Ucd National Library

Use Case Diagrams and Narratives of the Existing System

Use Case Diagram

System Name: Copyright Application

Reference Number: NatLib01 Version Number: 1.0

Identification summary Title: Process Documents Summary: The applicant, after printing two copies of the copyright application form, fills-up the copies of the form and submits it to the Notary Public. The Notary Public then notarizes the document and after the applicant pays for the notarization fee, the document is then returned to the applicant. Actors: Applicant and Notary Public Creation Date: 28/02/2009 Date of Update: N/A Version: 1.0 Person in Charge: Neferteri Grace P. Jumawan Flow of Events Preconditions: 1. Applicant has already produced the required copies of the copyright application form.

Main Success Scenario: The use case is triggered when the applicant goes to the Notary Public to have his copies of the copyright application forms notarized: 1. The applicant goes to the Notary Public. 2. The applicant gives the copies of the copyright application form to the Notary Public. 3. The Notary Public notarizes the copies of the copyright application form. 4. The applicant pays the notarization fee. 5. The Notary Public receives payment for notarization. 6. The Notary Public returns the copies of the copyright application form. 7. The applicant receives the notarized copies of the copyright application form.

Alternative Sequences: 1. The applicant only notarizes one copy and photocopies the notarized one instead. 2. The copies of the copyright application form from the applicant was taken from other sources instead. Error Sequences: 1. The applicant fails to notarize the copies of the copyright application form. 2. The applicant has insufficient money to pay the notarization fee. Post-Conditions: 1. Copies of the copyright application form are notarized. 2. Applicant’s money decreases. 3. Notary Public’s money increases.

Identification summary Title: Process Copyright Application Summary: The applicant, after having notarized two copies of the copyright application form, purchases two documentary stamps from the COOP Staff. After purchasing the documentary stamps, the applicant attaches the stamps to the forms, and submits it together with two copies of the applicant’s work to the Registrar. The registrar then checks the applicant’s work and gives the applicant a payment slip. The applicant brings the payment slip to the Cashier and pays the required amount. The Cashier then gives the applicant a customer copy of the official receipt of his payment, which he then submits to the Registrar. The Registrar then confirms the payment and informs the applicant as to when his work can be claimed. Actors: Applicant, Cashier, COOP Staff, and Registrar Creation Date: 28/02/2009 Version: 1.0 Flow of Events

Date of Update: N/A Person in Charge: Neferteri Grace P. Jumawan

Preconditions: 1. Applicant has already notarized the required copies of the copyright application form. 2. Applicant has already produced the required copies of his work due for copyright registration. Main Success Scenario: 1. The applicant purchases the documentary stamps. 2. The applicant then submits his work together with the copyright application form to the Registrar. 3. The Registrar approves the applicant’s work and gives a payment request form to the applicant. 4. The applicant pays the amount stated on the payment request form to the Cashier. 5. The Cashier acknowledges payment of applicant. 6. The applicant is successfully informed by the Registrar as to when he can claim his work . Alternative Sequences: 1. The applicant submits the notarized copies of his copyright application forms together with the copies of his work to the Registrar first before purchasing the documentary stamps. Error Sequences: 1. There are no available documentary stamps. 2. Required copies of the applicant’s work and its corresponding notarized copyright application form are not met.

Post-Conditions: 1. Claim stub is received by the applicant. 2. Registrar’s number of approved work increases. 3. Applicant’s money decreases. 4. Cashier’s cash increases. 5. COOP’s cash increases.

Activity Diagram for Process Documents:

Activity Diagram for Process Copyright Application:

Proposed Activity Diagram for the Process of Copyright Applications Based on their Existing Process Flow, the said processes are okay and organize. I think there’s no problem in the existing system for the application of Copyrights.

Copy of Receipt