Ac Minutes 11-6-08

Assessment Committee Meeting Minutes Executive Board Committee November 6, 2008 3:00-5:00 in Room 3603 Claire Stuart Quintanilla ran meeting, Chair Minutes taken by Stephanie Owen, Recorder I. Sign-in roll call • Seven members attended II. Acceptance of minutes of previous meeting • Forgot to include HLC Academy dues • Question about special assignments • Unclear about what encompasses special assignments • Will faculty stipends come out of this? • Claire Stuart Quintanilla will talk with VP O’Malley about where monies for faculty overtime will come from (Assessment Committee budget or Administration) • Accept minutes upon clarification about dollar figure • Double check amount with Jane Reynolds III. Old business • Newsletter • Need to clarify Sheila Wicks article • Stephanie Owen will follow up • Not enough time to revise so replace with Assessment Day article • Print date is set for week before Thanksgiving • By-laws • Question about who has latest version • Stephanie Owen will check with Jane Reynolds about the revisions made at a previous meeting (Akiza Boddie-Willis suggested some changes) • Update for next week IV. Certificate for assessment day participation • Claire Stuart Quintanilla signed certificates of appreciation for Assessment Day participants. • Certificates made and brought by Michael Callon • Michael Callon will distribute to those who participated V. Faculty resource room • Claire Stuart Quintanilla discussed resource room meeting with Professional Development Coordinator, CM Winters Palacio • New Professional Development and Assessment Laboratory (working title for room) will be room 2208 • Room will be equipped with eleven computers, smart board, swipe card security system, and state-of-the-art speaker phone system Assessment Committee Meeting 11-06-08 Minutes taken by Stephanie Owen

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Furniture, including four file cabinets, three book cases, printer/scanner/fax machine, and five tables, will need to be purchased Agreed to joint budget with Professional Development in purchasing furnishings • Suggested paying for three bookshelves $1500 • Suggested paying for two of the four wooden filing cabinets. Split cost with Professional Development For 2 cabinets $1200 • Suggested paying for three-in-one printer $500

Total contributions $3,200 • Additional purchase: Assessment resource (books and journals)

$4000 Claire Stuart Quintanilla will meet with CM Winters Palacio to confirm joint purchase suggestions Post-test progress • Everyone has completed post-testing for SLP • Some have graded their post-tests and/or in process of grading • Reminder that new deadline is November 26, 2008 to turn results in to Dean Javier, Institutional Researcher Assessment committee budget • Proposed change of/updated budget plan • Summer Retreat $1,000 • Special Assignments $6,000 • HLC Academy Dues $7000 • Conferences • HLC Annual Conference $5,000 • More “local” assessment related conference • How will it be determined who will go • Open up to All Assessment Committee members • Based on # of times present at committee meetings? • First come? • Open to Executive Board members • Include Master Faculty • Any Faculty and Professional Staff •

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VII.

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Assessment Resources (books & journals) Adjunct Payout

Assessment Committee Meeting 11-06-08 Minutes taken by Stephanie Owen

$4,000 $3,000 2

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Assessment Day Professional Development Workshops • Develop Workshops and training • Guest speakers • Critical thinking speaker • General/Assessment speaker Special Meeting Refreshments Resource Room Supplies Other

$2,700 $7,000

$500 $3,200 $500 $100

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Total: $40,000 Assessment tools will also need to be purchased (assessment/evaluation software, technology). If Special Assignments comes from another line item (i.e. Committee doesn’t pay), then funds will be shifted here) Miscellaneous • New name for large group Assessment Committee meetings • Proposed AC- General Body • Proposed AC • Decided for Large group, title will be Assessment Committee and for Executive meetings Assessment Committee: Executive Board Committee • Next following meetings go: • Assessment Committee November 13 (last meeting for Fall 2009) • Assessment Committee: Executive Board Committee November 20 • Thanksgiving November 27 • Assessment Committee: Executive Board Committee December 4 • Get department assessment plan template from Jane Reynolds

Adjourned at 4:30

Assessment Committee Meeting 11-06-08 Minutes taken by Stephanie Owen

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