 15, 2008 Page 6
123.50 102.37 499.71 247.08 1,427.95 125.46 444.17 136.64 171.87 127.99 518.56 112.16 690.14 230.32 145.33 578.81 580.39 555.35 76.50 76.50 706.81 547.30 158.22 162.26 216.00 12.28 450.71 276.96 234.23 648.41 77.43 178.02 563.98 730.48 157.69 1,152.29 58.14 239.70 (resolution cont’d . . .) _____ _____
Resolution #380.2008 continued 155 636 045 380 058 570 172
Timmermans, Eugene Ukrainian Catholic Hall Valley Infrasonics Wall, Timothy Warkentin, David Weightman, Dave Weselowsky, Lance
76.50 76.50 2,104.95 170.39 564.18 211.38 33.74
Total
22,287.33
CARRIED. SUMA – Application for Judicial Review and Legal Representation 381.2008 Corbett: That in the matter of an application for judicial review submitted by the Canadian Union of Public Employees with respect to decisions made by the Municipal Employees’ Pension Plan, the Council of the Town of Rosthern hereby joins the Saskatchewan Urban Municipalities Association (SUMA) in providing a response to the application and further hereby appoints SUMA as its agent to retain and instruct legal counsel on behalf of this municipality exclusively on this matter. The municipality acknowledges that SUMA will not accept any liability on behalf of the municipality and the municipality saves harmless SUMA, any of its directors and agents with respect to any financial implication in this matter. The municipality further acknowledges that it will promptly remit to SUMA any assessment of cost related to providing collective representation on a prorated share, based on actual solicitor and court costs. CARRIED. Adjourn 382.2008
Hinz: That the meeting be adjourned at 9:00 p.m.
___________________________ ________________________________ Mayor Doug Knoll
CARRIED.
Town Administrator Nicole LaChance
Mayor Councillors
Staff Call to Order Agenda 364.2008
Minutes 365.2008
Doug Knoll Dom Corbett Don Greve Dennis Helmuth Terry Hinz Ted Janzen Don Reimer Nicole LaChance, Town Administrator Colin Aebig, Outside Superintendent
The meeting was called to order by Mayor Knoll at 7:00 p.m. Reimer: That the agenda for the December 15, 2008 regular meeting be accepted as amended. CARRIED. Helmuth: That the minutes of the December 1, 2008 regular meeting be adopted. CARRIED.
RM Agreement – Recreation 366.2008 Janzen: That the Town enter into a three-year agreement with the RM of Rosthern No. 403 regarding annual financial contributions to the operating costs of the recreation facilities. CARRIED. November Payroll 367.2008 Helmuth: That the payroll for November in the amount of $26,244.64 be accepted. CARRIED. November Bank Reconciliation & Financial Statement 368.2008 Janzen: That Council accept the November bank reconciliation and financial statement as presented. CARRIED.
_____ _____ Regular Meeting Monday, December 15, 2008
Page 2 December List of Accounts 369.2008 Hinz: That Council approve the December list of accounts, cheque numbers 8588 to 8676 in the amount of $99,550.30. CARRIED. 2009 Salaries 370.2008 Greve: That the following increases to employee wages be accepted:
CARRIED. _____ _____ Regular Meeting Monday, December 15, 2008 Page 3
Transit Bus Heaters 371.2008 Janzen: That the Town replace two heaters in the transit bus at a cost of $400 each. CARRIED. 2009 Revaluation Workshop 372.2008 Hinz: That Pat Reimer and Nicole LaChance be authorized to attend an assessment revaluation workshop being held in Saskatoon on January 22, 2009 with associated expenses being paid by the municipality. CARRIED. Delegation
7:30 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp, all of Valley Action Abilities, entered the meeting.
2009 Well Rehabilitation 373.2008 Helmuth: That Colin Aebig be authorized to extend the well rehabilitation program on the remaining four wells using Hayter Drilling, with funds from the 2009 budget. CARRIED. Administration Reports 374.2008 Hinz: That the following administration reports be accepted as presented: a) Town Administrator=s Report b) Outside Superintendent=s Report CARRIED. 8:10 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp left the meeting. VAA Contract 375.2008 Greve: That the Valley Action waste contract be tabled until the January 19 regular Council meeting. CARRIED. Committee Reports 376.2008 Corbett: That the following committee reports be accepted as presented: a) Joint Fire Committee, December 9 b) Fire Hall, December 10 CARRIED. Traffic Bylaw Amendment 377.2008 Corbett: That the administrator draft an amendment to the traffic bylaw to add a stop sign facing east to 3rd Avenue at the high school rear exit. CARRIED. _____ _____ Regular Meeting Monday, December 15, 2008
Page 4 Vanthuyne Request 378.2008 Helmuth: That a meeting be set up with the RCMP, Rosthern High School, Town and concerned citizens on 3rd Street regarding traffic issues arising from the school parking lot located at 3rd Avenue and 3rd Street. CARRIED. Fuel Tender 379.2008
Reimer: That TR Petroleum be awarded the tender for the Town’s fuel requirements for 2009 and 2010. CARRIED.
