Accomplishment Report (vicariate).docx

ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN Tacloban City

To

:

REV. FR. JAN BRYLLE CALLERA Youth Director Archdiocese of Palo / Vicariate of Tacloban Thru: CARY P. JAUCIAN /GERALD REY O. COQUIA Archdiocesan / Vicariate Youth Coordinator Archdiocese of Palo / Vicariate of Tacloban

SUBJECT:

ACCOMPLISHMENT REPORT 1ST QUARTER of 2018 (January – March 2018)

DATE

August 11, 2018

:

In relation to the forthcoming EVALUATION and MONITORING of ACTIVITIES & PROGRAMS, Vicariate Level, we submit the herein enclosed ACCOMPLISHMENT REPORT together with its pertinent documents in compliance thereto, for information and further evaluation. As agreed and approved by the Vicariate Youth Coordinating Council during the VYCC Planning 2018, to conduct and observe a quarterly-based Evaluation and Monitoring of all activities as well as all appointed and elected officials of the Commission and ALL PARISHES and MISSION STATIONS, the assessment is VICARIATE wide, thus, this compliance. All groups and individuals who are required to submit such report are the following: Vicariate Youth Coordinating Council (as a Council), VYCC Officers (Individual), MENTORING MINISTRIES: KIDS, TEENS, YOUNG ADULTS (as a Ministry), MENTORING MINISTRY OFFICERS (Individual) and ALL PARISHES and MISSION STATIONS.

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ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN Tacloban City

VYCC Form No. VOT-01 Accomplishment Report

ACCOMPLISHMENT REPORT For the Period January to March 2018 (1st Quarter)

PART I. ‫ ן‬IDENTIFYING INFORMATION 1.1.

For COMMITTEES, COMMISSIONS, MINISTRIES, PARISHES and MISSION STATIONS: 1.1.1. REFERENCE, BACKGROUND & INFORMATIONS:

COMMITTEE / MINISTRY / PARISH: ACTIVITIES

OBJECTIVES

DATE OF EVENT

PROPONENT / HOST

TARGET AUDIENCE

NO. OF PARTICIPANTS

1. 2. 3. 4. 5.

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ARCHDIOCESE OF PALO

NOTE: *Activities include those ORGANIZED and PARTICIPATED. For activities involved as participants, you may no longer fill-up the TARGET AUDIENCE COLUMN or indicate as “n/a”. *INSERT more rows, if necessary. *Input the ACTUAL NO. OF PARTICIPANTS for each activity Organized / Participated. Tacloban City

VICARIATE OF TACLOBAN

1.1.2. FINANCIAL EXPENDITURES, REMARKS & RECOMMENDATIONS:

REFERENCE (See Table 1.1.1)

REMARKS (Organized / Participated)

ACTUAL CASH DISBURSED Organized

Participated

Complied

RECOMMENDATIONS (Areas of Improvement) Failed

1. 2. 3. 4. 5.

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ARCHDIOCESE OF PALO

NOTE: *The REFERENCE COLUMN means that items under it are the same items in TABLE 1.1 *Under REMARKS, write YES or NO in the appropriate column [Ex. YES (for ORGANIZED) and another NO (for FAILED), meaning the Ministry failed to organize the event]. *INSERT more rows, if necessary. Tacloban City

VICARIATE OF TACLOBAN

1.1.3. For OFFICERS: PARISH / MISSION STATION:

ZONE or CLUSTER:

COMPLETE NAME:

POSITION (pls. write in full)):

I am accomplishing this report as an elected / appointed officer of the (pls. check the appropriate box):

Vicariate Youth Coordinating Council

YOUNG ADULTS Ministry (Mentoring Ministry)

KIDS Ministry (Mentoring Ministry)

PARISH Youth Ministry / Commission

TEENS Ministry (Mentoring Ministry)

MISSION STATION Youth Ministry / Commission

OUTPUT / FUNCTION

ACTUAL ACCOMPLISHMENTS

1.

1.

2.

2.

3.

3.

REMARKS

4

4.

4.

ARCHDIOCESE OF PALO

5.

5.

VICARIATE OF TACLOBAN

NOTE: *Entries for the OUTPUT Column bases on the duties and responsibilities stated in the by-laws or statutes. *REMARS pertains to areas of improvement, observations or task complied.

PART II.‫ן‬

Tacloban City

EPITOME OR A BRIEF SUMMARY Write down brief summaries or descriptions of the context of the activities held. Please refer to the table below.

NOTE: Epitomes, Summaries or Brief Descriptions of all ACTIVITIES/WORKLOAD. (see PART I, TABLE 1.1.1 for reference) 1.

