6452 Jungo Working Oct 2008

InterAction Safety DRAFT

J N G O Joint-Non-Governmental Organizations Safety Operations Cell

Best Practices

FOR OFFICIAL USE ONLY

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InterAction Safety DRAFT JNGO - 001 TABLE OF CONTENTS CONTENTS

PAGE

Safety Instructions Table of Contents The Process Open the Operations ANNEX A – TASK ORGANIZATION ANNEX B – INFORMATION SUPPORT ANNEX C – OPERATIONS ANNEX D – LOGISTICS ANNEX E – PERSONNEL & ADMINISTRATION ANNEX F – CISMU ANNEX G – CONTRACTING & FINANCE ANNEX H - COMMAND RELATIONSHIPS Attachment 1, Command Relationships Diagram ANNEX I – COMMUNICATIONS Appendix 1, Communication Safety Appendix 2, Call Signs, Telephone Listings, and Email Assignment ANNEX J – GEOSPATIAL INFORMATION & SERVICES ANNEX K – MEDICAL SERVICES ANNEX L– SAFETY ANNEX M – REPORTS Appendix 1, SITREP Example Appendix 2, SRM Matrix Appendix 3, Telephone tree Sample Appendix 4, Sample Analysis

NOTE: State in "page" column if an entry is not used or is to be published separately. Do not use the letters I, O, or R as annex designators.

FOR OFFICIAL USE ONLY

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InterAction Safety DRAFT

JNGO Open the Coordination Cell Process EVENT P H A

Joint Safety Assessment JAT

6

S

0

E

D

Decision Point 1a, 1b

SAG’s ID JAT

1

A

P

Y

H

S

A

Determine Structure NO Updated Assessments JAT Regular Briefings Develop Funding

Office Safety Coordination

S E 2 1

P

Y E A R

H A

Training

Decision Point 2 CMT Training Decision Point 3

CMT

Assessments

JNGO

Briefings

S

Coordination

E 3

Decision Point 4

FOR OFFICIAL USE ONLY

Training

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InterAction Safety DRAFT

JNGO - 001 OPEN THE COORDINATION CELL    

1.

REFERENCES: UN Doc’s SLT MOSS Joint = The concept of Separate Coordinating Bodies (IA, SCHR, ICVA, CONCORD) working in a coordinated fashion. SITUATION: a. General. The JNGO will respond for opening or operating a Safety/Logistics Coordination Cell in emergency, non-permissive and uncertain environments. The JNGO will bridge the gap between the United Nations Department of Safety and Safety (UNDSS), OCHA and the International NonGovernmental Organizations (INGO’s) and other logistical support mechanisms. This plan is the baseline/best-practices for opening a coordination cell. It describes the responsibilities and requirements for a full spectrum Open The Coordination Cell (OTCC) mission to include all administrative and operational personnel. This plan establishes responsibilities and is the baseline/best-practices from which paring; tailoring or other contingencies could begin. b. Open The Coordination Cell (OTCC) baseline is configured to operate in permissive and uncertain environments within 18 hours of the onset an Emergency or serious change in Humanitarian Safety.

2.

ASSUMPTIONS: a. Deployed timeline provides enough time for planning and coordination (18 hrs in permissive/uncertain, 72 hours plus for non-permissive) for a deployment. Deployments to other may require additional time for Safety Risk Management analysis or other specific requirements. (Depending upon Grants, Donor RampUp, Funding and/or coordinating mechanisms)

3. MISSION: a. Open The Coordination Cell to support Safety, logistical and communication coordination between humanitarian relief and development organizations, the UN, Donors and other actors. 4.

INTENT: a. Purpose: Provide a centralized location that collects, manages and disseminates Safety, Logistical and communication information and equipment in order to collectively protect and serve relief efforts in an effective and efficient process. OTCC will also serve to assist in Mapping, Alert and Flash messaging, as well as monitoring regions that may become volatile under dynamic and uncertain conditions. Additionally Emergency, Evacuation, and Communications support could be assisted. b. Method: This template VIA speed (preplanning and positioning), Safety management methodologies and coordination in order to assist in determining environments fertile for programming. Maintain communication to provide a coordinated, full spectrum effort of Safety objectives. c. End State: Safe mission accomplishment, customer support and transition from emergency personnel to donor supported prolonged efforts. Each year, change of a security phase, or as directed) a Safety Risk Assessment will be completed and presented to the Coordinating Management Team

4

InterAction Safety DRAFT (CMT). An evaluation will be conducted by the CMT, users and/or other peer organizations in order to demonstrate capabilities, additional funding, capabilities, and effectiveness. 5.

EXECUTION: a. Concept: Opening the Coordination Cell occurs in 3 phases and includes 4 decision points. These phases are event driven. The 3 phases are sequential in nature. A scaled down expedited deployment might combine or skip phase I, II or III. Phases and Decision Points may be re-defined prior to mission execution, as needed by the Joint Assessment Team (JAT). b. Phase I – Open The Coordination Cell: This phase begins with the deployment of a InterAction members into a crisis situation. The InterAction Security Advisory Group (SAG) as well as members as well as and other collaborative bodies deploy into a region. In a coordinated fashion (IA, ICVA SCHR, Etc.) will establish a Joint Assessment Team (JAT annex ??). The JAT will: (1) Conduct a Safety Risk Assessment (2) Determine if a Joint NGO Operations Cell (JNGO) is needed; (3) Determine the JNGO structure, components and services. (4) Phase I concludes when; a JNGO (minimum operating office), and/or adequate space are deemed viable to support the next phase of operations. (a) Decision Point 1a: There is a center of gravity expressing the need of a JNGO to begin meetings and provide minimal communications and safety coordination support. (b) Decision Point 1b: Phase 1 complete, ready to commence the next phase. c. Phase II – JNGO Open/INGO Reception: Phase II begins when the JNGO is ready to receive INGO personnel for meetings and activities. Phase II ends when the JNGO is open with sufficient space, and facilities available to coordinate safety operations as directed by the JAT. INGO personnel that arrive during Phase II and should be able to obtain Safety and operational briefings and other services from the Phase II Coordinator. (1) DP2: Ready to give daily to briefings, fully staffed, provide full spectrum of JAT directed activities. d. Phase III – JNGO Open/Initial Dissemination: This phase begins when the JNGO is functioning as a central point of communication for INGO’s with a Coordinating Management Team (CMT) that replaces the JAT and is ready to fund and contract continued operations. Phase III ends when a sufficient donor base has been secured to allow for the ongoing coordination of support services. (1) DP 3: Mission transfer from Open The Coordination Cell to a fully functioning coordinating facility that enhances the effectiveness of INGO’s mission. (2) DP 4: After the JNGO has been operating for a period of one year some donors will require a different funding mechanism. An evaluation will be conducted annually or as directed by the CMT.

6.

