Annex-iii Dgs Checklist Final.doc

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ANNEXTURE - III COMMON CHECKLIST FOR APPROVAL OF COURSES BY DIRECTOR GENERAL OF SHIPPING Sr. No. 1.

Subject

Description

Name of the Trust / Registered Society / Sec 8 company (Sec 25 Company)

AIMSEDU MARITIME ACADEMY FOUNDATION

2

Name of the Institute

AIMS MARITIME ACADEMY

3.

INDos No.

NA

4.A. Address

4.

Telephone / Fax

5. 6.

E-Mail id : Website: whether regularly maintained and contains the required details as per these guidelines Name of the trustee / member of the management council or other

7.

1001 & 1002, CONCORDE COOPERATIVE PREMISES,SEC-11,CBD BELAPUR, NAVI MUMBAI- 400614 Tel: 022-49700323 Mobile No 09833368903

Submitted Yes No Yes

Yes

Remarks Memorandum & Articles of Association of Company Attached along with Printout from ROC showing present list of Directors Attachment No. 1 Attachment No. 2 New Institute

Yes

[email protected] YES WEBSITE: www.aimsmaritime.in CAPT. RAJIV SINHA, CAPT. PRADEEP DAHUJA

YES

As per Attachment No 1 Page 1 of 11

authorities signatory on behalf of register society managing / owning the Institute / Director of Sn.25 Company (Documentary evidence to be attached) 8.A. Location where the course is proposed to be conducted 8.B. Are the premises owned or lease? If leased, duration of lease available from date of this application. Proof of ownership/lease to be produced with enabling provision for renewable of lease for a further period of two/three years. 9.

10.

ISO 9000:2015 Certificate (a) Accreditation Body (b) Last Internal Audit (c) Last External Audit (d) Any Major non-conform ance found in the Audit (e) Management Representative Details of grievance redressal mechanism withrespect to complaints relating to sexual harassment at workplace

CBD BELAPUR (EAST), NAVI MUMBAI Leased

YES

Copy of Leave & License Agreement attached 3

Valid till: 31.10.2021

NA

New Institute

The affected persons – STAFF, Yes FACULTY or STUDENTS, can approach Sejal Gurav Sr. Accountant or Ms.Anuja Surve, Librarian, These complaints will be looked into by a committee Chairperson, Directors, and the most senior member of our academic team.

As Per QM-Procedures Attachment No. 4

Page 2 of 11

11

12.

13. 13.1

13.2

Course for which approval is sought (a) Course ID

MEO CLASS II PREPARATORY

Yes

(b) Processing Fees

INR 25000/-

(c) Duration of Course (d) Frequency of the course in year (e) Proposed No. of Trainee/Course (f) Eligibility Criteria for Candidates (g) Has any in-principle approval been taken from DGS(optional) Name of the head of the Institute (a) Qualification (b) Experience (c) Teaching Experience Name of the Principal / Director, if separate from Sr. No. 12 Course in Charge & Faculty 1 (a) Name (b) Designation (c) Qualification (d) Experience (e)Email ID (f) Phone (Mobile & Res.) Full Time Faculty – 2 (a) Name (b) Designation

4 MONTHS 3 Batches in a year

Yes Yes

40

Yes

As per DGS Guidelines

Yes

71 Through BharatKosh Dated 09/02/2018 Attachment No. 5

In-Principle Letter Attachment No 6

YES, Ref NO. TR/TAR/ 1(3)2017) RAJIV KUMAR SINGH B.E. MARINE ENGINEERING 3.5 YEARS AS C.E. 1 YEAR 9 Month Same as Mention in Sr. no 12

Yes

RAJIV KUMAR SINGH PRINCIPAL / CHIEF ENGINEER B.E. MARINE ENGINEERING 3.5 YEARS AS C/E [email protected] 7980853274

Yes

AJAY GUPTA FACULTY / CHIEF ENGINEER

Yes

Yes

Page 3 of 11

(c) Qualification (d) Experience

13.3

13.4

14.1

14.2

(e)Email ID (f) Phone (Mobile & Res.) Full Time Faculty – 3 (a) Name (b) Designation (c) Qualification (d) Experience (e)Email ID (f) Phone (Mobile & Res.) Full Time Faculty – 3 (a) Name (b) Designation (c) Qualification (d) Experience (e)Email ID (f) Phone (Mobile & Res.) Visiting Faculty – 1 (a) Name (b) Designation (c) Qualification (d) Experience (e)Email ID (f) Phone (Mobile & Res.) Visiting Faculty – 2 (a) Name (b) Designation (c) Qualification

