2015-12-02-stefan-larsson.pdf

ISO 14001:2015

Stefan Larsson – 6D Sustainability AB ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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ISO TC 207/WG 5 ‐ ISO 14001:2015

www.14001.se www.6ds.se

ISO PC 283/WG 1 ‐ ISO 45001:2016

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

Evolution of ISO 14001

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

Evolution of ISO 14001 ISO/  TC  207

ISO  14001: 1996

1st global manufac‐ turing cert

ISO  14001: 2004

1st global  corporate certification

250 000 certificates globally

ISO  14001: 2015

1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016

National  EMS  standards

ISO  14004

100 000 certificates globally

Annex  SL Govern‐ mental  Support

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO  14001  revision  starts

ISO  14004: 2016?

ISO TC 207 Environmental Management WG5 Algeria (IANOR) Argentina (IRAM) Armenia (SARM) Australia (SA) Austria (ASI) Belgium (NBN) Brazil (ABNT) Bulgaria (BDS) Canada (SCC) Chile (INN) China (SAC) Colombia (ICONTEC) Costa Rica (INTECO) Côte d'Ivoire (CODINORM) Cuba (NC) Czech Republic (UNMZ) Denmark (DS) EC‐Commission

Ecuador (INEN) Egypt (EOS) ENEP Finland (SFS) France (AFNOR) Germany (DIN) Ghana (GSA) Greece (ELOT) Hungary (MSZT) India (BIS) Indonesia (BSN) INLAC IPIECA Ireland (NSAI) Italy (UNI) Jamaica (BSJ) Japan (JISC) Kenya (KEBS)

Korea, Republic of (KATS) Libya (LNCSM) Malaysia (DSM) Malta (MCCAA) Mauritius (MSB) Mexico (DGN) Mongolia (MASM) Morocco (IMANOR) Namibia (NSI) Netherlands (NEN) New Zealand (SNZ) Norway (SN) Oman (DGSM) Philippines (BPS) Poland (PKN) Portugal (IPQ) Russian Federation (GOST R) Serbia (ISS)

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

Singapore (SPRING SG) South Africa (SABS) Spain (AENOR) Sri Lanka (SLSI) Sweden (SIS) Switzerland (SNV) Thailand (TISI) Trinidad and Tobago (TTBS) Turkey (TSE) Ukraine (DTR) United Kingdom (BSI) United States (ANSI) Uruguay (UNIT) Viet Nam (STAMEQ) World Steel Association Zimbabwe (SAZ)

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ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO TC 207 ‐ the 14001:2015 challenges

Annex SL

wider  relevance

sustain‐ ability

risk and  oppor‐ tunity

improving  perfor‐ mance

business  integ‐ ration

value  chain

intended  outcomes

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

Annex SL – A common structure for  ISO management system standards 0. Introduction 1. Scope 2. Normative references 3. Terms and definitions 4. Context of the organization 5. Leadership and committment 6. Planning 7. Support 8. Operation 9. Performance evaluation 10. Improvement ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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Evolution of Environmental Management Systems and ISO 14001

ISO 14001:1996

“the part of the overall management system that includes  organizational structure, planning activities, responsibilities,  practicies, procedures and resources for developing, implementing,  achieveing and maintaining the environmental policy”

ISO 14001:2004

“part of an organization's management system used to develop and  implement its environmental policy and manage its environmental  aspects”

ISO 14001:2015

“part of the management system used to manage environmental  aspects, fulfil compliance obligations, and address risks and  opportunities” ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

4.6 Management Review 4.5 Checking ‐ Monitoring and Measurement ‐ Evaluation of Compliance ‐ Nonconformity, Corrective & Preventive Action ‐ Control of Records ‐ Internal Audit

4.4 Implementation and Operation ISO  ‐ Resources, Roles, Responsibility & Authority 14001: ‐ Competence, Training and Awareness 2004 ‐ Communication Building ‐ Documentation ‐ Control of Documents Blocks ‐ Operational Control ‐ Emergency Preparedness and Response

4.3 Planning ‐ Environmental Aspects ‐ Legal and Other Requirements ‐ Objectives, Targets and Programme(s) 4.1 General Requirements

4.2 Environmental Policy

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10 Improvement ‐ Nonconformity and corrective action ‐ Continual improvement

