Board Minutes 05-19-2009

Pine Forest Property Owners Association Regular Meeting of the Board of Directors and the Architectural Control Committee May 19, 2009 President Ed Skarnulis called the meeting to order at 7:05 p.m., in the Aqua Water Community Room. The following members were present: Ed Skarnulis, President Bill Haschke, Treasurer Loretta Hennard, Secretary Sue Lane McCulley, Assistant Secretary John Clark, Road Committee Chair Tom McCulley, ACC Chair Wayne Hulshof, ACC Bruce Martin, ACC Bill Haschke moved, and John Clark seconded, that the minutes be approved as presented. Motion passed. Bill Haschke presented the treasurer’s report (attached). John Clark moved, and Loretta Hennard seconded, that the report be approved. Motion passed. Haschke announced that collections of past dues have just begun, with Adam Pugh in charge. Tim McCulley presented his report from the ACC: • Construction of the Birdwell garage was approved. • Tim Rupp was consulted regarding various issues. • Concern for the temporary driveway on Tall Forest was discussed. Sue Lane McCulley reported on her work on the By Laws; it was suggested we ask Goodwin for POA guidelines for rewriting those documents. Paul Jameson has been paid for his work on the website, which should be finished soon; he plans to stop using Yahoo for the list serve, moving it to POWWEB. The issue of including ads on our website was discussed, including the question of how much to charge. Jameson will work on accounting for the number of hits on the website. Skarnulis, Haschke, and Jim Mack will be able to access the website in order to post information for the property owners.

John Clark presented the Road Committee report (attached). Considerable discussion regarding repairing Briar Forest ensued. Skarnulis will call Cynthia and Johnny Sanders since they had expressed concerns during a previous meeting. Regarding Unit 6, it was suggested that we check on the “road fee” that used to be the “water fee” and discuss next month. The need for 3-way stop signs at several intersections was discussed. Clark moved, and Sue Lane McCulley seconded, that Tall Forest/Colovista and Oak Shadows/McAllister have the stop signs installed; motion passed. Willie Pina will be asked to present this request to the County Commissioners. (This motion was subsequently amended to exclude the Tall Forrest/Colovista stop signs.) Clark suggested Willie Pina be invited to the next meeting. Clark also said that he will prepare a report on any remaining roads that need to be paved. Haschke moved, and Clark seconded, that the meeting be adjourned at 9 p.m. Agreement was unanimous. Respectfully submitted, Loretta A. Hennard Secretary