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NYGD1379 UNCLASSIFIED ATTENDANCE - NYGD 1379 RECORD OF CHANGES (U)

CHANGE NUMBER _________ _________ _________ _________

COPY NUMBER _________ _________ _________ _________

DATE OF CHANGE _________ _________ _________ _________

DATE ENTERED _________ _________ _________ _________

POSTED BY _________ _________ _________ _________

REMARKS _____________________ _____________________ _____________________ _____________________

In accordance with the procedures contained herein, change recommendations to this directive will be forwarded to: Headquarters New York Guard 330 Old Niskayuna Road Latham, NY 12110-2224 ATTN: NYSG-CS

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NYGD1379 UNCLASSIFIED ATTENDANCE - NYGD1379 LIST OF EFFECTIVE CHANGES (U) CHANGE 0

The following is a list of effective pages. Use this list to verify the currency and completeness of your document. An "0" indicates a page in the original document. A notation of "(added)" indicates a new page addition. A notation of "(pen & ink)" indicates a published change without the page being reprinted. A change without notation indicates a replacement page was published. PAGE 1. 2. I-1 thru I-2 II-1 thru II-2 III-1 thru III-2 IV-1 thru IV-2

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ATTENDANCE - NYGD 1379 PREFACE BY ORDER OF THE COMMANDER

OFFICIAL:

Digitally signed by JOHN F. BAHRENBURG cn=JOHN F. BAHRENBURG, ou=Commander NYG, o=Major General, c=US Date: 2001.04.21 12:16:52 -05'00' Reason: I am approving this document Headquarters NYG, Latham

JOHN F. BAHRENBURG Major General, New York Guard Commander

1. Purpose. This publication sets forth format and procedures establishing policies in governing the determination, reporting and validation of point assessments and attendance at all NY Guard Drill’s, administrative meeting, Split Unit Training Assembly (SUTA) and Active Duty with or without pay, for all assigned active duty NY Guard commissioned and Non-Commissioned officers and enlisted personnel. 2. Application a. Format and procedures established in this publication apply to Attendance and reporting procedures b. This publication is directive in nature. These formats and procedures will be followed, except when, in the judgment of the commander, exceptional circumstances dictate otherwise. 3. Scope. This publication describes Attendance documentation and recording. 4. Basis. Consolidated Laws SNY, Military Law Chapter 36, The Organized Militia Article II, Section 41.

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NYGD1379 ATTENDANCE - NYGD 1379 TABLE OF CONTENTS

CHAPTER

PAGE

I POLICY…………………………………………………………………….………….. 1. Attendance Reports………………………………………………………..…… 2. Quarterly Reports….…………………………………………..……………….. 3. Hours to Points…………………………………………………..……………..

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II RESPONSIBILITIES…………………………………………………………………… II-1 1. Commander New York Guard..……………………………………..………….. II-1 2. Chief of Staff…………………………………………….……………….…….. II-1 3. The Deputy Chief of Staff for Personnel, J1………………….……………….. II-1 4. Commanders of New York Guard MACOMs….………………..…………….. II-1 III. POINT ASSESSMENT…..………………………………..……………………..…… 1. Drill and Training Events…………………………………………….………… 2. Administrative Meeting……………….………………………………….…….. 3. Split Unit Training Assembly……………………………………………..…… 4. Annual Training………………………………….……………………….……. 5. Active Duty With Pay……………………………..……………………..……. 6. Active Duty Without Pay……………………………………..……….………. 7. Special Duty………………………………………………………….…………

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IV. REQUIREMENTS…..……………………………….…..…………………………… 1. Maintaining Membership………………………………...…………..………… 2. Promotion Requirements..……………………………………………..……….. 3. Special Requirements………………………...…………………..….………….

