Time Management[1]

Tim e Man a ge men t -The four quadrant rule -Source - Seven Habits Of Highly Effective People -by Stephen Covey

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Presented by:- Nitin Kumar Banka (8359)

Few quest ions  Do we find 24 hours to be less in a day ?  Do we often fail to meet the deadlines ?  Do we find time to be with your family and friends ?  Do we find relaxing time; reading time; playing time ?  etc…….

Four Qu adrants  Our time is normally divided into four categories / quadrants

Urgent

Not Urgent

Important

Quadrant 1

Quadrant 2

Not Important

Quadrant 3

Quadrant 4

Where d o we sp end our time ? Urgent

Not Urgent

Important

Quadrant 1

Quadrant 2

Not Important

Quadrant 3

Quadrant 4

Ex amp le o f a St udent Urgent

Not Urgent

Important

Quadrant 1 Prepares for exam at the last minute

Quadrant 2 Prepares for exam well before the exam

Not Important

Quadrant 3 Spends most of the time in completing friends notes

Quadrant 4 A Lazy person not bothered of his / her exam

Ex amp le o f a n Ex ecutiv e Urgent

Not Urgent

Important

Quadrant 1 Work done at the last minute

Quadrant 2 Work planned and executed well before the dead line

Not Important

Quadrant 3 Attending to friends phone call for 2 – 3 hours

Quadrant 4 A Lazy person – always sleeping and doing time pass

Re sults

Important

Not Important

Urgent

Not Urgent

Stress, Burnout Crisis management, Always putting out fires

Vision, Balance, Discipline, Control, Few crises

Short term focus, Goals & Plans worthless, Feel victimized, Out of control

Total irresponsibility Fired from jobs Dependent on others

Quadrant 1  Quadrant 1 persons are always in a hurry as they are doing jobs which are important and urgent  Since the quadrant 1 persons are always in a rush, they never find time and peace of mind  Their efficiency is never optimum (ask our self when we do any thing in a rush do we get the perfect / required results)

Quadrant 2  Quadrant 2 people always plan their schedule well.  They set their own targets and complete the same before the deadlines  They have ample of time and peace of mind  Their efficiency is always very high (ask our self about the outcome of a job when it is done in a cool manner)

Quadrant 3  Quadrant 3 persons may be very hardworking but they do not succeed since they spend most of their time in doing unimportant things

Quadrant

4

 We know what kind of persons lie in the quadrant 4  They are irresponsible / lazy.

Re alit y  Not a single person in this world actually belongs to one particular quadrant.  Every person’s time is divided in the four quadrants. For Example

Important Not Important

Urgent

Not Urgent

Quadrant 1 30% Quadrant 3 10%

Quadrant 2 30% Quadrant 4 30%

An I deal Mix No matter how much we plan we will require some time to spend in this quadrant. So always be ready for it.

Important

Spend most of the time in this quadrant. Move our time from other quadrant to this quadrant. Our efficiency will increase and so will our peace of mid

Urgent

Not Urgent

Quadrant 1 5%

Quadrant 2 80%

Quadrant 3 Quadrant 4 Not 10% 5% Important

Like it or not some of our time will be taken by Quadrant 3 and Quadrant 4, But one should keep the time in these two quadrants at its minimum

TH ANK YOU

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QUESTIONS?