Trel Nov 9 Final]

1 Te Rawhiti Enterprises Ltd Meeting of Board of Directors Sunday, 8 November, 2009, 11.30-4am Te Rawhiti Marae Karakia and Mihi Matu Clendon .Mihi to Peti Ahitapu as the Patu Keha Director by Helen Harte and Richard Witehira Apologies There were none Present Board: Bella Thompson, Pania Sigley, Bert Riley, Peti Ahitapu, Helen Harte BDM: Robert Willoughby, Admin: Michelle Elboz. Training & Planning: Richard Witehira Also present: Kuia/Kaumatua: Te Aroha Rewha van der Heyden, Marara Te Tai Hook, Joe Bristowe, Matu Clendon Te Hau Kainga: Francis Hepi, Alvin Rewha, Carl Tenana, Iti Arama, Anya Hook, Te Miringa Hoori, Murray Hemara, Dean Clendon, Jacci Rewha, George Riley, John Booth Manuhiri Dr James Williams, NIWA, Andrew Blanshard, Chief Historic Ranger (Archaeologist), DOC. Minutes of the last meeting: minutes were read and accepted as a true record. H Harte/ B Riley CD Business arising from the Minutes There was none. Correspondence There was none brought to the meeting. BDM to be asked for correspondence file for the next meeting. Finances The Trading Statements were read and analysed by R Willoughby. August sales of $12,022 were offset by expenses of $14, 547 making a trading loss of $2,525. September had sales of $5,342 and expenses were $413,711 with a trading loss of $8, 369. Retrospective funding from Min Fish to NK and credited to TREL from NK. October sales of $36,302 were recorded. Expenses of $26, 571 leaving a profit of $9,731 for the month. From April to October, the $74,849 sales were off-set by expenses of $70,814 and a profit of $3,711. This is not really a profit but managing the projects economically and the money is always put back in to the business. Activities o TREL has 7 full-time and 2 part time employees working on projects. They are acquitting themselves well and meeting the project standards and this will make it easier when we pitch for projects in future. o Successful max funding awarded to TREL for 6 youth workers (16-24 yrs) and a supervisor to work on CPCA projects. o The glass working project is close to starting. In discussion with the Kororareka Marae Society (KMS) about establishing a glass work

2 station in the building. The glass works will need a qualified person with a backup to work the live station at KMS. Robert proposing that Barb do this full time and Anya to oversee the Marae workshop to build production for the retail sales shop. o TREL has a permit for guiding concession on the islands and Cape Brett. Gloria Martin will lead this and train guides. We are working with two boat operators on the guiding o Contracts There are 6 contracts in play for Te Rawhiti. Nga Whenua Rahui %75k p.a. Stage 1 is ahead, 3-5year programme, started July, 2009. Finish July 2010. DOC-Cape Brett, $25k, Stage 1 started and is almost complete, Stage 2 &3 start Feb, 2010. Island song $23k, post monitoring, service traps monthly for 2 days a month. CPCA Hauai $5k, waiting for NRC audit, Clint McGee until end of January, then TREL will administer. Mike Knight to be approached. CPCA Project Eastern Points (Omakiwi, Tawiriwiri, Kokinga) : 2 weekly checks, liaison with EBOIPS & Guardians, John Booth overseer, Karl and Karena. CPCA Project Points Orokawa: $6k, 2 weekly checks, Liaison with EBOIPS & Guardians Project Strip Te Uenga, Dicks bay: $6k, start 15 Nov, liaison with EBOIPS and Guardians. Project Rakau, Wairoa, Te Kauri Tangatapu: $22k for 6 youth workers, MSD subsidy, start Nov 9, 4 trapping, 2 guiding. Blandy, Carl and 4 boys. Gloria and 2 girls. Guided Walks: permit granted, $20k p.a., permit issued to TREL, start date Nov 9. Moturua 7km, Urupukapuka-40 mins, $10 per head. Building a 2 hour walk with Paul and ? Working on that. RBT (Rawhiti Box Traps) $2k. loan application from MWWL, workshop for TREL to make traps. Kelvin, Russell maybe. Waiting for funding: MWWL application $20k Nursery and glass start up. Tindall Foundation, $40k grant Annie Rose Ltd $12k, Workshop for glass making plus KMS building for another station. by

Five day Training programme led by Richard Witehira, assisted Carl Tenana was detailed. End of BDM’s Report. Draft Financial Policy was to be finalised by Robert, Pania and Bert.

Community Interests Loan to buy Canterbury. H Harte asked that the interest be paid by TREL instead of by herself. The loan was found by H Harte so that the hulk could be purchased. P Sigley and B Thompson disagreed. R Willoughby said he would discuss further. R Witehira said that Patukeha was working on being able to buy more shares.

3 General Business Jacci Rewha- speaking for her partner, Albert Clendon aired some operational concerns. 1 Tent and camping gear not adequate. H&S Plan requirements need to be met 2 A field allowance was asked for. This was to be discussed with the other workers and the BDM. 3 There were contractual questions which were to be discussed at another attempted meeting with Jacci, BDM the next day, including ‘a neutral person’-the Chairperson was agreed to by J Rewha. Richard Witehira-Nga Whenua Rahui granted funding to Patukeha hapu for funding to produce a TV documentary on the work being done by TREL workers including a hikoi to Te Kaha to see the developments they have produced with Nga Whenua Rahui. Dean Clendon-Urged the Board to get the equipment up to date for the men. He was assured that this was happening as money became available. the

Francis Hepi-Congratulated TREL and the workers for all joining in to projects. He said that Robert and Blandy were doing a good job.

Richard Witehira-said that the workers were doing a very good job and that they brought to the work their skills, experience and commitment which was why it was working so well. DOC Permit for Guided walks on Moturua, Urupukapuka and Cape Brett, was signed by the Chairperson and Bert Riley to enable the Guided Walks by Gloria Martin to take place the next day. Combined Hapu business incorporated in to TREL meeting. Andrew Blanshard, Archaeologist-the Chief Historic Ranger for DOC was invited by the hapu to talk at a Hapu meeting but time over run meant that the hapu were already present. He presented on ppt his archaeological findings on Urupukapuka Island. This was very interesting and he was asked many questions and he was applauded when he finished. Moturua Island DOC camping ground An invitation was sent out by DOC to attend an opening of the Campsite at Moturua Island on Tuesday, 3rd December. M Hook emailed out to DOC and different Hapu members asking if Resource Consent had been sought as she did not remember nga Hapu being consulted on this Take. No one replied to her query so she thought it had been taken care of but had missed it. DOC had put her name down to do the powhiri to which she had agreed. However, during discussion at this meeting, it was confirmed that nga Hapu had not, in fact, been consulted although cousin Jackie Maioha had given his permission and DOC went ahead on

4 the strength of his permission. Nga kaumatua objected to the campsite being built there because the area was a significant tapu area and advised that DOC be notified of our concerns and that M Hook should withdraw from the powhiri until such time as this matter is settled between DOC and nga Hapu. Letters were to be sent to DOC from nga hapu. Section 186a ‘No Take Area’ in Maunganui. The Application was handed out. Total ban for 2 years was agreed to for all fishing in the area designated. Final Te Kupenga Ipipiri: Traditional & Customary Oral History Fishing Report, Ministry of Fisheries was handed out. It is on the Te Rawhiti Marae website. The meeting closed with a prayer by Matu Clendon at 3.45pm

Chairperson’s signature Date