HEARTY WELCOME TIME MANAGEMENT Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
We do What we like, and not What we should. Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
•
Your plan may fail but Do not fail to make a plan
•
Your attempt may fail but Do not fail to make an attempt.
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
•
One who Values Time create HISTORY.
•
Others (who do not value time) read only HISTORY.
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
T I M E 11
12
•
Is Golden
•
Cannot recover at all, once lost.
•
Is equal to all
1
10
2 3
9 4
8 7
Prof. Dr. Madhavan Bangalore
6
5
0 98860 67232 email:
[email protected]
TIME MANAGEMENT ‘TIME’ have varieties 1. 2. 3. 4. 5. 6. 7. 8. 9.
Useful time / Wasteful time Busy time / Lazy time Good time / Bad time Morning / Evening Work time / Play time Young age / Old age Traveling time Waiting time Sickness
Prof. Dr. Madhavan Bangalore
10. 11. 12. 13. 14. 15.
Reading time Training time Relationship time Long time Habit Entertainment
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Plan for a week = 7 days x 24 hrs. Example : 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
Work Sleep Food Travel Write letters Read Talk Shopping Visit Relatives Morning walk Unexpected Total
7 x 10 7x7 7x1 7x1 7x1 7x2 7x1
: : : : : : : : : : :
70 Hrs. 49 Hrs. 7 Hrs. 7 Hrs. 2 Hrs. 7 Hrs. 14 Hrs. 7 Hrs. 4 Hrs. 4 Hrs. 10 Hrs.
=
168 hrs.
Need = Shortage
184 Hrs. 13 Hrs.
? What is important ? What is Urgent ? What gives - Success - Happiness - Satisfaction ? What satisfies long term plans.
: 184 Hrs.
DECIDE AND ACT Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT N
•
Does our Compass show the direction of your destination ?
•
What are your objectives / goals ? Short-term Long-term
•
Short-term goals, must lead to fulfilment of long term goals.
Prof. Dr. Madhavan Bangalore
S
0 98860 67232 email:
[email protected]
TIME MANAGEMENT The CLOCK represents our Ø commitments Ø appointments Ø schedules Ø goals Ø activities i.e. what we do with, and how we manage our time. The COMPASS represents our Ø vision Ø principles Ø values Ø mission Ø conscience Ø direction
N
i.e. what we feel as important and how we lead our lives.
S Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT People are different types 1. Always in a Hurry
No Plan No Discipline / order
Plan is a must for Important things
2. Goody Goody with Everybody
Puppet in hands of others
Goals are very important in life
3. Hard Worker
Always working on something or the other
It is important to work smarter and not work harder.
4. Know all Champions
Take it easy type Pretend to know all
They use others
5. Perfectionist
Always want to do a perfect job
Don’t waste time. Quality of perfection depending upon need
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Time = Life = Action Result Result Happiness/Satisfaction Do you want happy life ? Then you must have happy times. For happy times - Decide what you want - Reason why you want
Goals (What)
Mission (How)
Principles (Why)
- Fix actions how to go about achieving it Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
80% of Time spent for 20% Results. Urgent things take up most time Prof. Dr. Madhavan Bangalore
Let Urgent things wait. Spend time for 80% of Important things. 0 98860 67232 email:
[email protected]
TIME MANAGEMENT IMPORTANT High
U R G E N T
Low
Do it Now
Plan it
Delegate it 1
3
2
4
Forget it
Low
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT IMPORTANT High
Low I Do it Now
U R G E N T
Crisis Pressing Problems Deadline – driven projects, meetings, preparations
II Plan it Preparation, Prevention Values Clarification Planning Relationship Building Empowerment
III Delegate it Interruptions, phone calls Some mail, Some Reports Some Meetings Many Popular Activities
IV Forget it Trivia, Busywork Junk Mail Some Phone Calls Time wasters “Escape” Activities
Low
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT 1.
Determine Purpose of life. - Physical - Mental - Social - Spiritual
2.
Review Roles. - Individual - Son/Daughter - Brother/Sister - Father/Mother - Boss - Sub-ordinate - Friend - Social activist etc.,
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT 3.
Identify/Modify Goals. - Short term goals - Modify Short term goals to fit with Long term goals. - Long term goals in line with principles of Nature.
4.
Fix -
5.
Exercise Integrity in the moment of choice. - While we have choice to make decisions, we do not have choice on the consequences of our decision.
weekly/monthly Action Plan. Fix how & when and then the duration. Review direction. Take corrective actions.
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Time is Life.
Life is to
-
Live
-
Love
-
Learn
-
Leave a Legacy
This 4 dimensions may fix the purpose / goals of life. In other words, how we spend our life time. Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Self-awareness
To Live
To Love
To Learn
To Leave a Legacy
What is my current situation? What is my paradigm of quality of life ? Conscience What is within me to fulfill ? What are the principles that will produce quality-of-life results ? Independent Will What choices do I need to make to fulfill my needs and capacities ? What scripts do I need to rewrite ? Creative Imagination What are the quality-of-life results I desire ? What can I do to create them ? Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Why are we, always in a Hurry / Urgency ? Because we postpone (procrastinate) important things. 1. Depression
No interest
2. Inadequate Help
Dis-appointment
3. Over whelmed with huge work
Lack of Self confidence
Change moods TO DO Re-invent interest Use even small help Develop self confidence. Small drops mighty ocean. First step for 1000 mile Journey.
