Using Powerpoint For Presentations: August 3, 2009 1

USING POWERPOINT FOR PRESENTATIONS

August 3, 2009

1

GUIDELINES BIG

SIMPLE

CLEAR

August 3, 2009

PROGRESSIVE

CONSISTENT

2

MAKE IT

August 3, 2009

BIG 3

MAKE IT BIG(TEXT) •

This is Arial 12

•

This is Arial 18

TOO SMALL

• This is Arial 24

• This is Arial 32

• This is Arial 36

• This is Arial 44

August 3, 2009

4

MAKE IT BIG (HOW TO ESTIMATE) • Look at it from 2 metres away 2M

August 3, 2009

5

KEEP IT SIMPLE

August 3, 2009

6

KEEP IT SIMPLE (TEXT) • Too many colours • Too many Fonts and Styles • HEADINGS SHOULD BE BOLD CAPITAL AND UNDERLINED • THE 7X7 RULE – No more than 7 lines per slide – No more than 7 words per line August 3, 2009

7

KEEP IT SIMPLE (TEXT) •

Commissioned as HMIS Hamla on 15 Jan 1946 after the Second World War, the present site of Hamla was part of the Combined Operations Training Centre around Mumbai and was known as the Landing Craft Wing. This site also accommodated Boys Training Establishment for short duration post independence. The establishment was re-commissioned as INS Hamla on 06 Jan 1954 with the shifting of the Supply and Secretariat School and the Cookery School from Kochi to its present site in November 1953.

! D E

•

August 3, 2009

O O T

L I A T E D

8

KEEP IT SIMPLE (TEXT) • Commissioned as HMIS Hamla on 15 Jan 1946 afterER the Second L World War. P M I S H C U M

August 3, 2009

9

AS PER ECONOMIC TIMES ZMAX

2

MAX REQ1

1

MAX REQ2

2

1

2.5

2

4

1

HCT2

175

175

175

RATIO2 MINREQ1

1

MINREQ2 MINREQ3

2

O O T

August 3, 2009

1

1

4

2

4

1

1

-100

-100

-100

75

75

75

-175

1

-175

1

-175

1 1

1

! D E

L I A T E D

1 1

1

1

2.5

1

HCT3

2

1

1 1

2

1

2.5

1

1

1

1

VOL3

RATIO1

2

1

VOL2

HCT1

2 1

MAX REQ3 VOL1

1

1 1

1

235 20

30

<=

90

100

<=

15

20

<=

80

80

<=

150

150

<=

60

60

<=

35.71429

100

<=

62.5

175

<=

26.78571

75

<=

1.82E-12

0

-1.4E-12

0

20

20

>=

90

50

>=

15

15

>=

10

AS PER ECONOMIC TIMES MAX REQ1

1

1

MAX REQ3 VOL1

1 2.5

2

VOL3 HCT1

1

4

1

1

1

175

RATIO2

August 3, 2009

175

175

H C U M

! ER

1

L P M I S 2.5

2

4

1

1

1

-175

-175

-175

1

1

HCT3

RATIO1

1

-100

-100

-100

75

75

75

11

AS PER ECONOMIC TIMES 12000

! D E

10000 8000 6000 4000 2000

O O T

L I A T E D

Series1 Series2

August 3, 2009

SE P O C T NO V DE C

JA N FE B M AR AP R M AY JU N JU L AU G

0

12

AS PER ECONOMIC TIMES 12000 10000 8000 6000

H C U M

4000 2000

R E L P M I S

Series1 Series2

August 3, 2009

V NO

SE P

JU L

AY M

AR M

JA N

0

13

KEEP IT SIMPLE(PICTURE) • Art work may distract your audience • Artistry does not substitute for content

August 3, 2009

14

KEEP IT SIMPLE (SOUND) • Sound effects may distract too – Use sound only when necessary

August 3, 2009

15

KEEP IT SIMPLE(TRANSITION) • This transition is annoying, not enhancing • Appear and Disappear are better

August 3, 2009

16

KEEP IT SIMPLE(ANIMATION)

