Budget Cuts

r

p Yh

IOWA

IP2

CITY

u v oR 2009

Date

May 21

To

City

Council

From

Dale

Helling

Re

Budget Priorities Adjustments

Interim

You will find attached two

City Manager

separate

that have been identified

measures

OF

CITY

The first

documents

part

as

of

provides

2 and 4

1

a

staff from all

by

operations

budget

fund I

budget

reduction

reduction exercise

presented these in a organization loosely prioritized order based on my perception However those that are closely positioned should not be regarded as significantly higher or lower in priority Further I suspect that there will be disagreement with some of my priorities undertaken

funded from the

list of

a

general

of needs

priority

achieved These are not

recommendations and

are

in

identify functions funding discretion In presenting these collective

possible

to make

willingness

reductions

The second document is

a

assumptions regarding your individual or given area Certainly there may be other

in any

that you may wish to raise for consideration

list of identified revenues These are

the reduction measures also and intent other possible revenue considerations as

be

order

I make no

reductions

or revenue sources

over

might

My purpose is which Council has some

particular

no

and services that are not mandated and

to

the entire

list are some areas where further reductions

Also included at the end of the

specific

have

across

loosely prioritized

as well

in the same

presented

and with additional

manner

suggestions

for

Department directors will be present at your meeting on May 26th to answer your questions and provide clarification as needed They can also address how citizens might find substitute or alternative services that would result from

some

of the service reductions

My Recommendation Each

of

the

If you above those lines

XXXXXX

suggest

subtotal line stating to approve the reduction measures

documents

that you

were on

use

For the purpose of

includes

each

this

list

as a

making

my

Above

a

the

well

Recommended

as

the

revenue sources

needed for FY10 would be satisfied

adjustments starting point for your priorities

recommendations

as

May

I

discussion

Ihave made the

following assumptions

Maintain General Fund Balance at 25

Emergency Levy

not increased

Residential Rollback will remain

27th payday the

general

unchanged

in FY12 will be funded from the General Fund Balance

4 1

million is the cost to

fund

Johnson Co

Emergency

Communications Center transfers to

County levy

Jan

1 2010

May 21

Page

2009

2

Salary Wage

1 increases for FY10 at 3

or

as

recently negotiated

Health Insurance cost increases of 7 for FY10 and 5 for FY11 Dental Insurance cost increases of 5 for FY10 and 5 for FY11 Fire Pension Fund Police

Public

Employees

MFPRSI

Retirement

at 17 for

System IPERS

FY10

25 for

FY11

near

45

by

contributions continue increases

FY13

beyond

or

14

FY11

The total for all reduction measures and revenue sources on the priority lists not including those listed under the other possible categories is approximately 876 000 If all these were in additional revenues or and reductions would still be to be approved approximately 125 000 the projected deficits in the FY11 budget achieve the million needed to correct to 1 necessary and beyond If that is done only with reductions it could involve the loss of two to four additional positions Those positions would come from across all general funded operations conceivably

Recreation Planning Community Development Public Works including Finance Parks and Administrative Offices Further Police Fire Services Attorney Housing Inspection City

250 and 000 000 000 budget adjustments do not include funding for Fire 1 and 750 in service reductions staffing operations That will require another 000

the

revenue

or a

Station 4 additional

combination thereof

believe that there are viable options presented that will allow us to defer most or all reduction in force considerations until the FY11 budget Thus I think it is premature to suggest what or specific positions would be involved You may favor other possible reduction measures and On the revenue sources that would allow us to lessen or even avoid staff reductions altogether other hand if some of the reductions presented are not acceptable additional staff reductions would be necessary These decisions will be finalized as part of the FY11 budget process that I

begins

in a few months

of considering hope Council will begin FY11 and beyond discussion now at least to the point possible new revenues as well as areas where you would not wish to make further reductions for FY11 especially in the area of staffing I would also like you to affirm or change any of the assumptions we have made in formulating these recommendations My goal is to receive as much guidance from you as possible to assist me in putting the budget together in the Fall I

Finally please

note that the

signed

know

revenue

include the gas and by the Iowa legislature

options presented

remains in the

bill if you have any questions Also remember that your 30 at 3 6 0 PM rather than at 5

Please contact will

new

option that is included in the standings bill passed by your meeting on May 26th whether or not that provision

