Agenda Minutes For Nov 12 Mtg

BOARD OF DIRECTORS Garry & Mavis Smith Salesian November 12, 2009

Agenda 1. Welcome Members & Guests…………….……..Vic Holcomb, Chairman 2. Consent Items a. September 10, 2009 Meeting Minutes (Attached) b. October, 2009 Financial Report 3. Development Report…………….………………………Lisa Richardson a. Steak Dinner b. Gary Nix Fishing Tournament 4. Strategy Development………………………..…………….Lynn Dumais What is the “right” distribution system? . . . . . . . . . . . . . . .Shelly Kolseth What partnerships should we cultivate, build and leverage? How do we assure quality and consistency across Clubs?. . Mark Spencer How do we attract and keep teens? . . . . . . . . . . . . . . . .Terrence Williams How do we strengthen the board? . . . . . . . . . . . . . . . . . . . .Scott Jacobsen 5. President’s Report….……………………...………..…Brad Baumgardner 6. New Business 7. Announcements 8. Adjourn Notes: _____________________________________________________________ _____________________________________________________________

IMPACT. HOPE. OPPORTUNITY.

BOYS & GIRLS CLUBS OF TAMPA BAY BOARD OF DIRECTORS MEETING MINUTES STEINBRENNER METRO OFFICE September 10, 2009

Members Present: Bob Albrecht, Anne Carney, Johnnie Cason, Adam Diasti, Lynn Dumais, David Epstein, Joe Garcia, Luis Garcia, Eddie Gomez, Brian Gray, Dan Hevia, Vic Holcomb, Oscar Horton, Scott Jacobsen, Shelley Kolseth, David Lewis, Ian MacKechnie, Joseph McNabb, Donnie Mills, Karen Mincey, Marc Spencer, Tom Wallace, Randy Williams. Others Present: Brad Baumgardner, Brenda Browning, Todd Cole, Mary Gamble, Chris Harrell, Chris Letsos, Paddy Moses, Lorraine Orr, Glenn Permuy, Lisa Richardson, Bill Ross. Chairman Holcomb called the meeting to order at 12:08 p.m. Consent Items: Minutes of the July 9, 2009 meeting and the August 2009 Financial Report were provided to the members for their review prior to the meeting. Motion by Eddie Gomez to approve, second by Randy Williams. Motion carried. Strategy Development: Mary Gamble spoke about strategic planning for the next 3 years. We kicked off our efforts yesterday with an organizational profile. There was discussion on who our customer’s are and the senior team agreed that our mission is critical. Another point was how we build relationships. A handout was passed to the members and discussed. There will be a strategic planning meeting October 2nd and 3rd. Mary has appointments with the United Way and Children’s Board to discuss BGC. We will have a focus group among members with 9 clubs participating. This data will be included in the information given at the planning session. There will be one focus group with club directors. All data will be recorded and Mary will report the findings. Lisa Richardson reported on the grants that we have received. UPS Foundation for $15K, Conn Foundation at $25K. We have other applications pending. We’ve received $300K and need to work on a quarter of a million to make our budget. Conn will match the $25K gift that we will use as our year end appeal. Lisa reported that we have 350 Facebook fans, we receive 1,700 hits a month on Facebook and 1,200 hits a month on our website. She asked everyone check out the sites along with our Twitter page and urged everyone with a Facebook account to become a fan of BGC. We plan to show our video at our United Way presentations. Lisa thanked Lynn and MetLife for all the hard work being done on the Gary Nix Fishing Tournament.

Board of Directors September 10, 2009 Page Two Anne Carney spoke about the Steak Dinner and that last year we made $114K on the event and we currently have $90K so we should reach our goal. We plan to showcase our kids this year. Members were urged to buy tickets now because we expect to sell out. Presidents Report: Brad Baumgardner reported that we will be receiving a stimulus package from Boys & Girls Clubs of America but we don’t know the amount. They received $44 million. We could still be $50K in the hole at the end of the year. Bill and Brad are working on next years budget and will be meeting with staff. Brad reported that Vic was selected as Board Member of the Year for the State of Florida by the Florida Alliance. Chris Letsos received an award for our HYPE Program and Joe Garcia was presented a picture for supporting the check mate program. The Hillsborough County Sheriff’s Golf Tournament is October 30th. Brad reported that we had a Foundation conference call and that if we can’t make our budget, the Foundation would loan us up to $150K. The Strategic Planning session is October 2 & 3. Brad asked for members to attend. Their input is important. Lisa showed the video to everyone. There being no other business, Vic adjourned the meeting at 12:51 p.m. Brenda Browning, Recorder

_____________________________ ____________ Shelley Kolseth, Secretary Date