LOGISTICS:

The JNGO is designed to be effective and a model for standardizing structure, output, and other activities for coordinating mechanisms globally. It will deploy with requisite personnel and equipment necessary to ensure minimal inter/intra emergency Safety, logistic coordination and communication requirements. a. Concept of Logistics Support. The JNGO will deploy with sufficient supply levels to self sustain for 60 days. (Consortium Support, IA, ICVA, other members). The JNGO will then develop locally supplied support after day sixty through user donations and grants. b. When practical the JNGO will coordinate mutual support requirements expected to exist via collaboration with the UN and local vendors in order to maximize logistics efficiencies.

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InterAction Safety DRAFT c. When practical the JNGO will establish Donor Support grants, via other mechanisms for primary logistics sustainment options. 7.

SAFETY: The JAT will establish Safety operations in a coordinated fashion in order to enhance and prevent the duplication of efforts for the region. Establish liaison with Host Nation (HN) Security Forces, Regional Safety Officer (RSO), and the UNDSS to define operations. NOTE: Safety situations are unique and depend upon area awareness and Safety Risk Management therefore equipment should be deployed to assist the JAT in protection.

8.

9.

MOBILITY AND TRANSPORTATION a.

The coordinator may be deployed using many modes of transportation.

b.

Commercial airfare will be the primary method. PERSONNEL AND ADMINISTRATIVE.

The JNGO will maintain the initial capability through close cooperation with IA SAG personnel and other INGO stake holders in the community. These functionals work together to provide administrative support to the Coordinator and to maintain the effectiveness of all JNGO assigned personnel for the initial 60 day deployment of the JNGO’s operational involvement (Phase II).

10. INFORMATION: To coordinate critical information and prevent inadvertent release which may adversely affect mission success. Information that is sensitive to the mission and should not be disclosed to unauthorized personnel. Use secure means to discuss Critical Information (CI) items and destroy related documents. An information Safety policy must be determined by the JAT within 36 hours of arrival or as soon as possible depending upon operational activity or as determined by the JAT. 11. CAPABILITIES: (1) Staff Support. Deployments to extremely austere locations that may create significant stress on individuals or are expected to exceed 30 days should include access to counseling. The following capabilities must be prepared as a follow-on to assist NGO’s augment the JNGO (2)

MINE - Explosive Ordinance awareness

(3)

Safety Coordination

(4)

Internet Café

(5)

Logistic Plans

(6)

Emergency/Evacuation Plan Coordination

(7)

Warden System

(8) Vehicle and personnel tracking (9) Communications network including VSAT and VTC as determined by the JAT. (10) ALERT/FLASH communications as well as assessment, analysis and incident tracking mechanisms. (11) Training/Awareness programs (a) Country Briefs

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InterAction Safety DRAFT (b) Sitreps (c) Weekly Briefings (d) Welcome Packs (e) ETC. 12. COORDINATION a. Coordination Relationships. Upon implementation of Phase III, the JNGO will be accountable to the Coordination Management Team (CMT) as the CMT transitions from the JAT. b. Coordination and Communications Systems. The JNGO will establish an integrated Operations Center (OC), composed a collection, management and dissemination team, they will provide trend analysis and 24 hour capability to advise in emergency situations. Services will NOT duplicate the SIOC of the UNDSS. The OC will enhance the capability of both the entities by creating a shared lexicon. Through ‘Saving Lives Together’ a platform of sharing information with the UNDSS has already been established. Annex A. c. Succession of Coordination: The JNGO Coordinator or his designated mission Coordinator will be in command of the EOC, Open The Coordination Cell Enabling Concept (Final Draft). In the absence of the JNGO Coordinator for any reason, the next officer in the chain will assume the lead Annexes: A TASK ORGANIZATION B INFORMATION SUPPORT C OPERATIONS D LOGISTICS E PERSONNEL & ADMINISTRATION (structure) G H INGO RELATIONSHIPS J Communication SYSTEMS K GEOSPATIAL/MAPPING SUPPORT L MEDICAL SERVICES M SAFETY N REPORTS Other Annexes as Required NOTE: Additional annexes are not specified; however, they may be used if desired.

JOHN A. SCHAFER InterAction Safety Coordinator

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InterAction Safety DRAFT

PAGE INTENTTIONALLY LEFT BLANK

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InterAction Safety DRAFT

ANNEX A TO JNGO TASK ORGANIZATION REFERENCES:   TASK ORGANIZATION InterAction

1.

ORGANIZATION. a. InterAction along with other consortiums will provide/receive personnel to/from identified by the JAT.

2.

COORDINATION STRUCTURE: a.

JNGO’s Coordinator’s Staff. The Coordinator’s Staff consists of the below elements. (1) J-Staff: (The JAT will determine the structure and expat/national) Proposed below. (i)

(ii)

1 x Coordinator 1 x Logistician 1 x Communication Coordinator 2 x Assistant i. Drivers as needed

b. (JAT) The Joint Assessment Team (JAT) will consist of InterAction, ICVA, VOICE and other Consortium Members and INGO’s who have an operational interest in the area. The JAT will convene during Phase I of the implementation and will aid in the determining Phases of Safety, a joint assessment and other decision points as needed. (ORGCHART). (1) Once the JNGO is fully funded (DP3), the JAT will be replaced by a governing body to be named the Coordinating Management Team (CMT). The CMT will determine the structure, tasks to be accomplished, and maintain the operations and encourage INGO’s to work in a coordinated fashion. 3.

TASKS TO JNGO: (as determined by the JAT/CMT) a. Open The Coordination Cell Concept of Operations to meet specific Safety, logistic and communications as coordinated by the CMT. b.

To the JNGO: (1) Collect, Manage and Disseminate Information relating to the safety of NGO’s. (2) Coordinate Logistics for programs implementing in the region (3) Provide a emergency communications system for the NGO’s. (4) Conduct Safety briefs. (5) Provide situational analysis in order to aid in the identification of non-permissive and permissive locations. (6) Provide trend analysis of Safety environments.

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InterAction Safety DRAFT ANNEX B TO JNGO COMMUNICATION REFERENCES: 1.

Terms of Reference: Provide communication requirements and products, to include briefings and mapping support, to JNGO members. Provide on site information and communication services, at deployed location, to CMT , Safety officers and additional NGO’s as required. Provide liaison support to UNDSS, ICRC and others as required.

2.

KEY TASKS/RESPONSIBILITIES: a.

Priority Information Requirements,

b.

Critical Information List, PHONE tree (a) Wiki Site (b) Provide information updates to members. (c) Complete information portion of daily SITREP. (d) Provide time sensitive information. (e) Provide current incident tracking and a current threat board. (OASIS) (f) Provide liaison support, as required. (g) Provide Pre-mission briefs and post mission debriefs convoy and other coordinated efforts.

c.

Provide VTC support service

d.

Create a self sustained communication network (VSAT) SMS, Radio as directed.

e.

Provide technical advice to others as needed.

3.

REQUIREMENTS: (Office Set up) (a) Furniture: (b) Communications Equipment: (c) Other:

4 EXECUTION: a. The Communications Coordinator will provide information updates, and to pass along CMT Coordinators’ guidance via Collection, Management and Dissemination protocols. b. The information portion of the SITREP will be completed before the established cutoff time, as determined by the CMT. c.

