Coopers Burg Minutes

COOPERSBURG BOROUGH COUNCIL Regular Meeting Minutes October 14, 2008 The meeting of the Coopersburg Borough Council was held on Tuesday, October 14, 2008, in Council Chambers at Borough Hall. The meeting was called to order by Council President Balascak at 7:14 P.M. The Pledge of Allegiance was recited. Roll call was taken by Manager Kresge. Also present were Mayor Mack, Councilwoman Bell, Councilman Greenland, Councilman Hovis, Councilman Nalichowski, Councilman Novak, Engineer Santilli, and Solicitor Gittinger. Councilman Pummer and Mr. Snyder were absent. Councilman Balascak stated that there was an executive session in reference to litigation. PUBLIC COMMENT DONOVAN’S CORNER

Attorney Plunket was present to speak to Council in reference to Donovan’s Corner project and asked for support from Borough Council for a Zoning Hearing Board (ZHB) variance coming up in November 2008 for relief from parking. Councilman Balascak stated that he is in favor of the improvements that are being made to this project. Councilman Novak stated that the ZHB is an independent body and that Council’s support should not impact the ZHB’s decision.

GRANT MONEY

Mr. Hobaugh, McCullough Consulting Group, was present to speak to Council in reference to grant money available for sanitary sewer projects.

CBRP

Mark McCormick, Coopersburg Business Revitalization Program (CBRP), was present to speak with Council to give a program update for the past year and the next year. Councilman Novak expressed concern that it appeared that the CBRP was applying for a grant to place trees on Borough property without consulting Council or the park committee. Manager Kresge asked who would be responsible for the ongoing maintenance of the trees. Councilman Balascak suggested that the CBRP contact the park committee to receive their input. MEETING MINUTES

9/9/08 & 9/23/08 MINUTES

Motion was made by Councilman Novak to approve the September 9, 2008, Minutes as amended and the September 23, 2008 Minutes. The motion was seconded by Councilman Hovis. Motion passed by all voting aye 6-0. BUDGET/FINANCE

MONTHLY REPORTS

Motion was made by Councilman Hovis to accept the Profit and Loss Budget, the Check Detail and Balance Sheets for September 2008 as presented in the packets. The motion was seconded by Councilman Novak. Motion passed by all voting aye 6-0. Councilman Hovis stated that the Solicitor and Engineer Fee reports would be ready for the next meeting.

FINANCIAL REQUEST

Councilman Hovis stated that financial request from the Lehigh Valley Coalition of Affordable Housing would be taken to committee then presented to Council. Councilman Novak suggested that the matter be folded into the review process for the 2009 Budget.

Coopersburg Borough Council Minutes: October 14, 2008

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HEALTH/SANITATION/WATER I&I

Manger Kresge reported for Mr. Snyder that Mr. Rehab televised and took measurements along the grant area. Engineer Santilli stated that Mr. Rehab had stated that they would be here the week th of October 20 , but will notify the Borough with a start date.

WATER SYSTEM

Manager Kresge reported for Mr. Snyder that they have begun working on the water project for the Route 309 Widening Project.

HEALTH INSPECTION

Report was on file.

POOL ISSUE

Councilwoman Bell asked Mr. Lilly about the pool issue at 336 S. Main Street. Mr. Lilly stated that he has notified the property owners. Council thought that this issue should be handled under Property Maintenance Code. Manager Kresge will notify the Zoning Officer to investigate this matter.

H/S/W COMMITTEE

Councilman Balascak stated that Health/Sanitation/Water committee had a meeting and some issues will be reevaluated in the next meeting, including the sales constraints of the Equivalent Dwelling Units (EDUs) and offering our remaining EDUs for sale. Other issues that were discussed were to have Mr. Erdman contact DEP in reference to the requirements for the Borough for Flow Equalization Ordinance. Keystone Consulting Engineering is completing a review of the Upper Saucon Township Treatment Plant Data forwarded by Karl Schreiter and will make a recommendation to Council. Keystone Consulting Engineering is working with Dawn on the MS4 Report to DEP. Councilman Novak raised a question in the calculation of an EDU amount. Council had been previously told it was a fixed amount for the Borough, but is now being told that it depends on the historical usage of the property that would buy an EDU. He requested clarification from Engineer Santilli, as the information is inconsistent. The issue will be addressed with Engineer Erdman. HIGHWAY

2ND ST

Mr. Nace reported that the pipe and inlets are installed along 2nd Street. He is holding back on the blacktop right now because of pending curb work at the end of the week. His department has also been helping on the water line relocation along Route 309.

LEAF & BRUSH PICKUP

Councilman Balascak requested that Mr. Nace meet with the Manager on Wednesday to set the leaf and brush pickup dates. Councilman Novak reminded Council that, last year, the department requested that the brush be put on the curb by 7 A.M. on the final day, giving the workers time to pick up the final piles.