DIPLOMA IN MECH. ENGINEERING 23 YEARS ONBOARD/4 YEARS TEACHING [email protected] MRUTUNJAY SAHOO ELECTRO-TECHNICAL OFFICER DIPLOMA IN ELECT. ENG 10 YEARS IN MERCHANT NAVY/20 YEARS INDIAN NAVY [email protected] 9769464774

Yes

ASHISH KANCHAN FACULTY / CHIEF ENGINEER B.TECH MECHANICAL 10 Years [email protected]

Page 4 of 11

(d) Experience (e)Email ID (f) Phone (Mobile & Res.) 15.1

15.2

15.3

15.4

15.5

16

17.

Support Staff-1 (a) Name (b) Designation Support Staff – 2 (a) Name (b) Designation Support Staff – 3 (a) Name (b) Designation Support Staff – 3 (a) Name (b) Designation Support Staff – 3 (a) Name (b) Designation List of Equipment & publications

Whether the Publications & Equipment are being shared with other courses or exclusively for this course. Give Details.

MS.NISHA THAKUR OFFICE ADMIN

Yes

MRS. SEJAL GARAV SR. ACCOUNTANT

Yes

MRS..ANUJA SURVE LIBRARIAN

Yes Yes

AS PER CIRCULAR

Yes

1. White Board 2. Audio Visual (Projector and Speakers) 3. Computer 4. PPT Presentation 5. Videos 6. Handout 7. Books

EXCLUSIVELY FOR THIS COURSE

Page 5 of 11

18.

19.

20

21

22

Infrastructure Facilities Class Rooms (i) Number (ii) Area (iii) Ventilation – A/C, Natural No. of Tables & Chairs Toilet / Wash Rooms Facilities (i) Gents Candidates (ii) Ladies Candidates (iii) No. of W.C.s & Urinals (iv) No. of Wash Basins Canteens/Refreshment Facilities

1 50 SQ. MTS A/C and Natural Ventilation 20 Table & 40 Chairs 1 1 1 W.C and 3 Urinals (Gents) 1 Each Gents and Ladies Refreshment Facility Available

Separate Toilet Facilities for Ladies and Gents Separate Toilet Facilities for Ladies Yes

(i) Refreshment Facilities Area in 36 M2 M2 (ii) No. of Tables & Chairs 7 Tables, 40 Chairs Teaching Aids 1. White Board (OHPs, White Board, CDs, Etc. 2. Audio Visual (Projector and Speakers) 3. Computer 4. PPT Presentation 5. CDs 6. Handout Books Library Facilities (i) Space in sq. m. 36 M2 (ii) Number of Books 500+

Yes

(iii) Name of Journals (iv) Seating Capacity (v) Timings

Yes Yes

Available 20 0800-2000 HRS

Dedicated Cafeteria Cafeteria contract basis Attachment No. 7

Yes Yes

Yes Yes

Attached List Attachment No 8

Page 6 of 11

23

24

Medical Facilities at the Institute / Near to the Institute

YES-First Aid Box Available

Yes

(i) Name of Dispensary / Hospital (ii) Address

Apollo Hospitals Enterprises Ltd.

Yes

Apollo Hospital Parsik Hill Road Sector 23 CBD Belapur Navi Mumbai 400614 022-33503350 Available

Yes

(iii) Telephone (iv) First Aid Facility in premises Course Manual to include (a) Name, Address & Telephone No. of Head of Institute and Course In-charge (b) List of Instructors and Name & telephone No. of Warden (c) Guidelines for Instructors (d) Course Objectives and Course Outline (e) Teaching Syllabus and Time Table (f) Course Material Topic wise (g) Procedure for Evaluation, Criteria for Passing and Instructions for Re-sits (h) Re-Examination

25 26

In case any short falls, Please specify and give Reasons Any Other details not covered above

NA

First Aid Facilities available at Institute and Emergency Hospital Near to Institute Attachment No. 9