As events require, complete properly formatted messaged and distribute them to the community.

d. Ensure any time-sensitive information is forwarded to the members and other entities as determined by the CMT. e. Communications Coordinator (CC) will work with the members to ensure the JNGO location and the member offices are GIS map referenced, properly updated with high risk locations. CC will keep an updated threat tracking board with graphical representation of all major incidents the current threat picture, and activities that may negatively affect community in the JNGO Office.

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InterAction Safety DRAFT f. When a convoy or any assessment mission is needed, the CC will help coordinate the members objectives prior to initiation. An information brief to the team before and debrief will also be given as soon as possible upon return. g. Create and maintain a wiki site based on the internet that assists in disseminating important information via a secure internet site. 4.

REQUIREMENTS: a.

GIS based incident reporting and analysis system.

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InterAction Safety DRAFT APPENDIX 2 TO ANNEX B OF JNGO OTCC Critical Information List REFERENCES:

1.

MISSION: a. To aid in preserving the JNGO in regions where active entities may interfere with the affect/impact mission success through unauthorized access of critical information..

2.

KEY TASKS AND RESPONSIBILITIES: a.

1.

A list of critical information will be provided to all personnel. EXECUTION:

a.

Critical Information List (CIL) (1) Daily Operations

(2)

(3)

(4)

(5)

(6)

2.

Collection capabilities Day to day Operations As determined by the CMT – Cash Management Control Location of critical information and assets Movement of personnel Country clearance information Location of repeaters Logistics Origin and destination of convoys Inventory of equipment being moved Personnel movement Emergency/Safety Plans Identification of temporary protection measures Status of hardening of targets Plans for collection and locations Personnel Distinguished Visitor (DV) movement DV itineraries Personnel rosters Death/Injury/Hospitalization of Humanitarians Disposal of Sensitive Information Printed e-mails Rosters SITREPs Documents Telephone trees Maps and floor plans Loss of any of the above

TASKS TO JNGO: a.

All JNGO members should be briefed on critical information procedures.

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InterAction Safety DRAFT ANNEX C TO JNGO OTCC OPERATIONS 

REFERENCES: None

1.

MISSION STATEMENT: The JNGO will deploy and conduct Coordination functions in a safe and expeditionary manner.

2.

KEY TASKS / RESPONSIBILITIES: a.

Create the CMT see Appendix 1

b.

Emergency Operations Center see Appendix 2 (1) Safety Coordination see Attachment 1 to Appendix 2 (2) Evacuation Plan see Attachment 3 to Appendix 2

c.

3.

Site Safety Plan see Appendix 3

EXECUTION: a.

4.

See attached appendices for mission-specific execution.

TASKS TO: a.

5.

See attached appendices for mission-specific task to the JNGO.

REQUIREMENTS: a.

See attached appendices for mission-specific requirements.

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InterAction Safety DRAFT APPENDIX 1 TO ANNEX C OTCC-001 Joint Assessment Team/Coordination Management Team   

REFERENCES: Operational Concept (Version 1) JNGO Team Checklist UN DSS SRM Matrix

1.

MISSION STATEMENT: a. Assessment includes actions taken by JAT/CMT to validate / determine the suitability of a designated JNGO for a future Humanitarian Coordination. b. JAT/CMT’s may obtain information on operating locations from previously conducted site surveys, previous operations, or any other available method. c. A JAT/CMT conducts a physical (site) assessment by deploying to a location and validating preassessment information and / or prior surveys if available. d.

Insertion methods of the JAT/SMT include: (1) Option 1: (Air Land) (1) 1a: Commercial Airlift (2) 1b: UN Airlift (3) 1c: Other Air Assets (2) Option 3: (Land Convoy)

e. JAT/CMT will conduct a safety needs assessment and determine the need and/or structure (concept of operations) of the JNGO using the JNGO best practiced (this document). 2.

KEY TASKS / RESPONSIBILITIES: a.

Conduct JAT/CMT departure brief (1) Concept of Operations (2) Load and Vehicle Plan (3) Radio Issue and Communications Plan (4) Safety/Evacuation Plan (5) Review JAT/SMT Sync Plan

b.

Conduct an assessment within 72 hours of arrival or ASAP.

c.

Provide advice/assessments to follow-on NGO’s.

d.

Provide briefing to follow-on organizations, UN DSS, OCHA, IA SAG and others.

3.

EXECUTION: a.

Template and script the pre-departure briefing for NGO’s (1) Issue Communication Equipment/plan. (2) Issue protection Equipment (3) Pre-departure Briefings

b.

Complete the following actions JNGO Synch Plan (Attachment 1, Appendix 1, Annex C).

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InterAction Safety DRAFT c. JNGO location and scenario will determine the type of protection and deterrence at insertion. Personnel and equipment recommendations for each insertion option are outlined in section 5 of this annex. d. Meet with representatives of NGO Safety / UNDSS / ICRC in order to understand the JNGO vision for the proposed layout. e. Rapidly verify information and evaluate / obtain any information that was not pre-assessed using JNGO Checklist Tabs 1 and 2 as a reference (Appendix 1, Annex X). f. Provide Real time assessment to follow-on NGO’s via dependable, long-range communications based upon information gathered via item 3d. g. Provide Follow-on NGO transition advice using JNGO Checklist Tab 3 as a reference (Appendix 3, Annex X). 4.

TASKS TO INTERACTION SAG/EISF/ICVA/Etc. a.

Identify a primary and alternate for the following JNGO positions: (1) JNGO Coordinator (2) Communication Coordinator (3) Logistics Coordinator (4) Assistant Coordinator (5) Other members as directed may be added or removed.

b.

Facilitate NGO training for primary personnel outlined in 4a

c.

Provide equipment as recommended in Section 5, Options 1-3

5. RECOMMENDATIONS: The following is a list of recommended equipment based upon JSMT insertion options (actual equipment will be scenario driven). NOTE: The following options are based upon a permissive or protected environment. requirement body-armor, etc) will be determined by the CMT. a.

Additional

Option 1a (Commercial Aircraft): (1) Personnel (a) JNGO Coordinator (b) Communication Coordinator (c) Logistics Coordinator (d) Assistant Coordinator (e) Other members of the IA SAG and other coordinating organizations. (2) Equipment (a) JNGO Operations Equipment (1) GPS, Laptop Computer, (b) Communications Equipment (1) 2 INMARSAT terminals, 3 Iridium telephones, Radios (c) Protection Equipment (1) None (d) Individual Equipment (1) Backpack (w/3 day) (e) Support Equipment (1) MRE & Water (3 day for all personnel) (2) 2 vehicles (1 station wagon or pick-up) NOTE: Vehicle support to be contracted/provided at location (f) Health Protection

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InterAction Safety DRAFT (1) Water test kit (2) Medical bag ATTACHMENT 1 TO APPENDIX 1 TO ANNEX C TO JNGO OTCC-001 JSMT SYNCH MATRIX

1.