2.

3.

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ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN

4.

Tacloban City 5.

PART III.‫ ן‬MAJOR PROBLEMS ENCOUNTERED ACCOMPLISHMENT OF OBJECTIVES (see PART 1 Table 1.1.1 for reference): Describe the problems encountered, how these affected the implementation of the activities and what were the measures done to overcome the obstacles. Please refer to the next table.

ACTIVITY

OBJECTIVE

PROBLEMS ENCOUNTERED

ACTION / RESOLUTION

RESPONSE / PRODUCT

1.

2.

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ARCHDIOCESE OF PALO

3.

VICARIATE OF TACLOBAN Tacloban City

4. 5.

PART IV.‫ן‬

CONCLUSION & RECOMMENDATION ACTIVITY

RECOMMENDATION

1.

2.

3.

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ARCHDIOCESE OF PALO

4.

VICARIATE OF TACLOBAN Tacloban City

5.

NOTE: Pls. write recommendations in bullets.

PART V.‫ן‬

OVERALL ASSESSMENT POSITION

ACTUAL RATING

Chairman

80%

Paolo Pocholo M. Ramirez

PYC

80%

John Rex P. Acuin

PYL

80%

Secretary

80%

Asst. Secretary

80%

Treasurer

80%

Auditor

80%

Social Comm.

80%

NAME Ryan Benedict D. Daa

Jovell Anne A. Ravelo Karen Dawn T. Paredes Edison Cudal Rodolfo Cabañero

REASON(S) / JUSTIFIC

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B.E.C.

80%

ARCHDIOCESE OF PALO

Worship

80%

Education

80%

VICARIATE OF TACLOBAN

Social Action

80%

Temporalities

80%

OVER-ALL RATING (AVERAGE)

Tacloban City

80%

FOR VICARIATE LEVEL: Prepared by:

Noted by:

GERALD REY O. COQUIA Vicariate Youth Coordinator

THE VICARIATE YOUTH DIRECOTR / THE ARCHDIOCESAN YOUTH DIRECTOR (In cases, where there is no definite Youth Director) Vicariate of Tacloban

Prepared by:

Reviewed by:

JOHN REX P. ACUIN Parish Youth Leader St. Raphael the Archangel Parish

RYAN BENEDICT D. DAA Commission on Youth, Chairperson St. Raphael the Archangel Parish

FOR PARISHES:

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Sagkahan, Tacloban City

Sagkahan, Tacloban City

PAOLO POCHOLO M. RAMIREZ Parish Youth Coordinator St. Raphael the Archangel Parish Sagkahan, Tacloban City

Noted by:

ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN Tacloban City

LORENO N. ROBLES Parish Priest Commission on Youth, Chairperson St. Raphael the Archangel Parish Sagkahan Tacloban City

Important Information: 1. On separate sheets, arranged per activity based on the order in table 1.1, attach the following: a. Copy of the proposal letter submitted with signature of the parish priest / vicariate youth director as proof of approval. -

As proof that the activity was forwarded to the parish priest for approval. As proof that the activity was approved to the knowledge of the parish priest / vicariate youth director

b. Copy of the Approved Budget Proposal -

To signify that the funds needed was coursed through the knowledge of the parish priest / vicariate youth director. If no budget required from the parish or the vicariate treasurer, to inform the parish priest / vicariate youth director how where the source of funding will arise.

c. Copy of Liquidation Report -

For transparency purposes, enumerating the expenses incurred and income gained diligently. This will help the council and other concerned individuals of the flow of cash within the commission or ministry.

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d. Copy of the Program of Activity -

ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN

To further inform the concerned officials of the activities, workshops, team buildings and other pastoral activities and Tacloban City formation programs that had transpired during the event.

e. Copy of the Attendance Sheet

f.

-

To further inform the number of youths who participated in the activities as well as the number of youths who were part of the organizing team.

-

It is important that attendance for participants is separated from the attendance of the working staffs. Helps monitor the flow of movement of the participating youth members.

Photocopies of the Official Documentation during the Activity -

2. 3. 4. 5.

At least six (6) pictures of the actual events that transpired during the activities. Please avoid selfies. They are not considered part of the documentation.

Accomplishment Reports must be discussed by the entire council of the Vicariate / Parish Submit the ORIGINAL COPY of the Accomplishment Report with PHOTOCOPIES of all the attachments Retain a PHOTOCOPY of the Accomplishment Report with the ORIGINAL COPIES of the attachments with the SECRETARY for filing. It is recommended to submit Accomplishment Reports on a quarterly basis.

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