8 Operation ‐ Operational planning and control ‐ Emergency preparedness and response

ISO  14001: 2015 Building Blocks

6 Planning  6.1 Actions to address risks and opportunities ‐ General ‐ Environmental aspects ‐ Compliance obligations ‐ Planning action 6.2 ‐ Env. objectives and planning to achieve them ‐ Environmental objectives ‐ Planning actions to achieve env. objectives

4 Context of the organization ‐ Understanding the organization and its context ‐ Understanding the needs & expectations of     interested parties ‐ Determining the scope of the EMS ‐ Environmental Management System

9 Performance Evaluation ‐ Monitoring, measurement, analysis and  evaluation (incl compliance) ‐ Internal audit ‐ Management review

7 Support  ‐ Resources ‐ Competence ‐ Awareness ‐ Communication ‐ Documented information

5 Leadership ‐ Leadership and commitment ‐ Environmental policy ‐ Organizational roles, responsibilities and       authorities

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3. TERMS AND DEFINITIONS

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1. SCOPE

The intended outcomes of an environmental management system include: — enhancement of environmental performance; — fulfilment of compliance obligations; — achievement of environmental objectives. • 20 % reduction of energy use in  production within 4 years • Elliminate emissions of POPs  before end of 2017 • 100% recycling of paper and  plastic waste by end of 2016

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ISO 14001:2015

General Terms approp riate

shall

applica ble

should Strength

Need for  action consider

may 

can

take  into  account

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3.2 Terms related to planning

environmental aspect element of an organization’s activities or products or services that interacts or can interact  compliance obligations (legal requirements  Customers Authorities with the environment and other requirements ‐ admitted term) legal requirements that an organization has  to comply with and other requirements that  an organization has to or chooses to comply  with

Communities

Suppliers

Partners

Standards

Owners

NGOs

environmental impact Volontary  Employees Commitments change to the environment, whether adverse or beneficial, wholly or partially resulting fro an organization’s environmental aspects

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ISO 14001:2015

3.2 Terms related to planning

environmental aspect element of an organization’s activities or products or services that interacts or can interact  with the environment environmental impact risks and opportunities change to the environment, whether adverse or beneficial, wholly or partially resulting from  potential adverse effects (threats)  an organization’s environmental aspects and potential beneficial effects  environmental objective (opportunities) objective set by the organization consistent with its environmental policy

RISK

OPPORTUNITY

compliance obligations (legal requirements and other requirements ‐ admitted term) legal requirements that an organization has to comply with and other requirements that an  organization has to or chooses to comply with

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ISO 14001:2015 3.3 Terms related to support and operation competence ability to apply knowledge and skills to achieve intended results documented information information required to be controlled and maintained by an organization and the medium  on which it is contained life cycle consecutive and interlinked  stages of a product (or service)  system, from raw material  acquisition or generation from  natural resources to final  disposal

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ISO 14001:2015 3.3 Terms related to support and operation

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competence ability to apply knowledge and skills to achieve intended results documented information information required to be controlled and maintained by an organization and the medium  on which it is contained life cycle consecutive and interlinked stages of a product (or service) system, from raw material  acquisition or generation from natural resources to final disposal outsource (verb) make an arrangement where an  external organization performs  part of an organization’s  function or process ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO 14001:2015 3.3 Terms related to support and operation

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competence ability to apply knowledge and skills to achieve intended results documented information information required to be controlled and maintained by an organization and the medium  on which it is contained Outputs life cycle Inputs consecutive and interlinked stages of a product (or service) system, from raw material  acquisition or generation from natural resources to final disposal process outsource (verb) set of interrelated or  make an arrangement where an external organization performs part of an organization’s  interacting activities which  function or process transforms inputs into  outputs ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO 14001:2015 4 CONTEXT OF THE ORGANIZATION

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4 CONTEXT OF THE ORGANIZATION

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4.1 Understanding the organization and its context The organization shall determine external and internal issues that are relevant to its  purpose and that affect its ability to achieve the intended outcomes of its environmental  management system. Such issues shall include environmental conditions being affected by  or capable of affecting the organization.