SYNCH MATRIX:

DEPLOYMENT ACTIONS Coordi Comm Logist Assi (X + 0Hrs – ARR + 24) nator ics st RECEIVE LOCAL AIRFIELD BRIEF (IF APPLICABLE)

X

ID LOCAL POCS (NAME, X LOCATION, CONTACT INFO)

X

X

ESTABLISH WORKCENTER (Car, Facility)

X

X

X

X

X

X

X

X

X

ESTABLISH LOS COM & ACTIVATE WIKI NET

X

REVIEW GAMEPLAN X - CHECKLIST EXECUTION - REVIEW COMM/SAFETY PLAN (RALLY PT) X

REPORT X CHECKLIST/ASSESSMENT TO CMT - SAG

X

X X

X X

X

X

X

X

X

X

X

X

Others X

X

BRIEF AT MEMBERS X (DRIVING, RESTRICTED AREA, SAFETY, & Other)

COMPLETE CMT CHECKLIST

X

X

X

ESTABLISH VOICE AND DATA REACHBACK COM SEND ON-STATION REPORT AND INITIAL SITREP

X

Health

X

X

X

X

X

X

X

X

X X

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InterAction Safety DRAFT SEND AT REPORT X (GO/NO-GO Assessments)

X

X

X

PREPARE FOR FOLLOW X ON NGO’s OR COORDINATE CMT REDEPLOYMENT

X

X

X

EXECUTE HANDOFF TO X FOLLOW-ON ELEMENT

X

X

X

X

X

X

X

X

X

Grey Box = Lead POC(s)

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InterAction Safety DRAFT RELOCATION CHECKLIST o

Coordinator: DIRECT EOC RELOCATION

o

Commo: RELAY TO ALL INGO RELOCATION IS IN PROGRESS.

o

Log: ANOUNCE TO other Donors THAT OC IS MOVING—STATE REASON

o

Commo: CALL Others AND NOTIFY OF EOC RELOCATION – STATE REASON o

o

GATHER AND ATTEMPT TO SECURE THE FOLLOWING ITEMS FOR RELOCATION: o ESSENTIAL MATERIAL o COMPUTERS o CRITICAL INFORMATION BINDER(S) o MAPS o PERSONAL EQUIPMENT o OPERATING CASH o Trash o IRIDIUM PHONES o COM equipment LEAVE BEHIND <<<<<<< ITEMS UNLESS REQUIRED FOR ALTERNATE OC

o

NOTIFY PERSONNEL TO RELOCATE TO THE ALT location

o o

TAKE ACCOUNTABILITY BEFORE DEPARTING NON-ESSENTIAL PERSONNEL: MOVE IN A GROUP TO BREAK area OR OTHER DESIGNATED AREA NON-ESSENTIAL PERSONNEL: TAKE ACCOUNTABILITY AT BREAK area NON-ESSENTIAL PERSONNEL: NOTIFY others WHEN MOVEMENT IS COMPLETE AND OF ANY HAZARDS ENCOUNTERED

o o

o o o o

TAKE ACCOUNTABILITY BEFORE DEPARTING MOVE IN A GROUP TO THE ALT location TAKE ACCOUNTABILITY AT ALT EOC NOTIFY WHEN MOVEMENT IS COMPLETE AND OF ANY HAZARDS ENCOUNTERED

o o o o o

TAKE ACCOUNTABILITY BEFORE DEPARTING MOVE IN A GROUP TO THE ALT OC TAKE ACCOUNTABILITY AT ALT OC ANNOUNCE WHEN COMPLETE SECURE OC ENTRY AND HANDSHAKE WITH others in the new location

o

ONCE ESTABLISHED AT ALTERNATE OC: o RE-ESTABLISH COMM o CONTACT WITH other NGO and relevant parties HHQ o RE-CONFIRM STATUS o Begin process to move non essential to the new location o REPORT AS REQUIRED

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InterAction Safety DRAFT ATTACHMENT 4 TO APPENDIX 2 TO ANNEX C TO JNGO CONPLAN OTCC-001 EMERGENCY RELOCATION/EVACUATION PROCEDURES 

REFERENCES: None

1.

MISSION STATEMENT: a.

Provide emergency relocation/evacuation procedures for all personnel of the JNGO

b. Provide a priority listing of personnel and equipment for relocation/emergency evacuations conducting 100% accountability of the JNGO

2.

KEY TASKS / RESPONSIBILITIES: a.

Immediate mass airlift

b.

Graduated convoy/airlift

c.

Ground convoy

3.

EXECUTION: a.

Immediate mass airlift (1) All personnel will stop what they are doing and proceed to pre-established rally point (2) Only equipment taken will be essential life saving and high dollar, portable equipment (i.e., radios) (3) All hard stand equipment will be left (a) If time permits, Non essential and other equipment will be secured for a potential return (b) Coordinator will decide whether to render inoperable by any means necessary equipment to deny use

b.

Graduated airlift (1) All personnel will be prioritized (2) All equipment will be secured in the time allotted (3) Coordinators will decide what equipment is expendable and what should be scuttled before departure

c.

Ground convoy (1) All personnel will board available ground transportation and provide convoy Safety (2) Equipment will be prioritized and loaded according to available space (a) If equipment is too large for ground convoy, Coordinators will decide what equipment should be secured or scuttled

4.

TASKS TO Coordinator a.

Maintain accountability at Rally Point or other locations

b.

Coordinate plans and passenger/equipment flow.

c.

Retrograde/re-establish Safety measures

d.

Prioritize passenger/equipment flow.

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InterAction Safety DRAFT

APPENDIX 3 TO ANNEX C TO JNGO CONPLAN OTCC-001 ACCESS CONTROL/ Area Safety Plan REFERENCES: 1.

MISSION STATEMENT: a. Establish Safety Risk Assessment for the assigned OC and detect vulnerabilities and threats. Establish liaison within UN, Host Nation (HN) Safety , Regional Safety Officer (RSO), and others as needed.

2.

KEY TASKS / RESPONSIBILITIES: a.

Establish a Safety plan / Access Control

b.

Conduct Vulnerability and threat Assessment and Finalize / Implement the Safety plan

c.

Establish Critical Information safety protocols.

d.

Liaison with Host Nation Safety UNDSS, ICRC, RSO and others.

e.

Brief the RSA and Safety plan

f.

Select, Review and Advise Routes of Travel

g.

Conduct HN Lodging Vulnerability Assessment, as required.

h.

Implement mitigation methodology

3.

EXECUTION: a. Establish Safety protocols utilizing a Crime Prevention Through Environmental Design (CPTED) for NGO Operational concepts by employing a series of internal and external observations of the community along with other indicators. Develop strong relations with the local populace by listening/observation their words actions and attitudes in order to be sensitive to the impact of NGO’ on the local populace. Additionally, a communication Network, augmented by the UN and other NGO’s and personnel should be established. b. Conduct Safety Risk Assessment and finalize/implement Safety plan utilizing checklists and reports. c. Liaison with Host Nation Safety, RSO, and others to coordinate and define all Safety roles and procedures. This is vital to the full spectrum operations as the Coordination Cell depends on transparency and active acceptance. d. Provide initial entry brief highlighting safety protocols as well as a country brief with UN and other support if available, Safety assessment and guidelines, communication equipment and updates to the Plan will be disseminated through consortium networks. e.