4. Inferiority Complex Will it be possible by me ?
Self analysis. Self Esteem
5. Benefits unknown
Ask others as much as possible
Ignorant
6. Afraid of success / All work by himself. Self courageous failure Blames from others 7. Wants perfection Prof. Dr. Madhavan Bangalore
Zero defect approach Quality based on needs 0 98860 67232 email:
[email protected]
TIME MANAGEMENT
•
A Journey of 1000 Miles, begins with the First Single Step
•
Let us calculate how much stock we have at present ? Decades, Years, Seasons, Months, Weeks, Days, hours and minutes.
•
Time is running out. We are also running. But for time the direction is not important.
•
But for us both direction and time (speed) are important.
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Thought
Action
TAR 0
TAR 25
Result TAR
50
TAR 75
100 Yrs.
Your Time is your life
Plan it Do it
Success Prof. Dr. Madhavan Bangalore
Love it
Happiness
Satisfaction 0 98860 67232 email:
[email protected]
TIME MANAGEMENT People Skills Managing upwards Managing Subordinates / delegation Managing Colleagues
Time Management Skills
Planning & Scheduling Skills Planning & Prioritising Paperwork Doing Skills (Only those necessary) Doing Travel Finishing Skills (Being Precise, Doing in time, Finish without residues) Objectivity Skills (Logging, Introspecting, Improving) Self Motivation (Enjoying doing, Effective or Affective, Rewarding) Innovation (Better ways of Saving, Bypassing, Bunching) Resources (Net work for - Help, Information, Ideas) Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Time Management Aids 1. Time Manager (with Daily Planner) The fundamental premise of this is that you look at your urgent and important task carefully and then schedule them on daily and weekly basis. 2. Concept of “Quiet Hour” What it means is that one should have the ability to spend some time, in complete isolation, to introspect and continuously look at life’s priorities. 3. Re-designing of work place What it means is that the work place should be convenient to and not obstructive. It must facilitate your ability to manage “yourself and your time” in a relaxed manner. 4.
WPB (Waste Paper Bin) Destroy what is not useful. Do not clutter.
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Weekly / Daily Planner Monday
Dates > Days>
Tuesday
Wednesday
Thursday
Friday
Sat/Sun
Weekly Planner ROLE Father
GOALS To be a S-supporting E-Encouraging and P-Patient Father
Husband
Caring and Loving Husband by Listening & spending (atleast) one quality hour with her every day
Rotarian
Participative by attending all the weekly meetings
Company Director
Set up a network of 12 Business Partners Sep/Oct-2007
Trainer
To start O/Cs by August 2007
Team Leader/Colleague
TODAY’S PRIORITIES Morning Walk Plus yoga (5.30 to 7.00 am)
Morning walk + Yoga (5.30 to 7.00 am)
Morning walk + Yoga (5.30 to 7.00 am)
Morning
Morning walk + Yoga (5.30 to 7.00 am)
Morning walk + Yoga (5.30 to 7.00 am)
8 9 10 11 12 1 2 3 4 5 6 7 8 9
8 9 10 11 12 1 2 3 4 5 6 7 8 9
8 9 10 11 12 1 2 3 4 5 6 7 8 9
8 9 10 11 12 1 2 3 4 5 6 7 8 9
8 9 10 11 12 1 2 3 4 5 6 7 8 Rotary
8 9 10 11 12 1 2 3 4 5 6 7 8 9
Meeting
9
Develop DA on Fund/Accounts Mgt Develop on Sales call
WEEKLY PRIORITIES Finalise Fr. Appt Staregy Finish learning of latest Company Program
Prof. Dr. Madhavan Bangalore
EVENINGS Finish STM Proposal
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Action Plans Developing a list of priority items to do each day. Monitoring phone calls to prevent constant interruptions. Keeping appointments on time, apart from emergencies. Not allowing “casual” visitors to waste time. Making time for people who report to me. Doing important things immediately rather than wasting time on trivia. Developing my staff and delegating to them all they can and should do. Keeping accurate files of work items. Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Action Plans Setting realistic deadlines for tasks and projects and having someone or someway reminds me of them. Planning “quiet times” regularly for reflection and longterm work. Setting time limits for meetings, interviews and conferences, and keeping to them. Stopping to assess my time management performance. Helping others to improve their time management. Rewarding myself on better-improved Time Management. Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Allocate Time To
Because it is the
Work
Price for Success
Think
Power of Creativity
Play
Secret of Youthfulness
Read
Fountain of Wisdom
Love
Path of Happiness
Compassion
Meaning of life
Laugh
Song of our soul
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT • •
Work, work, work without direction Depressed
Do
• •
Puppet in others Hands Useful for others
• •
Day Dreamer No use for self & others
Love Plan
• • •
Highly Selfish Trample others feeling More enemies
BALANCED FORMULA : P D L Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT Help
Society
Share Family
Satisfaction
Compete Self
Happiness
Success
YOUTH Prof. Dr. Madhavan Bangalore
ADULT
MATURE 0 98860 67232 email:
[email protected]
TIME MANAGEMENT Objectives in life To Live
To Learn
To Love
-
-
-
Food Shelter Health Wealth
MORALITY Prof. Dr. Madhavan Bangalore
Attitude Curious Self Development
DUTY
To Leave a Legacy
Relationship Enjoy Company Recognition in society
-
Meaning in life For others welfare & Prosperity
CHARITY 0 98860 67232 email:
[email protected]
TIME MANAGEMENT
Are you clear !
• • • • •
What to do ? How to do ? When to finish ? Then when to start ? Start now ! and Just do it !
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]
TIME MANAGEMENT
Thank You Q?
Prof. Dr. Madhavan Bangalore
0 98860 67232 email:
[email protected]