Council Pay

r

CITY

From

City Council Regenia Bailey Mayor

Date

June

Re

Reductions to the

Although our own

24

IP4

D

E t RA To

TY C

OWA

CAF

2009

City

s Council

budget

looked at requested budget cuts from other City Departments we have not discuss this at our I like to budget to reduce expenditures for upcoming years would we

have

next work session

propose that

we

look at two

members receive and

our

IT

areas

in

our

budget for

reductions the

stipend

that council

charges

future councils I know we cannot change the salaries for the current council only for 2010 Admittedly the suggest that we freeze our salaries at the FY2009 rate beginning January of City staff in nominal 998 40 for FY10 but if we have the expectation that salaries

As you

savings

should be reduced to reflect the current economic climate our

we

should take similar

measures in

department

charges include eight including one loaner and internet email laptops printers IT support for maintenance and replacement charges for council of for reimbursement also an additional 1 2 60 We connection fees stipend budget s FY2010 IT Council

charges

total

441 15

These

of

computers for council business There is a wide range m wondering if this figure could be these services among council members but in general I the issues in front of us or limiting our reduced without impeding our abilities to understand members who

use

their home

abilities to communicate with the

change

but also

changes

public

to Resolution

and with staff

Changes 117 attached 04

would not

only

involve

use

of

budget

do savings are minimal in comparison to the needs that we have but they do that we lead and our It is by example important represent 10 of the City Council budget our to ensure that things are review to and reduce periodically operations expenditures part effective manner I look forward to discussing these ideas with you at our work running in acost

recognize

that these

session

Attachment

117 Res 04

rc

Prepared by

Marian Karr

410 E

City Clerk

Iowa

Washington St

RESOLUTION NO

City

IA 52240

5041 319 356

117 04

MEMBER USE OF CITY RESOLUTION ESTABLISHING A POLICY FOR COUNCIL MAIL E FOR PROCEDURE ESTABLISHING LAPTOP AND PRINTER COUNCIL PACKETS AND CORRESPONDENCE AND DISTRIBUTION OF WEEKLY PHONE LINE FOR ESTABLISHING A STIPEND FOR SUPPLIES AND DEDICATED SERVICE INTERNET ACCESS OR HIGH SPEED INTERNET for use of City laptop and City Council of Iowa City wishes to establish a policy or printer for of Council may request a laptop and printer to provide that current members mail address and or use of City a and access to weekly council packets via Internet

WHEREAS

the

WHEREAS the City Council of hard copy

replacing

Iowa

City

wishes to offer

the current distribution

weekly

Council

packets

via Internet

or

by CD and

to establish a stipend for supplies and WHEREAS the City Council of Iowa City wishes or m e ail via the City electronic packets and dedicated phone costs associated with accessing

address

NOW THEREFORE Mail policy and E

the attached

Passed and

this

approved

nth

policy

is established for Electronic Access to

day of

Agri

City

Information

20 04

1

li AYO R

Ap

J c1 ATTEST CLERK CITY It was moved

adopted

and seconded

and upon roll call there

AYES X X

by

z

j

Champion

by

ved

s City Attorney

by

y

Office

E11 iott

the Resolution be

were

NAYS

ABSENT

Bailey Champion Elliott

X X

Lehman Donnell O

Vanderhoef Wilburn

clerklreslcounci

epolicydoc I

a l

0RMATION COUNCIL POLICY REGARDING ELECTRONIC ACCESS TO CITY IN1 M E AIL AND

April 2004

1

packet 2

accessing the weekly Council packet access the weekly packet via the Internet

Council Members or and

Council Members may request

weekly packet

or other

does not utilize service

3

4

City

City

may

owned laptop computer aCity

request

hard copy

to use for

weekly

accessing

the

packet provide

and

business If a Council Member chooses a hard copy

mail no e

computer

printer

or

will be

provided

The

City

will

and

only City equipment

their Council Members may also choose to use personal home computer for accessing far e mail weekly packet via the Internet Council Members using their personal computers business to conduct utilize the m e ail address City provided communications should City

mail address will be provided a monthly Upon request Council Members maintaining a City e stipend to cover the cost of a dedicated phone line to Council residence far Internet access staff will not and supplies printer supplies paper etc for their personal printer City ITS dedicated Internet service on phone home or whether service personal computers printers service the Council Member and is between an agreement line Cable Modem or DSL installation and monthly recurring charges far Internet service is for provider Contracting the responsibility of the Council Member

5

Council Members should confine their mail address NAT a personal a

6

The

7

Council

City will City stipends

City

e ail address and related business to the City m

mail address for those distribute individual City Council Member a mails may be received and a larger amount of a

Members

correspondence

should

could be

advise

public

constituents

communicating

via

mail a

receiving

that

the

information

mail correspondence addressed to Council in the next Council distribute a mails sent to individual Council Members will not receive any copies of a the or later by a Council Member indicated sender unless Council was by

8

The

City will packet Staff

9

A

monthly stipend of 60 dollars 50 for for supplies will be paid to each Council weekly packet via the Internet

a

phone line to using either City

dedicated

Member

their residence and 10 mail or accessing the e

mails regarding City matters may be mail address is used far City business a personal a m a ails a Council Member chooses to retain it subject to open records requests For those or hard file electronic is recommended that a separate copy be kept far City either

10 If

a

business e clerklreslcouncil doc policy