Assess, review, and advise routes for movement, re-supply and evacuation.

f. Conduct Vulnerability Assessment on HN hotels and lodging facilities with the assistance of other ngo’s. g. Coordinate with authorities as to the level of Safety needed to best mitigate the vulnerabilities using the CPTED format. 4.

TASKS TO COORDINATOR:

20

InterAction Safety DRAFT 5.

REQUIREMENTS: a.

Communications: See Annex D

b.

Furniture: See Annex D

6.

HANDOVER EXECUTION: a.

See Attachment 1 to Appendix 3 of Annex C.

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InterAction Safety DRAFT ANNEX D TO JNGO CONPLAN OTCC LOGISTICS 

REFERENCES: None

1.

MISSION: a.

Provide logistics and support to the JNGO and other organizations.

2.

KEY TASKS/RESPONSIBILITIES a.

Establish and oversee Location Set-up and Tear-down plan

b.

Establish Logistics Office

c.

Receive And Account for Coordination Cell equipment

d.

Establish Food And Water Supply

e.

Establish Vehicle Parking Plan/Parking Area

f.

Re-supply

g.

Track And Account For Supplies

3.

EXECUTION a.

Establish Life Support Area in accordance with Appendix 1.

b. Logistics will centrally manage office logistics including meals and bottled water. In austere locations where food is scarce the only assessed locations will be utilized for catering services. c. The Logistics Officer will establish a vehicle parking plan. It is recommended that local drivers be trained and that local source providers be vetted for follow on NGO Actors. A lead Vehicle mechanic will be responsible for a vehicle fleet and this person will establish a parking plan and it will be posted in the JNGO. d.

Coordinate contracting locally procured re-supply.

e.

Loggie will track and account for supplies and will report to the coordinator staff.

f. Loggie will centrally manage fuel supply, track fuel consumption, and will account for all fuel on hand. 4.

TASKS TO THE JNGO a.

Provide personnel listing/vehicle tracking and locations.

b.

Supporting NGO’s identify POC for vehicle related issues/parking planning

c.

Personnel will notify Loggie of any unique supply/equipment requirements

d.

Communications provide hardline and radio communications.

5.

6.

REQUIREMENTS: a.

Communication: See Base Setup, Annex D, Appendix 1, Attachment 1

b.

Furniture: See Base Setup, Annex D, Appendix 1, Attachment 1 HANDOVER TO FOLLOW-ON:

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InterAction Safety DRAFT a. General Purpose vehicle mechanic will provide vehicle maintenance support. Brief follow-on forces personnel on established vehicle parking plan and driving rules b.

Loggie and local personnel will assist with the requirements of the incoming supply personnel.

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InterAction Safety DRAFT APPENDIX 1 TO ANNEX D TO JNGO CONPLAN OTCC –001 Operations Center SETUP 

REFERENCES: Coordination Cell Synch Matrix

1.

MISSION STATEMENT: a. Provide initial assessment (if required) and personnel life support activities (include Critical incident Stress Management) support.

2.

KEY TASKS/ RESPONSIBILITIES: a.

Conduct Initial Assessment (if required)

b.

Assess/Finalize Set Up Plan and Direct Build-up

c.

Establish Power

d.

Coordinate Hygiene, Latrine, and Waste Disposal Sites

e.

Execute Facility Protection and Safety Plan

f.

Conduct Periodic Assessments and Repair (as required)

g.

Select Facilities Sites For Follow-on NGO’s

3.

EXECUTION: a. Logistics will establish power for the OC. Upon completion of initial power installation other needs will be prioritized and installed. . The recommended areas and priorities are: (1) Coordination Operations Center (COC) (2) Logistics (Alternate COC) (3) Communications Facilities (Includes Power) (InterNet Café and VTC (probably its own annex) (4) Emergency Medical Resources (5) LSA/ Live in Areas (6) Others as needed b. Logistics will coordinate with other NGO’s to ensure local customs and standards are known with environmental and health best practices. (1) Logistics will execute the physical safety plan along with the Security Coordinator c.

Logstics will disperse appropriate lighting in accordance to cultural norms as much as possible.

d. Logistics will determine if water purification operations are required, locate nearest suitable water source. e.

Logistics will select potential bed down site for JNGO staff. Site selection and planning will be .

4.

TASKS TO Coordinator:

5.

REQUIREMENTS: a.

Other:

24

InterAction Safety DRAFT 6.

HANDOVER TO FOLLOW-ON COORDINATORS: a. Upon notification of impending follow-on coordinators arrival and composition, evaluate the coordination cell for potential beddown areas. b.

Conduct basic site preparation for implementation.

c.

Meet with other stake holders determining issues/concerns.

25

InterAction Safety DRAFT ATTACHMENT 2 TO APPENDIX 6 TO JNGO CONPLAN OTCC-001 SETUP SYNC MATRIX 2.

SYNCH MATRIX:

TEAM (“X” INDICATES ALL AVAIL UNLESS OTHERWISE NOTED, SHADED TAKES LEAD) PHASE II- ARRIVAL ACTIONS/INITIAL BEDDOWN

SECURE IMMEDIATE OPS AREA

X

Demining Info CMD

X

TAKE ACCOUNTABILITY AT RALLY POINT

X

X

X

X

X

X

X (COM)

X

X

X

ESTABLISH VOICE AND DATA REACHBACK COM SEND ON-STATION REPORT (DECISION POINT ONE)

ESTABLISH COMM

DESIGNATE PARKING PLAN

PREPARE FOR NGO RECEPTION

X

X (COM)

X

X (COM)

X

X

X

X (AP)

X ESTABLISH SHELTER(S) TO MATCH POPULATION

X

X

X

X

26

InterAction Safety DRAFT

SHIFT Determination

X

X

X

Create Safety plan

X

X

ERECT CCOC

X

X

X

X

LOCATE MEDICAL FACILITIES

X

X

X

X

RUN POWER AS REQUIRED

X

TRANSITION OPERATIONS TO LONG-TERM FACILITIES AS AVAILABLE

X

IDENTIFY HAZ/WASTE COLLECTION POINT

X

X

X

INITIATE SRA

X

X

X (BEE)

X

X (BEE)

X (CE)

Locate Lodging

X

X

X

X (CE)

RECEIVE/INTEGRATE FOLLOW-ON PAX

X

X

X

X

TRANSMIT SITREP/REQUIRED REPORTS ESTABLISHED TIMELINE

X

X

X

X

27

InterAction Safety DRAFT

TEAM (“X” INDICATES ALL AVAIL UNLESS OTHERWISE NOTED, SHADED TAKES LEAD)

PHASE III OPERATIONS

ESTABLISH/ADJUST Coordination RHYTHM

X

X

X

X

BEGIN ROUTINE OPERATIONS & CCOC PRIORITIES

X

X

X

X

IMPROVE EXISTING FACILITIES

X

X

X

X

Establish Transportation (AS REQUIRED)

X

X

X

X

DETERMINE IF FOL IS CAPABLE OF RECEIVING THE “ESTABLISH C2 FORCE MODULE” (DECISION POINT TWO)

X (CC)

RECEIVE/INTEGRATE FOLLOW-ON FORCES

X

X

X

X

TRANSTION OPERATIONS TO FOLLOW-ON FORCES

X

X

X

X

DETERMINE IF FOL IS READY TO RECEIVE “ESTABLISH THE MISSION FORCE MODULE” (DECISION POINT THREE)

X

RECEIVE/INTEGRATE FOLLOW-ON FORCES

X

X

X

X

TRANSTION OPERATIONS TO FOLLOW-ON FORCES Grey Box = Lead POC(s)

X

X

X

X

28

InterAction Safety DRAFT APPENDIX 2 TO ANNEX D TO JNGO CONPLAN OTCC-001 OC TEAR DOWN (Logistics) 

REFERENCES: None

1.

