Ac Minutes 9-4-08

Minutes of the Meeting of Assessment Committee September 4, 2008 3:00-5:00 in Room 3603 Claire Stuart-Quintanilla ran meeting, Chair Minutes taken by Stephanie Owen, Recorder Total of 16 members attended meeting I. Approval of August 28, 2008 meeting minutes • So move…Lois Collins moved to approve minutes • Seconded by Luc Elie • Unanimous vote cast to approve minutes II. Student Learning Project discussion • Everyone has conducted testing and is now working on scoring. • Short discussion on coding since there was some confusion about student ids, section ids, and ids for graders • Need response from department whether they need adjunct grading assistance. No word from chemistry, Biology and Social Science needs one, and Math, English, and Career programs need zero • Hope to be done with round 1 SLP next week III. Approval of By-laws • Review issue of committee needing 15 for quorum • For general meeting, suggested getting 5 members from at least 3 separate career programs, getting 5 members from at least 3 separate general education departments (for a total of 10), and at least 1 executive committee member present in order to make voting decisions. Cancel meeting if this isn’t met by 3:15 of general committee meeting days • So move…Claire Stuart-Quintanilla moved to approve the quorum of 10 for general assessment committee meetings based on the above criteria • Seconded by Akiza Boddie-Willis • Unanimous vote to approve new quorum • So move…Claire Stuart-Quintanilla moved that if quorum isn’t met by 3:15 (or 15 after), meeting will be canceled • Seconded my Marietta McDuffy • Unanimous vote to approve • Unclear on what should happen if people aren’t attending meetings or if a meeting gets canceled because it cannot meet quorum • So move…David St. John moved that if meetings are canceled, discuss department chairs and from there inform Deans without naming names • So move…David St. John also moved that the executive committee has the discretion to deal as they see fit in dealing lack of meeting quorum • So move…David St. John also moved that if urgent business decisions need to be made, it is the right of the executive committee to meet and make decisions for the entire committee Assessment Committee Meeting 09-04-08 Minutes taken by Stephanie Owen

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Seconded by Lois Collins Unanimous vote to approve procedure for canceled meetings due to lack of quorum, executive committee’s right to do as they see fit when making decisions about how to handle canceled meetings, and right of executive committee to form and make decisions regarding urgent matters • Discussion shifted back to previous meeting’s discussion on general committee meeting times • So move…David St. John moved that Assessment Committee Executive Committee meet every 1st and 3rd week of the month and the entire Committee meet every 2nd and 4th week of the month • Seconded by Jane Reynolds • Unanimous approval by all of new meeting times • Under By-law discussion of executive committee responsibilities, added duty for each committee member be “Supply archivist with appropriate documents” • So move…Stephanie Owen moved that all officers need to provide archivist with appropriate documents • Seconded by David St. John • Unanimous approval by all to add additional responsibility • Archivist should get 2 hours of release time or stipend • So move…Luc Elie moved to accept this change • Seconded by Ali Khan • Unanimous approval by all • There is a need to lighten the recorder’s responsibilities so it was suggested that a new standing committee position be made titled, Public Relations (PR). This person will be responsible for the Newsletter, planning for annual assessment conference, and plan professional development activities and opportunities • So move…David St. John moved to accept this new position • Seconded by Jane Reynolds • Unanimous approval by all of new Public Relation position • Treasure should get 2 hours of release time or stipend. Asked to strike the “Collect dues” which was on the original By-Laws but does not apply now. • So move…Boniface Ekpenyong moved to accept these changes • Seconded by Claire Stuart-Quintanilla • Unanimous approval by all • Executive Committee can amend or addendum By-laws at any time • Executive Committee can create new standing committees as needed • General Committee can make suggestions at any time • So move…Approved by all Miscellaneous items

Assessment Committee Meeting 09-04-08 Minutes taken by Stephanie Owen

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Still need to get the HLC Report dealing with suggestions and/or requirements for change Meeting adjourned at 5:00

Assessment Committee Meeting 09-04-08 Minutes taken by Stephanie Owen

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