Business Letter Examples.docx

1) Write a letter to M/s Laxmi Stationary Mart, Chawri Bazar Delhi asking them to send their rates and terms of supply of stationary items. You are R. K. Mittal, Office Superintendent, Bundelkhand Public School, Jhansi. (REQUEST FOR QUOTATION) Bundelkand Public School Jhansi 2 June 2019 The Manager M/s Laxmi Stationary Mart Chawri Bazar Delhi Subject : Inviting Rates and Terms of Supply Dear Sir This is to bring to your notice that on behalf of Bundelkand Public School we would like to place a bulk order for the supply of stationary items for our school office and the administrative block for the session 2016-2017. We have selected a few leading stationers for the purpose of supply of these items. We have included your prestigious firm in the list, keeping in view the goodwill it enjoys in the stationery market. Kindly quote your discount rates if any which will also help get due weight and consideration. We need the following items with their brands and number of items required. Sl.No Particulars Brand Numbers 1 Pencils HB Natraj 20 Dozens 2 Pencils HH Natraj 30 Dozens 3 Type Paper Star 20 Reams 4 Cyclostyling Paper Star 20 Reams 5 Computer Paper Star 40 Reams 6 Carbon Ribbons Kores 40 Packets 7 Carbon Paper Kores 20 Packets Let us remind you once again that maximum discounts and the suitable terms of supply will be expected. Please let us know whether it will be possible for you to supply us the above items before 20th June. Kindly let us know the maximum time which you will require to supply us these items. Yours sincerely Signature R.K.Mittal

Office Superintendent

2) You are Priya Khanna, librarian of your school, Aligarh. You have been asked to place an order for some books for the school library. Write a letter to the Sales Manager, Light House, Main Road, Noida, placing an order for the books that you need.(ORDER LETTER) Army School ,Aligarh 20th May‘2019 The Sales Manager Light House Main Road Noida Subject: Placing an order for books Dear Sir, This is with reference to your quotation dated 05th June 2016. We are pleased inform you that our management has decided to place an order with your firm. We want to place a bulk order to you for the supply of books to our school library. We shall not settle for less than 20 % discount on the purchase of the books. Besides, we hope to get another 5 % special discount that is usually granted to the institutional buyers. It goes without saying that you will have to bear the mail and other expenses involved in the dispatch and delivery of books. The list of books with their particulars is attached here with S.No. Book’s Name Author Quantity 1. Macbeth William Shakespeare 2 2. The Suitable Boy Vikram Seth 2 3. Pride and Prejudice Jane Austen 2 4. Wings of Fire APJ Kalam 2 5. History of Modern India Sumit Sarkar 2 The payment will be made by cheque on receipt of the goods. Kindly ensure that the order reaches us within a week. Thanking you Yours faithfully Sd/ Priya Khanna Librarian,

Army School

3) Letter of Reply The Sales Manager Light House Main Road Noida 23 May 2019 The Manager Army School 326 / H - Raman Nair Street Aligarh Sub: Reply Letter Dear Sir, We are very thankful to you for your kind order for books dated June 20th and have pleasure in informing you that the books of your order are being sent to you. We have allowed all reasonable concessions and commissions asked for. A copy of the invoice is enclosed herein for your prior information. We would request you to arrange for payment at the earliest possible. We are assuring you of our best co-operation. Yours Faithfully, sd/ Vasu Sales Manager

4) COMPLAINT LETTER (Your Address) (Your City, State, Zip Code) (Date) (Name of Contact Person, if available) (Title, if available) (Company Name) (Consumer Complaint Division, if you have no contact person)

(Street Address) (City, State, Zip Code) Dear (Contact Person) Re: (account number, if applicable) On (date), I (bought, leased, rented, or had repaired) a (name of the product with serial number Χ include date and or model number or service performed) at (location, date, and other important details of the place of purchase transaction). Unfortunately, your product (or service) has not performed well (or the service was inadequate) Χ give history because (state the problem). I am disappointed because (explain the problem: for example, the product does not work properly, the service was not performed correctly, I was billed the wrong amount, something was not disclosed clearly or was misrepresented, etc.). To resolve the problem, I would appreciate your (state the specific action you want--money back, charge card credit, repair, exchange, etc.) Enclosed are copies (do not send originals) of my Χ enclose copies of records (include receipts, guarantees, warranties, canceled checks, contracts, model and serial documents numbers, and any other documents). I look forward to your reply and a resolution to my problem and will wait until (set a time Χ state how you limit) before seeking help from the Better Business Bureau and/or filing a complaint with the can be reached Attorney General=s Office. Please contact me at the above address or by phone at (home and/or office numbers with area codes). Sincerely, (your name) Enclosure(s) cc: (reference to whom you are sending a copy of this letter, if anyone)

CIRCULAR COMPANY DETAILS

Circular Number: Date:

