Warwick Township Minutes Of Last Meeting

Warwick Township: Minutes of Last Meeting

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February 17, 2009

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MINUTES OF THE BOARD

The meeting was called to order by Chairman Troy Clair, at 7:00 PM Present Were: Board Members: Troy Clair, Donald Engle, Lee Spangler, Edward Stone and Jeffrey Tennis, Claudia Watt, Carl Haws, Solicitor William Crosswell, and Consulting Engineer Scott Carl. GUEST RECOGNITION There were no guests to be recognized. The MINUTES of the January 20, 2009 meeting were unanimously approved as written on a motion by E. Stone, seconded by J. Tennis. The TREASURER’S REPORT was unanimously approved on a motion by T. Clair, seconded by D. Engle. PAYMENT OF THE BILLS, in the amount of $56,874.12, for the period from January 20, 2009 through February 17, 2009, was approved on a motion by D. Engle, seconded by J. Tennis. Passed unanimously. The WATER OPERATING REQUISITION, in the amount of $25,000.00, for operation of the water system through March 17, 2009 and the SEWER OPERATING REQUISITION, in the amount of $46,000.00, for operation of the sewer system through March 17, 2009, were unanimously approved on a motion by T. Clair, seconded by L. Spangler. The following REQUISITION from the Water Bond Redemption & Improvement Fund was unanimously approved on a motion by L. Spangler, seconded by D. Engle: REQ. PAYEE REASON AMOUNT WB320 Entech Engineering, Inc. Lititz Run Rd. Water Line Replacement $15,553.63 The following REQUISITIONS from the Sewer Bond Redemption & Improvement Fund were unanimously approved on a motion by L. Spangler, seconded by E. Stone: REQ. PAYEE REASON AMOUNT

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B362 Lititz Sewer Authority WWTP Upgrade $12,038.02 B363 Entech Engineering, Inc. GIS-Lititz Area Sewer $1,370.20 Total $13,408.22 ADMINISTRATORS REPORT C. Watt gave the following report:

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Warwick Township: Minutes of Last Meeting

The on site work for the audit of the 2008 fiscal year took place during the week of February 2 nd. A draft of the audit report and adjusting entries were submitted today. After Staff has an opportunity to review the draft, a meeting will be scheduled with the auditors prior to the issuance of the final report. Township and Authority Staffs are working together to revise and update the Employee Handbook. We will meet with the consultant, Nancy Hess, on March 16th. A draft of the medical benefit plan that was received from Benecon on January 16th has been reviewed and a list of questions and comments has been prepared. Staff will meet with representatives of Benecon on March 6 th to review these comments and Benecon’s wellness program. The final draft of the 2008 Comprehensive Sewer Plan was to be presented at this meeting. However, Staff has not had an opportunity to review the final revisions that were submitted last month by Entech. MAINTENANCE REPORT C. Haws reported on the following maintenance to the systems: Packing was installed in a pump at Station 4. Maintenance personnel continue servicing the small equipment. Maintenance personnel have also finished painting the wellhouse walls. Several modems went bad and were replaced at Stations 1 ,3, 4, 7, 8, 11, 13 & 14. Two new hour meters were installed at Station 5. A fuel leak on the return line on the generator at Station 3 was repaired. The generator’s water pump was also replaced. Pumps 1 & 2 at Station 7 were pulled. The pumps had high hours and the impeller was clogged. Pump packing was installed in the pumps at Station 13. Maintenance personnel cleaned the wet wells at Stations 4, 10 & 18. The pressure relief valve at Station 1 was rebuilt. Maintenance personnel were called out Thursday night due to a water main break on Green Acre Rd. The line was repaired by 3 AM. SOLICITOR’S REPORT B. Crosswell said that his office responded to the letter sent by Sager, Swisher & Co. regarding the 2008 Audit. Red-Flag Policy - B. Crosswell said that the date to implement the Red-Flag Policy to st

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Warwick Township: Minutes of Last Meeting

prevent identity theft was moved to May 1 but no further clarification of the policy has been issued. We will review the policy in March. The Solicitor’s office will be looking into proposed changes to the Rates, Rules and Regulations that were submitted by C. Watt. ENGINEER’S REPORT S. Carl attended the workshop meeting with WTMA Staff on February 6 th. Comprehensive Sewer Plan - Authority review comments were incorporated into the Plan and were forwarded to WTMA for final review. GIS Mapping / Lititz Area - Final review comments were received and incorporated onto atlas maps at the end of January. On February 12, three sets of laminated atlas map booklets were issued to WTMA. S. Carl stated that the project was completed well under the approved budget. Sechan Electronics - Entech has been communicating with Diehm & Sons by telephone and e-mail. We are awaiting a Final Revised Drawing package. Shoppes at Kissel Village / Target - We are waiting for a response to our January 14th comment letter. Lititz Run Road Water Line Replacement - Entech Staff has been working on permitting, final design, temporary construction easement and permanent waterline easement agreements. The bid advertisement was issued to the newspaper on February 12th and the project is out for bid as of February 16th. There will be a mandatory pre-bid meeting on Friday, February 27th at 10 AM. We will receive bids on March 10th. Lititz Sewer Authority WWTP Upgrade - Since the last Authority meeting, Entech worked with various people on the temporary construction easement and land purchase agreements. Notices of Award and Contract Documents were issued to all three Contractors. The final draft of the grant application was reviewed and comments were forwarded to McCullough Consulting. On January 16th, the grant application was submitted to the Commonwealth Financing Agency. The application is under review and there have been some followup conversations with McCullough. Final sets of contract documents "for Construction" have been completed and issued to the Contractors, WTMA, LSA and Warwick Township. At the request of Lititz, S. Carl contacted Pennvest regarding submitting an application for funding. For a variety of reasons, funding through Pennvest is not feasible. The official Pre-Construction meeting was held at the Wastewater Treatment Plant on February 13th. Signed Contract Documents and Notices to Proceed were issued to the three Contractors on the same day. S. Carl said that the project is on schedule. SUBDIVISIONS Newport Square Revised Lots 152 & 153 - C. Watt said that the Developer has submitted the executed Bill of Sale and Maintenance Guaranty Agreement and a Maintenance Guaranty Bond. A motion was made by L. Spangler, seconded by D. Engle, to accept the Bill of Sale and Maintenance Guaranty for Newport Square Revised Lots 152 & 153. Passed unanimously.

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Warwick Township: Minutes of Last Meeting

United Zion Retirement Community("UZRC") - C. Watt said that, today, WTMA received an application for 3 EDUs of water and sewer capacity to serve the expansion of United Zion Retirement Community. There is an existing residence at the back of the facility facing Newport Road that will be demolished. Two duplex buildings (four units) will be built and will be connected through the main lines that service the facility. There are two other properties that are owned by UZRC that face Furnace Hills Pike. These properties are connected to the water and sewer systems and we would like the plan to show how those units are connected. This will be addressed in Entech’s comment letter. Pioneer Management, LLC, the Consultant for UZRC, would like to submit a Sewage Planning Module Exemption. Staff asks that the Board conditionally approve the requested capacity so that the exemption request will not be held up until the next meeting. A motion was made by T. Clair, seconded by L. Spangler, to conditionally approve 3 EDUS of water and sewer capacity to serve the UZRC expansion pending approval of the Authority’s Engineer. Passed unanimously. As there was no further business to discuss, the meeting ADJOURNED at 7:26 PM on a motion by T. Clair, seconded by L. Spangler. _______________________________ L. Lee Spangler, Secretary

Content Last Modified on 3/18/2009 1:20:44 PM

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