O O

N I T C 2M A R T S DI

! G

T

August 3, 2009

17

KEEP IT SIMPLE(ANIMATION)

2M

E L P M I S August 3, 2009

D AN

TO

E H T

T N

P

I O

18

MAKE IT CLEAR

August 3, 2009

19

MAKE IT CLEAR(CAPITALISATION) • Slides with ‘ALL CAPITAL LETTERS’ are a little difficult to read • Sentence case slides are easier to read

August 3, 2009

20

MAKE IT CLEAR(FONTS) • Some fonts are difficult to read on screen • ARIAL,VERDANA & SANSERIF fonts are clearer • Italics are difficult to read on screen August 3, 2009

21

MAKE IT CLEAR(FONTS) • Normal or Bold fonts are clearer • Underlines may signify hyperlinks • Instead use colours to emphasise

August 3, 2009

22

MAKE IT CLEAR(NUMBERS) •

Use numbers only for lists with sequence For example How to put an elephant into the fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door

August 3, 2009

23

MAKE IT CLEAR (NUMBERS) •

How to put a giraffe into the fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

August 3, 2009

24

MAKE IT CLEAR(BULLETS) •

Use bullets to show a list without – Priority – Sequence – Hierarchy

August 3, 2009

25

MAKE IT CLEAR(COLOURS) Use contrasting colours Light on dark vs dark on light Use complimentary colours Recommended Yellow/White letters over Blue background

White letters over black background August 3, 2009

26

MAKE IT CLEAR(SIZE) •

Size implies importance

August 3, 2009

27

MAKE IT CLEAR(SIZE)

• Size implies importance August 3, 2009

28

MAKE IT CLEAR(SIZE) •

Size implies importance

Note.Always download larger pixel size images and not the thumbnails and when using a picture or video downloaded from the internet go from max pixel resolution August 3, 2009

29

BE PROGRESSIVE

August 3, 2009

30

Mode of instruction

TYPES OF INSTRUCTIONAL TOOLS Discovering ! Learning O INDIVIDUAL SOCIAL G E CONSTRUCTIVE CONSTRUCTIVE N O TOOLS TOOLS IN Y INDIVIDUAL AN SOCIAL M COMMUNICATIVE INSTRUCTIVE O TOOLSTO TOOLS Direct Instruction INDIVIDUAL August 3, 2009

PAIR Complexity of Interactions

GROUP 31

TYPES OF INSTRUCTIONAL TOOLS Discovering Learning Mode of instruction

! Social D E S Constructive U C ToolsO

Individual Constructive Tools

D

Individual AN Instructive IVE Tools ESS

Direct Instruction

R G O R P

INDIVIDUAL August 3, 2009

S U TH

F

Social Communicative Tools

PAIR Complexity of Interactions

GROUP 32

BE CONSISTENT

August 3, 2009

33

BE CONSISTENT • Differences draw attention • Differences may imply importance • Use surprises to attract not distract

August 3, 2009

34

BE CONSISTENT Differences draw attention o Differences may imply importance

Use surprises to attract not distract These differences distract! August 3, 2009

35

BE CONSISTENT • Differences draw attention • Differences may imply importance • Use surprises to attract not distract

August 3, 2009

36

BE CONSISTENT • Differences draw attention • Differences may imply importance • Use surprises to attract not distract

Confusing Differences! August 3, 2009

37

BE CONSISTENT • Differences draw attention • Differences may imply importance • Use surprises to attract not distract

This surprise attracts August 3, 2009

38

IN SUMMARY • • • • •

BIG SIMPLE CLEAR PROGRESSIVE CONSISTENT

August 3, 2009

39

PLEASE REMEMBER!!!!! • COMMUNICATION IS THE KEY • TEXT TO SUPPORT THE COMMUNICATION • PICTURES TO SIMPLIFY COMPLEX CONCEPTS August 3, 2009

40

PLEASE REMEMBER!!!! • ANIMATIONS FOR COMPLEX RELATIONSHIPS • VISUALS TO SUPPORT, NOT TO DISTRACT • SOUNDS ONLY WHEN ABSOLUTELY NECESSARY August 3, 2009

41