LIQUID FUELS ALLOCATION

A letter was received by Commonwealth of Pennsylvania Department of Transportation dated September 2008 in reference to our Liquid Fuels Allocation for 2009 which will be approximately $53,914.09. LAND DEVELOPMENT AND SUBDIVISION

PINEBROOK COLLEGE

Motion was made by Councilman Hovis to approve Resolution 2008-09 for the Pinebrook Planning Module to be sent to DEP, based on the engineer’s recommendation with the correction of the spelling of Coopersburg. The motion was seconded by Councilwoman Bell. Motion passed by all voting aye 6-0.

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BAMBERGER LETTER

A letter was received by Tom & Betty Bamberger in reference to safety concerns about a neighbor’s overgrown shrubbery. This issue is being referred to the Zoning Officer. Motion was made by Councilman Hovis to authorize Keystone Consulting Engineers to survey the Horse Alley from Thomas Street to Elbow Alley so the homeowner can properly trim the shrubbery. The motion was seconded by Councilwoman Bell. Motion passed by all voting aye 6-0.

ZHB PAYMENT

Council discussed the compensation that the Zoning Hearing Board receives per hearing. Council decided that the ZHB would be compensated $25 per hearing, instead of $25 per meeting. POLICE

POLICE REPORT

Mayor Mack stated that the monthly report was in Council’s meeting packet. Chief Trexler stated that the Police Committee has started working on the 2009 Budget. A meeting was held with Officer Leindecker in reference to retiring Sergeant Grimm (K-9) at the end of this year for medical reasons, and discontinuing the K-9 program. EMERGENCY SERVICES/COMMUNITY PLANNING

FIRE COMPANY

The monthly Fire Company report is in Council’s packets.

EMS

The monthly EMS report is in Council’s packet.

EMA

The Emergency Management Services report was in Council’s packets. Motion was made by Councilman Nalichowski to appoint Mike Zweifel Jr. and Mike Zweifel Sr. as deputy directors. The motion was seconded by Councilman Hovis. Motion passed by all voting aye 6-0.

COG

Councilman Nalichowski attended the Lehigh County Congress of Governments meeting and spoke in reference to cluster housing and transportation.

MECAB

Motion was made Councilman Nalichowski to approve payment of the Mid-Eastern Counties Association of Boroughs dues in the amount of $50. The motion was seconded by Councilman Hovis. Motion passed by all voting aye 6-0. PROPERTY & HOUSE/ADMINISTRATION

2009 FUEL OIL

This item is being removed from the agenda. Councilman Hovis will be checking with Apgar Oil for the cleaning of our furnace. Motion was made by Councilman Novak to approve the purchase of 5 programmable thermostats for Borough Hall. The motion was seconded by Councilman Hovis. Motion passed by all voting aye 6-0. Councilman Greenland will look into putting stainless steel plates on the bottom of the doors.

MANAGER POSITION

The details of the manager’s employment offer is still in committee. BOROUGH MANAGER/SOLICITOR/ENGINEER

MANAGER

Manager Kresge spoke on the status on the PIB Loan for the Route 309 Project.

SOLICITOR

Solicitor Gittinger reported that the sewer moratorium is still in place.

ENGINEER

Mr. Santilli stated that the CAP Plan for September will be mailed tomorrow. Coopersburg Borough Council Minutes: October 14, 2008

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PENNDOT REIMB

Engineer Santilli reported that the $32,000 for work on the Route 209 Widening Project should be reimbursed by PennDOT to the Borough in 30 to 60 days. The committee will review the sewer treatment plant cost. BOROUGH COUNCIL COMMENTS Lehigh County will be running another Citizens Police Program. The Municipal Authority may move their meeting place or date for the scheduled Nov 4, 2008, meeting. Councilman Hovis stated that McGrath pulled out of the Locust Valley Project. OLD BUSINESS

INTERMUNICIPAL AGREEMENT

Councilman Balascak stated to take this item off the agenda until the Municipal Authority wants to enter into an agreement.

UST SEWER TREATMENT INVOICE

This item was discussed earlier.

EDUs

Councilman Balascak stated that this will be discussed in the next committee meeting.

LUTRON TURN LANE

This item is on hold at this point.

CAP

Motion was made by Councilman Hovis to amend the Corrective Action Plan, as recommended by the Engineer. The motion was seconded by Councilman Novak. Motion passed by all voting aye 6-0. OTHER

ADJOURNMENT

Councilman Hovis made a motion to adjourn the meeting. The motion was seconded by Councilwoman Bell. Motion passed by all voting aye 6-0. The meeting was adjourned at 9:55 P.M.

____________________________ Dennis M. Balascak Council President

___________________________ Dawn Kresge Borough Secretary

___________ Date

Coopersburg Borough Council Minutes: October 14, 2008

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