We would like to inform all the employees of Sales Department to be present in the Conference Room on January 21st, 2019 for the monthly closure meeting. The meeting will begin sharp at 11 a.m. and will last for half an hour. Therefore, you are requested to be present at the Conference Room ten minutes before the meeting starts. The purpose of the meeting will be to discuss about the progress in sales in January 2019. All the employees are requested to bring along the concern documents, data and analysis sheets for the meeting. It would be appreciated if the department can produce all the information in a concise slideshow which will save the time and will empower the discussion. We look forward to have all the related members of sales team at the meeting so that we can further improvise on our sales based on the outputs of this meeting. In case, someone is unable to attend the meeting, you are requested to have your representative attend it on your behalf. Regards, Sam Michael Marketing Manager, AVM Technologies

Team Building Meeting Invitation Template Date: 29.01.19 Dear Team Members, This is to inform you that the Marketing Department is organizing a Team Building Meeting for all our staff members on 2nd July, 2018 at Meeting Audi- I from 11 a.m. till 7 p.m. In order to grow in our career, it is extremely important that we grow together and that can only happen if we work as a team so that our skills and talents synergize to bring better results. That’s the reason our department keeps organizing various team building activities from time to time. At this event, we have organized a meeting in which all team members will be asked to share their experiences as the team member. They can also come up with suggestions or share reasons which restrict them from delivering the performance

they expect to. There will also be a few team building indoor games along with a lunch sponsored by the Company. We look forward to your presence at this team building event which is been organized for helping each one of us grow. In case you think you will not be able to attend this meeting, kindly inform the same to Ms. Geeta Gupta at 98989-12345. Best Regards, Anjali Sharma Marketing Manager Fullerton Technology Ltd. Mechanical Engineer Cover Letter Sample Dear Mr./Ms. [...]: Please accept this letter and the accompanying resume as an expression of my interest in a position with your organization. As my resume indicates, in June 2006, I expect to receive a Bachelor of Science degree in mechanical engineering from California Polytechnic State University. I would then like to begin employment with an organization in which my effective performance will be met with recognition and growth. I have acquired a sound overall knowledge of leading edge engineering principles, tools, and practices, with emphasis on designing, building and testing of mechanical systems. I am proficient in the use of various automated solutions including current releases of AutoCAD and Solid Works. I have applied classroom learning to innovative and successful projects in which I served as sole or principal designer. Additionally, I have been a responsible leader in a family owned small business. My personal attributes include leadership and sound judgment as well as creativity, analytical and troubleshooting skills. I interact productively with people from diverse backgrounds. I have a career history of achieving employment goals. I have a history of quality work carried to timely completion. I am certain I could make significant contributions to your organization, and I would welcome the opportunity to meet with you to discuss how my education and abilities might best be employed by your organization. Thank you for your consideration. I look forward to your response. Sincerely, Mark Gunlogson Encl: Resume

CIVIL ENGINEERING COVER LETTER FORMAT Dear Mrs. Delfin, I am writing this letter to response your advertisement published in JobStreet.com. I would like to apply as a CivilEngineer and I am very interested to occupy this job. I am a fresh graduate of Bachelor of Science in Civil Engineering, Bohol Island State University. I had some practical experiences during my college as part of our curriculum in our school. I have acquainted myself with a range of skills that would allow me to blend with your corporation. My internship also provided me some experience on different civil engineering works. From your advertisement, I can see that you are looking for candidates who have excellent skills that are relevant to civil engineers. I have a thorough knowledge of the processes of construction in ground engineering projects, water systems and also excellent interpersonal and communication skills. My organizational and multitasking abilities are advanced. Together with the cover letter, I attach herewith my resume for your full consideration. I appreciate your time reviewing my application, and it will be a pleasure for me to attend an interview with you at your convenient time

COMPUTER SCIENCE ENGINEERING COVER LETTER FORMAT

Dear Ms. Hopkins: I found your posting on Monster for a network administrator and knew I wanted to apply immediately. ABC Corporation’s reputation for responsive service and proactive support differentiates your company from the rest, and I would like to be part of your dynamic team. Since graduating from XYZ College with a BS in computer science, I have worked for three years as a network administrator for DEF Company. In this role, I am valued as a solutionsfocused manager of networks, IT systems, user support functions and technology projects. I have experience in all areas covered in your job ad, including:      

Network and Server Design and Administration LAN, WAN, VPN, SAN and VoIP Infrastructure Network Analysis and Optimization System Security, Disaster Recovery and Business Continuity Plans Cloud Computing and Data Storage Enterprise System and Software Implementations Known as a keen technical trouble-shooter, I am dedicated to providing cost-effective and expedient solutions optimizing network stability and security; improving performance of systems and equipment; and resolving issues such as network crashes, system slowdowns and virus outbreaks.

At DEF Company, I provide world-class service technical support in an enterprise environment, and I am confident I would quickly become a productive network administrator at ABC Corporation. If you agree, please call me at (555) 555-5555 to set up an interview. I look forward to your response. Sincerely, Barbara Holt Enclosure: Résumé