MISSION: a.

Rapid, safe, and orderly retrograde of life support area.

2.

KEY TASKS/RESPONSIBILITIES a.

Pack and remove personal gear and furniture

b.

Remove power grid

c.

Remove communications equipment

d.

Tear down teams

e.

Coordination Cell Operations Center

3.

EXECUTION: a. All members remove personal equipment and all furniture from sleep, break, and work areas. Exception: COC maintain equipment required to maintain operations until transition to next area is established. b.

Logistics will pull down power grid and remove all related equipment.

c.

Remove all communications equipment not necessary for continuous operations.

4.

TASKS TO Coordinator a.

5.

Provide personnel to teardown support REQUIREMENTS

a. 6.

HANDOVER TO FOLLOW ON Coordinator

a.

No actions;

29

InterAction Safety DRAFT ANNEX E TO JNGO CONPLAN OTCC-001 PERSONNEL & ADMINISTRATION REFERENCES: 1.

MISSION STATEMENT: a. Provide accountability and administrative support to the JNGO throughout all three phases of Coordination Cell opening.

2.

KEY TASKS / RESPONSIBILITIES: a.

Personnel Accountability

b.

Support to JAT and other Members.

c.

Daily Staff Meeting

d. Receive Daily Updates of NGO’s rhythm and provide to interested parties in order to decrease duplication of effort and identify safety gaps. e.

Man COC

f.

Develop schedule for JNGO

3.

EXECUTION: a. Coordinator will establish procedures to account for inbound/outbound NGO personnel and operate the JNGO reception facility. Create and Handout JNGO personnel and member badges during in-processing in order to account for and stream line access into the OC.(The JNGO will have access control badges that will be issued to vetted NGO’s . This concept will track usage of the facility in order to report added value and usage to the donor community. It will also serve as an indicator to locate users in the case of an emergency.) Conduct briefings. Work in close coordination with other actors during operations to ensure accuracy of information and to update situation reports. b.

Forward any information to NGO HQ’s in order to assist them in the ramp-up of operations..

c. Coordinate daily staff meetings for JNGO Staff. Establish a Rhythm board which include current Situations status, Safety level, and risk assessments. d. Work with shift supervisors to establish and maintain tent assignments, shift rosters, and augmentee listings of all assigned personnel. e. 4.

Receive daily updates of HHQ battle rhythm and provide to ECRG/CC TASKS TO OC

a.

Accountability report NLT 1100hrs local each day.

b.

Shift assignments and changes as they occur.

c.

OC assignment and changes as they occur.

5.

REQUIREMENTS: a.

Communications: See Base Setup, Annex D, Appendix 1, Attachment 1

b.

Furniture: See Base Setup, Annex D, Appendix 1, Attachment 1

c.

Other: Various office supplies

6.

HANDOVER TO FOLLOW-ON FORCES: a.

Assist arriving NGO teams with information.

30

InterAction Safety DRAFT

31

InterAction Safety DRAFT

APPENDIX 1 TO ANNEX F TO JNGO CONPLANOTCC-001 ACCEPTANCE AUGMENTATION   

REFERENCES: GPR8 Mike O’Neill Etc.

1.

MISSION STATEMENT: a. An Active Acceptance Plan will establish policy for the dissemination of information and provide guidance on community relations.

2.

KEY TASKS / RESPONSIBILITIES: a.

Develop acceptance plan

b.

Publish and brief guidance to deployed members for dissemination of information.

c.

Liaison with all imbedded media teams

d.

Liaison with all foreign media

e.

Man OC

3.

EXECUTION: a.

The coordinator will develop an acceptance plan to ensure HHQ PA guidance is met.

b. Publish the plan and brief all personnel on dissemination procedures during the pre-deployment briefing and before and media interviews. c. Liaison will all media teams to ensure acceptance and directions are followed concerningthe programming, mission and local added value to ensure sensitive, mission critical information is projected properly. d. liaison will all foreign media teams to ensure rules of engagement are briefed and directions are followed concerning photographs, video and interviews to ensure sensitive, mission critical information is protected.

4.

TASKS TO Oc: None

5.

REQUIREMENTS: a.

Communications: See Base Setup, Annex D, Appendix 1, Attachment 1

b.

Furniture: See Base Setup, Annex D, Appendix 1, Attachment 1.

6.

HANDOVER TO FOLLOW-ON FORCES: a.

Coordinate and provide situation updates with follow-on personnel.

32

InterAction Safety DRAFT ANNEX K TO JNGO CONPLAN OTCC-001 COMMUNICATIONS 

REFERENCES: Applicable Technical requirements

1.

MISSION STATEMENT: a. JNGO will provide initial communications for the Open the Coordination Cell. The Cell will be the desired long-haul communications provider providing the NGO’s with robust deployable communications and other communication services. The Coordination cell may provide equipment to support humanitarian and contingency taskings as required.

2.

KEY TASKS/RESPONSIBILITIES: a.

JNGO will ensure the following initial communications requirements are met. (1) Initial reachback communications (2) SNon-secure voice (3) Data networks (4) Line-of-sight (LOS) communications (5) Publish initial communications contact information (6) COM Safety (7) SMS Alert services (8) Provide Alt EOC with bare minimal essential communication

b.

The Coordination Cell will ensure the following sustaining communications requirements are met: (1) Reachback. Organic long-haul communications. Voice and Internet, as well as liaise for appropriate licensing for joint radio communication as needed. (2) Be prepared to interface with UN and other stakeholders to coordinate emergency messaging systems and coordinate with contingency communication operations. Data networks. Access to other email and web services. (3) COM Safety; see appendix 1 (4) Publish deployed communications contact information

3.

EXECUTION: a.

COORDINATOR: (1) JNGO will provide initial communications upon arrival at the deployed location. All communications assets will be used during the initial phases of the operation until improved locl assets become readily available or other providers has established their long haul reach back and the transition can be made to their assets. (2) The initial communications of the Coordination Cell may include: UHF/VHF Air to Ground radios to communicate with arriving and departing aircraft, Line of site radios for ground support personnel and Safety elements, INMARSAT terminals and other telephones for reach back voice and data capability, and Iridium phones for extended and remote locations. Of these assets, the local mobile networks will be utilized and information will be disseminated to personnel prior to departure from home locations.