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Understanding the organization and its context? Legal/Regulatory Strategy

Financial Technological Products

Land Use

Political Competition

Social

Environmental  Conditions

Natural  Resources

External  Cultural

Human  Resources Contamination

Activities Climate

Services Internal Cultural

Neighbours Water  Quality

Biodiversity

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4.2 Understanding the needs and expectations of interested parties Authorities

Customers

Communities

Suppliers

Partners

Standards

Owners

NGOs

Volontary  Commitments

Employees

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ISO 14001:2015

4.3 Scope of the EMS

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4.3 Scope of the EMS

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4.3 Determining the scope of the environmental management system The organization shall determine the boundaries and applicability of the environmental management  system to establish its scope. When determining this scope, the organization shall consider: a) the external and internal issues referred to in 4.1; b) the compliance obligations referred to in 4.2; c) its organizational unit(s), function(s), and physical boundaries; d) its activities, products and services; e) its authority and ability to exercise control and influence. Once the scope is defined, all activities, products and services of the organization within that scope  need to be included in the environmental management system. The scope shall be maintained as  documented information and be available to interested parties. ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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ISO 14001:2015

5. LEADERSHIP

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5.1 Leadership and committment 5 LEADERSHIP Take accountability for the EMS!

Ensure that: ‐ Policy is established ‐ Objectives are established ‐ EMS resources are available ‐ Responsibilities and autority for relevant roles  are assigned and communicated ‐ EMS is integrated in other business processes

‐ Communicate  the importance  of the EMS ‐ Direct and  support others ‐ Promote  continual  improvement

‐ The EMS achieves its intended outcomes ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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Integration in other business processes

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5.2 Environmental policy

ISO 14001:2015 ISO 14001:2004 committments

ISO 14001:2015 committments continual improvement of the EMS to  enhance environmental performance

continual  improvement

protect the environment incl.  prevention of pollution and other .....

prevention of  pollution

comply with legal &  other req’s related  to env aspects

fulfilment of  compliance obligations

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ISO 14001:2015 5.3 Roles, Responsibilities and Authorities

Take accountability for the EMS!

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6. PLANNING CHOOSE ACTION

IDENTIFY

ANALYZE

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO 14001:2015 6.1 Actions to adress risks and opportunities

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

ISO 14001:2015 6.1 Actions to adress risks and opportunities When planning for the environmental management system, the  organization shall consider a) the issues referred to in 4.1; b) the requirements referred to in 4.2; c) the scope of its environmental management system; and determine the risks and opportunities, related to its  environmental aspects (see 6.1.2), compliance obligations (see  6.1.3) and other issues and requirements, identified in 4.1 and 4.2… Within the scope of the environmental management system, the  organization shall determine potential emergency situations,  including those that can have an environmental impact.

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

6.1.2 Environmental aspects

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Within the defined scope of the environmental management system, the organization shall  determine the environmental aspects of its activities, products and services that it can  control and those that it can influence, and their associated environmental impacts,  considering a life cycle perspective. When determining environmental aspects, the organization shall take into account: a) change, including planned or new developments, and new or modified activities,  products and services; b) abnormal conditions and reasonably foreseeable emergency situations. The organization shall determine those aspects that have or can have a significant  environmental impact, i.e. significant environmental aspects, by using established criteria.

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6.1.2 Life Cycle Perspective

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6.1.3 Compliance obligations

The organization shall: a) determine and have access to the compliance obligations related to  its environmental aspects; b) determine how these compliance obligations apply to the  organization; c) take these compliance obligations into account when establishing,  implementing, maintaining and continually improving its EMS. The organization shall maintain documented information of its  compliance obligations.

ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

RISKS and OPPORTUNITIES When planning for the environmental management system, the  organization shall consider a) the issues referred to in 4.1; b) the requirements referred to in 4.2; c) the scope of its environmental management system; and determine the risks and opportunities, related to its  environmental aspects (see 6.1.2), compliance obligations (see 6.1.3)  and other issues and requirements, identified in 4.1 and 4.2..

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Other issues that can affect the organization’s ability to  achive the intended outcomes of its EMS?  Economic constraints  Changing environmental conditions  New products and services  New technology  Water scarcity  Competition  Language barriers  Expansions and down-sizing  Etc, etc

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6 PLANNING CHOOSE ACTION

IDENTIFY

ANALYZE

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6.1.4 Planning action

The organization shall plan: a) to take actions to address its: 1) significant environmental aspects; 2) compliance obligations 3) risks and opportunities identified in 6.1.1; b) how to: 1) integrate and implement the actions into its environmental management  system processes (see clauses 6.2, 7, 8 and 9.1), or other business processes; 2) evaluate the effectiveness of these actions (see 9.1). When planning these actions, the organization shall consider its technological options  and its financial, operational and business requirements.