Add Utility Bills to Taxes 380.2008 Reimer: That the following outstanding utility bills be added to the taxroll effective immediately: Roll # 633 614 388 444 514 576 651 768 578 183 607 394 534 453 754 714 118 099 107 760 098 698 344 571
Name Alexandrovich, Douglas Armstrong, Tim Bartel, Kevin Billay, Tyler Bloomfield, Sylvia Braun, Staci Britton, Harvey Britton, Jordan Chipurda, Amelia Cooley, Trent Dahl, Douglas Dehmke, Edward Deptuck, Peter Dobransky, Mary Doering, Terry Dyck, Darren Eberle, Lawrence Ebert, Doug Enns, Elmer Esperance, Albertine Fahl, Derek Gould, Rickey Green Brier Flowers Grismer, Emery
Regular Meeting Monday, December 15, 2008 Page 5
Total 413.32 209.43 133.54 96.08 122.03 183.48 96.16 359.84 121.30 252.10 261.98 60.40 121.74 133.62 207.06 70.38 876.47 248.59 277.24 85.00 219.51 556.97 157.16 244.58 (resolution cont’d . . .) _____ _____
Resolution #380.2008 continued 475 780 494 572 805 051 283 634 818 440 384 076 067 205 336 470 149 387 189 469 558 167 289 006 699 416 592 595 542 366 366 060 324 158 249 759 539 136
Grismer, Joseph Grismer, Joseph Hancock, Calvin Hanemaayer, Ken Harv’s Autobody Henschel, David Henschel, Glen Hodgson, Sheri Houle, Ted Janzen, Jay Klaassen, Ron Knoll, Brett Koslowski, Clayton Lapierre, Daniel Lapierre, Shannon MacKinnon, Debbie Matiiw, Richard Migneault, Heidi Morash, Shirley Neufeld, Greg Neufeld, Leslie Nichol, Bradley Nicolas, Reg Pelletier, Roger Perrin, Marcel Prima, Michael Rathgeber, Jeff Rempel, David Robin, Samantha Rosthern Bakery Rosthern Bakery Rudolph, Floyd Rudolph, Robert Seniuk, Robert Stigen, Todd Stuart, Josh Teichroeb, Janice Thomas, Felix
Regular Meeting Monday, December 15, 2008 Page 6
123.50 102.37 499.71 247.08 1,427.95 125.46 444.17 136.64 171.87 127.99 518.56 112.16 690.14 230.32 145.33 578.81 580.39 555.35 76.50 76.50 706.81 547.30 158.22 162.26 216.00 12.28 450.71 276.96 234.23 648.41 77.43 178.02 563.98 730.48 157.69 1,152.29 58.14 239.70 (resolution cont’d . . .) _____ _____
Resolution #380.2008 continued 155 636 045 380 058 570 172
Timmermans, Eugene Ukrainian Catholic Hall Valley Infrasonics Wall, Timothy Warkentin, David Weightman, Dave Weselowsky, Lance
76.50 76.50 2,104.95 170.39 564.18 211.38 33.74
Total
22,287.33
CARRIED. SUMA – Application for Judicial Review and Legal Representation 381.2008 Corbett: That in the matter of an application for judicial review submitted by the Canadian Union of Public Employees with respect to decisions made by the Municipal Employees’ Pension Plan, the Council of the Town of Rosthern hereby joins the Saskatchewan Urban Municipalities Association (SUMA) in providing a response to the application and further hereby appoints SUMA as its agent to retain and instruct legal counsel on behalf of this municipality exclusively on this matter. The municipality acknowledges that SUMA will not accept any liability on behalf of the municipality and the municipality saves harmless SUMA, any of its directors and agents with respect to any financial implication in this matter. The municipality further acknowledges that it will promptly remit to SUMA any assessment of cost related to providing collective representation on a prorated share, based on actual solicitor and court costs. CARRIED. Adjourn 382.2008
Hinz: That the meeting be adjourned at 9:00 p.m.
___________________________ ________________________________ Mayor Doug Knoll
CARRIED.
Town Administrator Nicole LaChance
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