33

InterAction Safety DRAFT b.

COMMO (1) The Communications team will provide long-haul reach-back communications via a VSATt (DICE). If voice and data services need to be extended to remote areas, additional systems will need to be added to the vsat to ensure reliable comms. (2) Data networks. Data interface is through the VSAT services will be extended to customers utilizing the COC as the primary communications facility. (3) COM Safety: See appendix 1 (4) Publish initial communications contact information: COC communications personnel will coordinate efforts to provide a phonebook, e-mail address listing, and radio call signs as needed.

4.

TASK TO COC: a.

Coordination Cell will need the following support: (1) COC will provide 1 VSAT Network User Agreements for NGO’s needing network access. These documents will be signed and verified by the appropriate unit manager and the NGO member’s supervisor. (2) Communications point of contact, and list of communication requirements. (5) NGO personnel are required to provide their own user terminals (LAP TOPS). This includes computers, extension cords, printers, peripherals, faxes, and office supplies. (6) JNGO communications personnel will coordinate the transition from initial communications into sustained communications. (7) An unobstructed area of at least 30 feet by 30 feet in front of the SATCOM terminal; this is a radiation hazard area where foot traffic is prohibited. Depending on elevation and satellite acquisition, radiation hazard area could grow. If more area is required, Communication coordinator will inform personnel of the change in area.

5.

REQUIREMENTS: a.

Communications: See Base Setup, Annex D, Appendix 1, Attachment 1

b.

Furniture: See Base Setup, Annex D, Appendix 1, Attachment 1

6.

HANDOVER TO FOLLOW-ON FORCES: a.

COC Comm: None

b.

COMMO: remain in place as directed

34

InterAction Safety DRAFT APPENDIX 1 TO ANNEX K TO JNGO CONPLANOTCC-001 COMMUNICATIONS SAFETY REFERENCES: 1.

MISSION STATEMENT: a. PURPOSE. To establish COM Safety procedures necessary to obtain a Safe communications environment in which hostile elements are denied interception, intrusion, imitative deception, extraction, and analysis of Critical Information (CI). This is accomplished through the conscious and thorough application of established COM Safety procedures contextual risks. b. The provisions of this appendix apply to Coordinators, end users, message writers, releasers, communications personnel, and all others who use electrical communications, including the telephone, in the performance of their tasks. c. COM Safety material and individuals whose duties require access to critical material and equipment must possess the appropriate Safety authorization, a valid need to know, and must have completed proper training.

2.

KEY TASKS/RESPONSIBILITIES: a.

Physically secure COM safety material and classified equipment to include the following:

    

Any exposed NGO specific material Any exposed critical equipment (Thuraya, Iridium, GPS, ETC.) MAPS/Story boards laptops Critical information

3.

EXECUTION: a.

4.

Follow Emergency Action Plans (EAP) located in EAP folder. TASKS TO COC:

a.

Destruction location: either a place to burn material or a shredder.

b. Logistics will assign appropriately personnel to act as couriers (if necessary). Under most circumstances 5. a.

REQUIREMENTS: See Annex K

6. HANDOVER TO FOLLOW-ON FORCES: Dependent on gaining COM manager.

35

InterAction Safety DRAFT APPENDIX 2 TO ANNEX K TO JNGO CONPLANOTCC-001 CALL SIGNS, TELEPHONE LISTING, AND E-MAIL ASSIGNMENTS 

REFERENCES None

1.

MISSION STATEMENT: a. Provide personnel a list of radio call signs for operations, UHF, Satellite operations, telephone extensions, and e-mail addresses.

2.

KEY TASKS/RESPONSIBILITIES: a.

JNGO will ensure call signs are published and available at the site.

b.

JNGO will provide all designated personnel with appropriate accessories.

c.

JNGO will ensure a telephone listing is published and available at the site.

d.

JNGO will ensure an e-mail listing is published and available at the site.

3.

EXECUTION: a. Call signs listed in Table 1 will be used for Coordination network operations at the deployed location. b.

The telephone directory listed in Table 2 will be used at the deployed location.

c.

E-mail accounts listed in Table 3 will be used by deployed NGO personnel.

TABLE 1. CALLSIGNS USER / NAME

PRIMARY CALL SIGN

JNGO Cougar 01 Panther 01 Cheetah 01 Rampco Airfield Ops-xx Rogue Ops Rogue –xx Cougar or Cheetah Ops Maintenance-xx COMM-xx Kilo

SFS

Comm

Def Defer Defe ops Echo-xx Sierra-xx Fox-xx Quebec-xx Loggy Ops-xx Squirrel-xx COMM-xx

36

InterAction Safety DRAFT

EMF Medic Operations EMF Personnel

Medic Ops Medic-xx

E-MAIL ACCOUNT DIRECTORY

37

InterAction Safety DRAFT ANNEX M TO JNGO CONPLANOTCC-001 GEOSPATIAL INFORMATION & SERVICES (GIS)

(OASIS)

REFERENCES: Identified Requirements For Obtaining And Using Cartographic And Geodetic Products And Services

 3.

MISSION: a. To establish mapping and geospatial requirements for the Coordination Cell and standardize mission specific requests for geospatial support. Ensure map and chart inter-operability throughout all phases of this plan and provide geographic product/information as required.

4.

KEY TASKS AND RESPONSIBILITIES: a. Coordinator will provide maps, graphics, and charts in accordance with requested requirements as available.

3.

EXECUTION: a. The Coordinator will provide geospatial support to NGO’s within the Coordination Cell via written requests of support submitted to the Coordinator from identified NGO representatives and NGO Leadership. b.

Initial requests for geospatial support should be made no later than the N+2.5 briefing.

c.

Products that may be requested include the following:

d.

1.

1:50,000

2.

1:250,000

3.

Annotated Imagery

4.

City Graphics

5.

NGO Locations and operations

JNGO Leadership will receive the following geospatial support if available: 1.

1:50,000 - 1 map

2.

Annotated Imagery or 5 Meter CIB- 1 product

3.

AOR Map- 1 map

4.

AOI Map- 1 map

TASKS TO Coordinator: e. 4.

COC will provide a sector diagram and affected area layouts as needed. REQUIREMENTS:

a.

Mapping program

b.

Access to a functional plotter.

c. Maps and charts are available and in stock at the DLA Distribution Depot, Europe, UN, google earth. 5.

HANDOVER TO FOLLOW-ON FORCES: a.

None

38

InterAction Safety DRAFT

ANNEX V TO JNGO CONPLANOTCC-001 SAFETY  

REFERENCES: “driving Operations” Deployed Safety Guide

1.

MISSION STATEMENT: a. Deploy NGO”s, establish bare assets, and perform operations in accordance with the Coordination in a safe manner.

2.

KEY TASKS / RESPONSIBILITIES: a.

Coordinator (1) Designate Safety Focal Point (2) Implement Operation Risk Management Process for affected location

b.