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6.1.4 Planning action Compliance  Obligations

Significant  Environmental  Aspects

Environmental Objectives

Support

Risks and  Opportunities related  to other issues

Operational  Control

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Monitoring &  Measurement

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6.2 ENVIRONMENTAL OBJECTIVES The environmental objectives shall be: a)

consistent with the environmental policy;

b)

measurable (if practicable);

c)

monitored;

d)

communicated;

e)

updated as appropriate.

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7 SUPPORT 7.3 Awareness

7.5 Documented  information

7.1 Resources

7.2 Competence

7.4 Communication

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7.4 Communication Changes to the EMS  internally

What, when, how,  with whom Relevant EMS  information internally

Relevant EMS  information externally

Ensure that what it communicates is  consistent with information generated  within the EMS, and is reliable

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7.5 Documented information

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7.5 Documented information

1. The scope 2. The environmental policy 3. Environmental aspects, the  significant aspects end the  criteria to determine their  significance

8. Whatever is needed to have  confidence that processes  are carried out as planned 9. Evidence of monitoring,  measurement, analysis and  evaluation 10.Audit plans and results

4. Compliance obligations 5. Environmental objectives 6. Evidence of Competence 7. Evidence of communication  (as appropriate)

11.Evidence of management  reviews 12.Nonconformites and  corrective action

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Instruction for EHS  briefing to visitors

8.1 Operational planning and control Procedure for maintenance of  production equipment

Procedure for  ovens with  instructions on  saving energy

Instruction for  weed control

Procedure for hazardous  waste handling

Process for purchasing on  environmental requirements  for materials and packaging ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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8.1 Operational planning and control

……………… The organization shall ensure that outsourced processes are controlled or influenced. The type and  extent of control or influence to be applied to the process(es) shall be defined within the EMS. Consistent with a life cycle perspective, the organization shall: a) establish controls, as appropriate, to ensure that its environmental requirements are addressed in  the design and development process for the product or service, considering each life cycle stage; b) determine its environmental requirement(s) for the procurement of products and services, as  appropriate; c) communicate its relevant environmental requirement(s) to external providers, including contractors; d) consider the need to provide information about potential significant environmental impacts  associated with the transportation or delivery, use, end‐of‐life treatment and final disposal of its  products and services. The organization shall maintain documented information to the extent necessary to have confidence  that the processes have been carried out as planned. ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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9.1 Monitoring, measurement, analysis and evaluation

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9.1 Monitoring, measurement, analysis and evaluation The organization shall determine: ‐ what to monitor and measure ‐ the methods to use ‐ criteria to evalauate against ‐ indicators to use ‐ when the results will be evaluated The organization shall communicate relevant  environmental performance information both  internally and externally, as identified in its  communication process(es) and as required  by its compliance obligations. 

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9.2 Internal audit

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9.3 Management review – additional requirements

The management review shall include consideration of changes in: • its significant environmental aspects; • risks and opportunities; • monitoring and measurement results; • adequacy of resources; The outputs from the management review shall include: • conclusions on the continuing suitability, adequacy and effectiveness of the EMS; • decisions related to continual improvement opportunities; • decisions related to any need for changes to the EMS, including resources; • actions, if needed, when environmental objectives have not been achieved; • opportunities to improve integration of the EMS with other business processes, if  needed; • any implications for the strategic direction of the organization. ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

14001:2015 10.2 Nonconformity and corrective action ‐ changes

corrective vs preventive action react and review reoccur vs occur elsewhere ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS

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10.3 Continual improvement

The organization shall continually improve the suitability, adequacy and effectiveness  of the environmental management system to enhance environmental  performance.

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Critical Issues for Environmental Management

life cycle  perspective

business  integration

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improving  performance

ISO 14001:2015

Stefan Larsson Six Dimensions of Sustainability  www.14001.se (or www.6ds.se) ISO 14001:2015 NMC 2 december 2015 Stefan Larsson/6DS