Yes Yes Yes Yes

N/A NA Yes Available Available Written Exam and Oral conducted by Course in charge. For Resit: Failed candidate will be given additional training and re appeared exam after 1 week. If Failed Re Exam after additional training NA NA Page 7 of 11

27

If the Institute is approved for more than one course following information to be provided (see Matrix – 1) No. of Hours each Faculty Member is engaged / Week Inspection When was the Institute last inspected & by Whom When was Surprise Inspection of Institute carried out & by whom CIP Inspection details: Date of the last CIP Inspection Name of RO CIP Grading achieved Was any Course suspended? (a) When (b) Was it restored / when Name of the Faculty Members who left the Institute in Last Year Name of the Faculty Members who Joined the Institute in Last Year Faculty (as per Matrix – 2)

No

34A List of faculty for other courses / Faculty drawn from other department (State Dept.)

NA

(a) Name (b) Qualification Internal Facilities (As per

NA NA Yes

28 29 a. b. 30 a. b. c. 31. 32 33 34

35

18 HOURS NA

New Institute

NA

New Institute

NA NA NA NA NA

New Institute New Institute New Institute New Institute New Institute

NA

New Institute

NA

New Institute

As per Course Matrix

Attachment No. 10

Attachment No 11 Page 8 of 11

36 37

38 39 40

41

42

Matrix -3) External Facilities (As per Matrix -3) Does the institute conduct any other courses not approved by DGS (Pls. attach separate sheet of such courses, organization for whom conducted, authority of the same etc.- Annex IV) Course Details Publications / Books available to the faculty / Staff for Teaching How is Knowledge of the Faculty Members / Staff Updated?

Certificate Details of the proposed course (a) Sample of the Certificate to be issued submitted (b) Numbering Procedure for Certificate (c) Procedure laid down for dealing with forgeries (d) Procedure for changing Format / Style of Certificate (e) Record Keeping Examination Assessment (a) Appointment of Examiners

Attachment No 11 Yes NONE

NA 500+ Shipping Industry book available in Library Through website, journals & publications weekly faculty meeting Staff attending various seminars / workshops. Faculty enhancement programme

Attached AIMS/MEOII/Sr.No./Batch No./Year Record kept of certificates received / issued and cancelled to avoid forgeries. DGS Guidelines

Attachment 12

As Per QM-Procedures

Computerised Internal Page 9 of 11

43.

44.

45.

46.

(b) Examination Process (Written, Orals, etc.) (c) Infrastructure Norms (to be attached) Revision of Courses (a) How are they Incorporated? (b) Any course where Revisions were made? Does Institute have tie up with any Foreign Flag for conducting courses recognized by their administration? If yes then name of Administration and course details Functional Details of Institute (a) No. of actual teaching days (b) No. of working days lost due to holidays, etc. (c) No. of hours class room is used (Day and Course details) (d) Were all examinations conducted on time? If No why? (e) Is there a grievance redressal machinery? (f) Whether performance of teachers is assessed through annual appraisal (g) Whether there is provision of assessing teachers based on student appraisals? Means of knowing the latest Amendments

Written and Oral Available NA

None

No

NA

Yes

DGS and IMO Websites, and periodicals like IMEI, Command, DGS Newsletter

Yes

As Per QM-Procedures

Yes

As Per QM-Procedures

Yes

As Per QM-Procedures

Yes

Page 10 of 11

47. a. b. 48. 49.

50. 51. 52.

E-Samudra Filing: Whether batch details uploaded in e-samudra for all batches & Courses in the last calendar year Whether batch details submitted have been updated to include the certificate details Feedback maintenance Annual Fees Whether Annual Fees paid to DGS within due date If not paid on time, whether penalty fees has been deposited with DGS Whether Annual Returns filed on time for the current year Whether Faculty Returns submitted to DGS as per schedule Whether advertisement are published as per norms

NA

New Institute

NA

New Institute

NA

New Institute

NA

New Institute Yes

Date of Application: 02/04/2018 Name and signature of Applicant: Mr. Rajiv Singh //Principal –AIMS MARITIME ACADEMY Contact number & email address: 07980853274

Email: [email protected]

Date of Inspection:

Page 11 of 11

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