electric franchise fee We should

possible

begin

me

meeting

on

Tuesday

REDUCTIONS Dept

Reduction

IS H

Reduce ref material Reduce maintenance Reduce misc

PCD

Reduce

FY10

FY11

books

500 2

500 2

supplies

783 2

783 2

915 2

915 2

646 3

646 3

500 5

500 5

334 1

334 1

208 2

208 2

210 12

210 12

000 18

000 18

000 5

000 5

311 8

311 8

847 1

847 1

supplies

Bldg Repairs Property

to

be sold

Sen Ctr

Discontinue The Post

Plant Care stop staff takes

weekly

over

Refuse Collec 1

dumpster

recycling City

Attn

Charge Tort

Fire

Reduce

Remove

w cardboard

replace

unit

60 of research tools to

training

new

travel

by

20

uniforms

Discontinue to

Hauling

Levy

Limit

Library

service

transit subsidy parking

patrons except

summer

reading

program

Change

vendor

re

on product add

to

library catalogue

Personnel

Reduce adult s materials children

301 19

301 19

Program Reductions winter reading etc

618 4

618 4

300 2

300 2

500 2

500 2

Fri Nite Film

Discontinue

employee

Discontinue

monthly

letter

newsletter

wellness

news

Library

Reduce newsletter from four

a

year

082 11

082 11

208 18

208 18

to two

PCD

Discontinue Public Art program op costs 5458 and 15 position to

CDBG

750 12 Above Recommended

263 124

Parks Rec

Close Scanlon gym Mercer pool At 8 00 PM instead of 9 00 PM

137 19

137 19

Police

Eliminate

352 27

800 65

000 58

000 58

337 12

337 12

000 5

000 5

089 246

284537

ment

Fire Parks Rec

Human Rts

one

expected

Eliminate

CSO in

position retire

January

2010

Inspector position Capt

No pressure

washing

of C Plaza

Discontinue ads in DI C re P

Gazette and housing discrimination

FY11

Library

Reduce

Beyond

temp staff esp hourly

301 19

librarians

Programming Printing reduce programs printed materials publicity esp Summer Reading Program Reduce collection maintenance cut book reduce disc

routine

repair Replace circulating equipment Parks Rec

Reduce

mowing along Hwy

6 to once month in

852 13

750 16 736 5

Forestry

540 8

eliminate ads in Gazette

000 2

plant care

Reduce contracted services in

Advertising

binding

Do not

parks

Reduce contracted

Sen Ctr

cleaning

235 9

Purchases for resale Center

promotional

items

2000

City Clerk

No

Rec

IS H

End free program

one

200 2

quarter

events

roller skating carnival playgrounds etc Reduce

equipment

Reduce misc

Fire

Further reduce

Personnel

Reduce

by

500 4

for microfilm conversion

transcriptionist by

Reduce

Parks

employee

temp

rental

winter

200 26

978 1

Building Div

2915

supplies Building Div total of 30K

travel to training

000 12

community service blood drives United Way work etc limit response to surveys

2 FTE not monitor

000 12

limited coord of projects

campaign

bike

to

etc OR

Reduce

by

5 FTE also outsource Flex

program to outside admin limit other 000 20 employee benefit service Sr Center

Reduce

Program

publications

a

year to

three

Consultant Services discontinue

PCD

Reduce payment to ICAD Reduce payment

Police

900 3

Guide from four

to

by

ee

000 5

5 5

500 2

in Records Div

000 8

Englert by

Eliminate work study

2000

setting goal

800 65

Eliminate second CSO

Doc Serv

Reduce

Accounting

Charge

Supv

back

reporting

time to half

special

to user

reassign

to ITS

financial report prep

223 44

17897

grant

divisions

527 288

TOTAL

064 573

OTHER POSSIBLE REDUCTIONS

Full

or

Partial 000 15

Discontinue P NGrants I Discontinue direct

Discontinue Deer

payment to

Management

000 unallocated Development Total 100 unless allocated to City of Literature

to

Event

4th

Agencies Total general Funding Total general

Visit Bureau

Eliminate School

in

10 and

fund allocation for FY10 is

fund allocation for FY10 is

11

000 100

268 282 162 85 000 25

of July Fireworks

Conv

000 55

program

Economic

Aid

000 20

ECICOG

25 of Hotel Motel Tax

Crossing

Guard

Program

000 181

422 63

REVENUES Annual Revenue

Dept

Revenue Source

IS H

Portion of Director s

the

000 25

from

674 24

to

salary charged

Housing Authority

chargebacks

P Works

Increase

Engineering

75 5 to 28 25

Sr Center

Raise at

I

membership year 0

to CIP

fee

by 5 low

Library

Increased fine

Airport

Land Lease

S Gilbert St

Revenue

Increase NSF

charge

15

to

revenue

projects

late

on

income stays

returns

etc

000 15 600 3

parcel

utility

200 5

bills from

300 3

25

Accounting

Card Rebate program P

Purchasing split w

000 5

Purchasing

Card Rebate program P

Accounting split w

000 5

IS H

New admin fee for

similar

to

weed

complaint inspections ice abatement snow

P Works

New 50 non refundable admin fee for

Engineering

excavation

excepted

permits 16 000

due

to

franchise

000 25

fee 000 25

if MidAm

fee Above Recommended

Fire

Charge

residents for vehicle fire response non

774 136

500 2

Residential Structure Fire Fee

000 25

EMS Medical Service Fee

000 35

Commercial Fire

Inspection

Fee

000 30

Parks

Rec

68669

Increase fees

12 622 808 6 388 14 500 14

Cemetery

City

Park rides

Park Shelter rental Field rental

Sports

Fees for space

free

Personnel

to

now

provided 351 20

affiliate groups Total

68669

New 2 admin fee to retirees for health

monthly

000 5

dental benefits

943 302

OTHER POSSIBLE REVENUES

City

Attn

Chargeback to Housing Authority special services

677 20

for

280 15

Chargeback to Community Development for special services

Parking

1 of each Public

parking fine Safety or Police

Gen Fund

Sewer free Water

Gen Fund

Franchise Fees Gas 1

on

First 1

Elec

to

of 10

general

000 490

or more

fund

to

unk

000 120

users

Electric 1

on

Gas

000 360

would offset local sales tax loss that

cannot

be collected if there is

Net 4 on Electric Net 4 on Gas

a

franchise fee

up to up to

000 9 1 60 440 1 000