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21 April 2001 CHAPTER I POLICY

1. Attendance Reports. It is the policy of the Headquarters New York Guard (HQ, NYG) to monitor and maintain copies of 1379 automated attendance document and records of all NYG units. These records will be used in reporting value to the state information and will be used to reflect individual participation. The 1379 automated attendance document will be a printout of assigned personnel and used for sign-in and certification of attendance. This printout will be compiled from the New York Guard Database as furnished by Headquarters NYG. Each MACOM may develop their own formats as required, but the following minimum data is required on the 1379 automated attendance document; a. b. c. d. e.

Members Full Name. Current Rank. Last four (4) digits of Service Number. Identification and address of unit. Certification of attendance by Commander.

2. Quarterly Reports. It is the responsibility of the MACOM to submit certified copies of a 1379 automated attendance document summary to HQ, NYG. 3. Hours to Points. The following are the hours numbers and point conversion for New York Guard standard activities. a. Drills = 1 point per 4 hour period (e.g.: Saturday drill 2 points, Tuesday night 1 point). b. Administrative Meetings (2 hours minimum) =1 point. c. Annual Training points for each day of attendance is 1. Annual Training Attendance (Full) Advance Party Per day 1 point Rear and Close down

7 Points 3 Points 1 Point

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21 April 2001 CHAPTER II RESPONSIBILITIES

1. Commander New York Guard. Will be the final authority for approval of any and all request for variation and non compliance of this directive 2. Chief of Staff. The Chief of Staff will establish policies governing the determination and validation of point assessments for attendance at all NY Guard Drills, administrative meetings, Split Unit Training Assembly (SUTA) and Active Duty with or without pay, for all assigned active duty NY Guard commissioned and Non-Commissioned officers and enlisted personnel. 3. The Deputy Chief of Staff for Personnel, J1, will; a. Monitor and maintain copies of the 1379 automated attendance documents and records of all New York Guard units. b. Utilize this record for reporting value to the state information and to reflect individual participation needed for advancement. 4. Commanders of New York Guard MACOMs. Commanders of the Army Division, Air Division and Civil Military Affairs Brigade will; a. Assure compliance with this directive. It is the responsibility of the Division Commanders to review and submit certified copies of 1379 automated attendance document to HQ, NYG. b. Stress the need for accuracy in reporting and maintenance for individuals. c. Publish additional implementing regulations or instructions as deemed necessary. Commanders will exercise judgment in implementing and adding to requirements. This directive will be followed, except when, in the judgment of the Commander New York Guard, exceptional circumstances dictate otherwise. Conflicts will be resolved through recommended changes to this Directive. Subordinated Commanders will not publish regulations or instructions that conflict with this Directive. d. Notify and provide copies of follow-on regulations or instructions to HQ, NYG for review and approval.

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21 April 2001 CHAPTER III POINT ASSESSMENT

1. Drill and Training Events. A period of full-time attendance at a location as directed by orders issued by HQ NYG, MACOM, or by a published drill schedule. No drill will be scheduled during MACOM Annual Training (AT) period. Individual attendance is recorded on a 1379 automated attendance document. The unit of time allotted for NY guard drill will be converted to a point system as follows; a. A Unit Training Assembly (UTA) is an evening drill, or half day drill of no less than two (2) hours or more than four (4) hours. Attendance points credited would be one (1) point. Individual attendance is recorded on a 1379 automated attendance document. b. A Multiple Unit Training Assembly is a drill consisting of two (2) Unit Training Assemblies. A MUTA would encompass no less than seven (7) hours or more than nine (9) hours unless directed by the commander. The points credited will be: one point (1) for morning UTA, and one (1) point for afternoon UTA, for a maximum amount of 2 points per day. Individual attendance is recorded on a 1379 automated attendance document. 2. Administrative Meeting. A period of time scheduled as no less then two (2) hours at a specific authorized location. The unit of time allotted for a NY Guard Administrative Meeting may also be credited as one point (1) maximum. Individual attendance is recorded on a 1379 automated attendance document. 3. Split Unit Training Assembly (SUTA). A SUTA is a pre-approved duty accomplishing New York Guard activities in lieu of attendance at a scheduled drill. No SUTAs will be scheduled or permitted during a MACOM Annual Training (AT) period. The points allotted for NYG SUTA will be relevant to the drill it replaces. Individual performance of a SUTA will be recorded by date in lieu of the scheduled drill on the 1379 automated attendance document, and include a authorization certificate and certification of performance by a senior officer. 4. Annual Training (AT). Each Major Command's (MACOM) Annual training period will not be more than approximately seven (7) days in duration at a predetermined location. Training requirements will be no less than eight (8) hours a day for the duration. This results in a total time period of not less than fifty-six (56) hours. The unit of time allotted for NY Guard Annual Training (AT) will be converted to a point system assessed as one point (1) for each eight hour day in attendance, points will also be given for Advance, and Rear details. 5. Active Duty with Pay. Officially authorized and directed Active Duty with Pay can only be approved and authorized by the Commander NYG. Each day and/or part of a day on duty will credited as one point (1). Published orders and Certificate of Performance will document this credit.