Safety Focal Point (1) Maintain NGO Deployed safety Guide (2) Compile Safety Checklist from designated safety representatives (3) Pre-Departure Safety Briefing (4) Brief COC Safety Report twice Monthly Meetings (5) Perform Spot Inspections (6) Write Mishaps Reports (7) Write After Action Reports

c.

Supervisors (1) Conduct daily safety activities for self and subordinates (2) Train and equip personnel

d.

Individual (1) Conduct daily safety activities (2) Deploy with the following : work gloves, eye protection, hearing protection, head and foot protection, sunscreen (if req’d), and reflective belt, insect mitigation.

3.

EXECUTION: a.

4.

5.

Execution per Coordination Deployed Safety Guide.

TASKS TO COC: a.

Designate Safety POCs for Vehicle Operations and Communications.

b.

Safety Elements: Safety POCs for Arrival/Set-Up, Civil Engineering, and other hazards.

c.

Expeditionary Medical Flight: POCs for Weather and Personnel REQUIREMENTS:

39

InterAction Safety DRAFT a. 6.

Communications: One (How to communicate in an emergency) HANDOVER TO FOLLOW-ON FORCES:

a.

Inspection log will be provided to the follow-on safety representatives.

40

InterAction Safety DRAFT ANNEX Y TO JNGO CONPLANOTCC-001 REPORTS REFERENCES: None 1.

MISSION STATEMENT: a.

2.

None KEY TASKS / RESPONSIBILITIES:

a. 3.

SITREP Alerts, Flash SMS see Appendix 1 EXECUTION:

a. 4.

See attached appendices for mission-specific execution. TASKS TO COC:

a. 5.

See attached appendices. REQUIREMENTS:

a. 6.

See attached Appendices. HANDOVER TO FOLLOW-ON :

a.

See attached Appendices.

41

InterAction Safety DRAFT APPENDIX 1 TO ANNEX Y TO JNGO CONPLANOTCC-001 SITREP EXAMPLE

EXAMPLE UNCLASSIFIED

FROM: XXXXX/ICAO TO: INFO: C SUBJECT: SITREP NUMBER 013 FOR THE PERIOD WEDNESDAY, 15 JUN XX / 166

WEDNESDAY, 15 JUN XX / 166

TO

I. COORDINATOR'S SITUATION: (Deployed CC, TALCE/CC, MST Chief) 10 PERSONNEL DEPLOYED TO XXX TO SUPPORT XXX CARGO MOVEMENT. CARGO INCLUDES PAX, PALLETS, 1 X 20FT CONTAINER, AND ROLLING STOCK. II. SITUATION OVERVIEW: (Deployed CC, TALCE/CC, MST Chief)

42

InterAction Safety DRAFT III. OPERATIONS OVERVIEW: (Deployed CC, TALCE/CC, MST Chief, C2, ATOC)

IV. INFORMATION ASSESSMENT: (Deployed CC, TALCE/CC, MST Chief, Officer) TERRORISM THREAT LOW; CRIMINAL THREAT IS HIGH; FIS ASSESSMENT HIGH. PERSONNEL HAVE BEEN BRIEFED ON INDIVIDUAL PROTECTIVE MEASURES AND OFF LIMIT ESTABLISHMENTS: 1. TRAVEL IN TEAMS OF 4 DURING LIMITED VISABILITY. 2. ALWAYS USE TAXIS; HAVE ESTABLISHMENT PLACE CALL RATHER THAN HAILING TAXI FROM STREET SIDE. 3. CARRY MAX OF 40 EURO ON PERSON; PERSONEL ROBBERY IS HIGH (AVERAGE BLUE COLLAR EARNS $400 PER MONTH). 4. LOCAL GANG LEADER KILLED RESULTING IN BID FOR POWER; ELEVATING THREAT TO LOCAL POPULACE. LOCAL EMERGENCY CONTACT INFORMATION HAS BEEN COLLECTED AND DISSEMINATED. V. LOGISTICS ASSESSMENT: (Deployed CC, TALCE/CC, MST Chief, C2, Acft Mx, Vehicle MX)

A. EQUIPMENT STATUS (summarize current status of equipment on station): 1:

VI. COMMUNICATIONS ASSESSMENT: (Deployed CC, TALCE/CC, MST Chief, C2, Communications) A. COMMUNICATIONS STATUS: VII. PERSONNEL STATUS: (Deployed CC, TALCE/CC, MST Chief, C2, PERSCO) (NOTE: Items A – C will be accomplished for each location covered by SITREP.) A. LOCATION: XXXXXX / ICAO / LAT: XX 58.1S LONG: 030 XX.4E B. PERSONNEL BREAKDOWN:

TOTAL DEPLOYED: 10

C. PERSONNEL BREAKDOWN:

43

InterAction Safety DRAFT VIII. SIGNIFICANT EVENTS: (C2 Events Log Entries -Deployed CC, TALCE/CC, MST Chief, C2) DATE/TIME (Z)

EVENT

IX. SAFETY STATUS (current threat assessment and status of Safety forces): (Deployed CC, SFS) A. SAFETY EQUIPMENT REPORT: N/A B. SAFETY ASSESSMENT: C. LSA SAFETY ASSESSMENT: .A CHECK OF THE HOTEL SAFETY WAS CONDUCTED ALL PERSONNEL WERE BRIEFED ON INDIVIDUAL PROTECTIVE MEASURES: COMMON SENSE PRECAUTIONS, 2-MAN RULE IS IN EFFECT.

X. MEDICAL ASSESSMENT: (Deployed CC, TALCE/CC, MST Chief, EMF) NO RECOGNIZEABLE THREATS AND OR CONCERNS; CRG EMF/LOCAL MILITARY PERSONNEL VALIDATION. KITCHEN FACILITY INSPECTED. ALL WATER USED IN FACILTY IS PROCESSED THROUGH A WATER PURIFICATION SYSTEM (WPS). THE WPS WAS INSPECTED AND NOTED TO BE IN PRESTINE CONDITION—SALT RESEVOIR FILLED; MAINTANCE LOG DEPICTED ROUTINE INSPECTIONS. NO RECOGNIZABLE THREATS AND OR CONCERNS; CRG EMF, LOCAL MILTARY PERSONNEL, AND ON-SITE INSPECTION VALIDATED SAFE LIVING CONDITIONS EXIST. NOTE: QUALITY OF FOOD IS EXCELLENT; HOTEL OWNER OWN A RESTURANT CHAIN IN THE LOCAL AREA AND DELIVERED LUNCH TO THE SITE. XI. PUBLIC AFFAIRS: (Deployed CC, TALCE/CC, MST Chief, Public Affairs)

XII. COORDINATOR'S COMMENTS: (Deployed CC, TALCE/CC, MST Chief) 1. COORDINATOR'S REMARKS: RECEIVED REMAINING CARGO. ALL CARGO PREPPED FOR MOVEMENT. PRIORITIES AND CONCERNS REDEPLOYMENT PLAN BEING WORKED BY EUCOM. ESTIMATE TEAM WILL BE READY FOR REDEPLOYMENT ON 18 JUN 05.

44

InterAction Safety DRAFT

45