Time Management

Time Management: A Guide for Personal Planning.

I. Time As a Scarce Resource II. Focusing on Discretionary Time III.How Do you Use Your Time? IV. Five Steps to Better Time Management V. Some Additional Ponder

Which of these sentences do you choose?  You do the interesting things before the    

uninteresting things. You do the things that are easy than before the things that are difficult. You do the things that are urgent that are thing important. You work on things in order of their are arrival You wait until a deadline approaches before really moving on a project.

I. Time As a Scarce Resource  Time is a unique resource. It can never be replaced. It can never be saved. It can not be stockpiled. It can also not be retrieved.  So all managers need to use this resource carefully in equal abundance.

II. Focusing on Discretionary Time Time

Discretionary Time

Response Time

 Discretionary Time  What is discretionary time?  Discretionary time is a time under a manager's control.

 Why discretionary time is important to

Managers?

 Because it is manageable.

 Response Time  What is Response Time?  Response Time is a part of manager’s time under uncontrollable.

III. How Do you Use Your Time? How do managers use their time? By keeping log or diary of daily activities for a period, and then evaluate the data they gather.

IV. Five Steps to Better Time Management  Make a li st of your obje ctive.  Rank the Object ives acco rding to

their  List achie  Assig activ objec  Sched to Pr

imp the ve y n pr itie tive ule iori

ortanc activi our Ob ioriti s requ s Your a ties

e ties jecti es to ired

nece ssary to ves the vario us to r each t he

ctivi ties accor ding

V. Some Additional Ponder  Follow the 10-90 Principle Know Your Productivity Cycle Remember Parkinson’s Law Group Less Important Activities Together Minimize Disruption

* Follow the 10-90 Principle

Managers produce

90% of Result

By Using only:

10%of their times

* Know Your Productivity Cycle If we know our activities cycle, we will

increase the effectiveness. Because we can schedule them and

solve the problem when it happens to us.

*Remember Parkinson’s Law It states that work expand to full fill the time

available.

It means you schedule too much time on this task.  If we use an excessive amount of time, time

allocation will happen.

*Group Less Important Activities Together Don’t spend too much time on the activities which are not important. * Av oid in g: duplication, waste and redundancy.

*Minimize Disruption  Minimize disruption by Setting a block of discretionary time. Trying to insulate yourself. Refusing phone calls or visitors. Reading a blocks of time every day. Making a brief in the meeting.

*Beware of Wasting Time in Poorly Run Meeting  Meetings take up a large proportion of a

managers' time.

Establishing a meeting, managers should Set a time limit time Prepare agenda Remain standing

Thank For Your Attention!