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6. Active Duty without Pay. Officially authorized and directed Active Duty without Pay on published orders approved by competent authority will be credited as two points (2) for each day or part of a day on duty without pay. Published orders, Certificate of Performance, and Value to the State Reports will document this credit. 7. Special Duty (SD). Officially authorized and directed Special Duty (SD) without Pay on published orders approved by competent authority will be credited as two points (2) for each day or part of a day on duty without pay. Special Duty will be used for directed attendance at work sessions, directed meetings, conference, i.e. MANY, SGAUS, presentation of and for the New York Guard, in parades, speakers bureau engagements, and/or presentation. Published orders, Certificate of Performance, and Value to the State Reports will document this credit.

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21 April 2001 CHAPTER IV REQUIREMENTS

1. Maintaining Membership. To maintain current active membership in the NYG an individual must meet the minimum of attendance and point requirement of fifty percent (50%) of scheduled drills, for a total points of not less then 23 per year, and must attend one (1) AT within a three (3) year period. Note: Based upon AT, and Drills which are not usually scheduled for the same month gives the following: 11 months of scheduled Drills = 44 point per year 33 scheduled Drills for 3 years = 132 points for three years. 1 Annual Training Attendance = 7 points Total points for three years = 139 Divided by 3 years = 46.33 points per year divided by 50% Averages out to 23 points per year

2. Promotion Requirements. For promotion and advancement consideration in the New York Guard, all individuals must meet the minimum of attendance point requirements of seventy-five percent (75%) of scheduled rills. This results in a minimum of 36.5 points per year. Additionally they must have attended two (2) periods of Annual Training within a three (3) year period. Consideration of attendance points for promotion may vary based on grade and duty assignment. Points should be calculated and assessed during the entire period for advancing grade, based on time in grade need for next promotion. As an example, if a promotion from O-4 to O-5 was under consideration a minimum of three years time in grade is needed, whereas from O-2 to O-3 it is a two-year time in grade. The point assessment would therefore be based upon the past three or two years of active duty time respectively. Note: Based upon AT, and Drills not usually scheduled for the same month this gives the following: 11 months of scheduled Drills = 44 point per year 33 scheduled Drills and meetings for 3 years = 132 points for three years. 2 Annual Training Attendance = 14 points Total points for three years = 146 Divided by 3 years = 48.66 points per year divided by 75% Averages out to 36.5 points per year

3. Special Requirements. Active duty NYG members unable to meet the minimum of two (AT) in a three (3) year period may use extra duty point assessments other than AT. To meet this special requirement the extra duty must be specifically documented, and submitted for approval by the Commander, NYG. A copy of this approval will be attached to the 1379 automated attendance document during the period of this extra duty. Published orders, Certificate of Performance, and Value to the State Reports will document this credit. Additionally, the Commander NYG may waive the AT requirement where drill attendance and additional duty performance is exemplary and AT attendance creates undue hardship. IV-1

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