Time Management

  • April 2020
  • PDF

This document was uploaded by user and they confirmed that they have the permission to share it. If you are author or own the copyright of this book, please report to us by using this DMCA report form. Report DMCA


Overview

Download & View Time Management as PDF for free.

More details

  • Words: 2,098
  • Pages: 32
HEARTY WELCOME TIME MANAGEMENT Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT

We do What we like, and not What we should. Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT



Your plan may fail but Do not fail to make a plan



Your attempt may fail but Do not fail to make an attempt.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT



One who Values Time create HISTORY.



Others (who do not value time) read only HISTORY.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT

T I M E 11

12



Is Golden



Cannot recover at all, once lost.



Is equal to all

1

10

2 3

9 4

8 7

Prof. Dr. Madhavan Bangalore

6

5

0 98860 67232 email: [email protected]

TIME MANAGEMENT ‘TIME’ have varieties 1. 2. 3. 4. 5. 6. 7. 8. 9.

Useful time / Wasteful time Busy time / Lazy time Good time / Bad time Morning / Evening Work time / Play time Young age / Old age Traveling time Waiting time Sickness

Prof. Dr. Madhavan Bangalore

10. 11. 12. 13. 14. 15.

Reading time Training time Relationship time Long time Habit Entertainment

0 98860 67232 email: [email protected]

TIME MANAGEMENT Plan for a week = 7 days x 24 hrs. Example : 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Work Sleep Food Travel Write letters Read Talk Shopping Visit Relatives Morning walk Unexpected Total

7 x 10 7x7 7x1 7x1 7x1 7x2 7x1

: : : : : : : : : : :

70 Hrs. 49 Hrs. 7 Hrs. 7 Hrs. 2 Hrs. 7 Hrs. 14 Hrs. 7 Hrs. 4 Hrs. 4 Hrs. 10 Hrs.

=

168 hrs.

Need = Shortage

184 Hrs. 13 Hrs.

? What is important ? What is Urgent ? What gives - Success - Happiness - Satisfaction ? What satisfies long term plans.

: 184 Hrs.

DECIDE AND ACT Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT N



Does our Compass show the direction of your destination ?



What are your objectives / goals ? Short-term Long-term



Short-term goals, must lead to fulfilment of long term goals.

Prof. Dr. Madhavan Bangalore

S

0 98860 67232 email: [email protected]

TIME MANAGEMENT The CLOCK represents our Ø commitments Ø appointments Ø schedules Ø goals Ø activities i.e. what we do with, and how we manage our time. The COMPASS represents our Ø vision Ø principles Ø values Ø mission Ø conscience Ø direction

N

i.e. what we feel as important and how we lead our lives.

S Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT People are different types 1. Always in a Hurry

No Plan No Discipline / order

Plan is a must for Important things

2. Goody Goody with Everybody

Puppet in hands of others

Goals are very important in life

3. Hard Worker

Always working on something or the other

It is important to work smarter and not work harder.

4. Know all Champions

Take it easy type Pretend to know all

They use others

5. Perfectionist

Always want to do a perfect job

Don’t waste time. Quality of perfection depending upon need

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Time = Life = Action Result Result Happiness/Satisfaction Do you want happy life ? Then you must have happy times. For happy times - Decide what you want - Reason why you want

Goals (What)

Mission (How)

Principles (Why)

- Fix actions how to go about achieving it Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT

80% of Time spent for 20% Results. Urgent things take up most time Prof. Dr. Madhavan Bangalore

Let Urgent things wait. Spend time for 80% of Important things. 0 98860 67232 email: [email protected]

TIME MANAGEMENT IMPORTANT High

U R G E N T

Low

Do it Now

Plan it

Delegate it 1

3

2

4

Forget it

Low

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT IMPORTANT High

Low I Do it Now

U R G E N T

Crisis Pressing Problems Deadline – driven projects, meetings, preparations

II Plan it Preparation, Prevention Values Clarification Planning Relationship Building Empowerment

III Delegate it Interruptions, phone calls Some mail, Some Reports Some Meetings Many Popular Activities

IV Forget it Trivia, Busywork Junk Mail Some Phone Calls Time wasters “Escape” Activities

Low

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT 1.

Determine Purpose of life. - Physical - Mental - Social - Spiritual

2.

Review Roles. - Individual - Son/Daughter - Brother/Sister - Father/Mother - Boss - Sub-ordinate - Friend - Social activist etc.,

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT 3.

Identify/Modify Goals. - Short term goals - Modify Short term goals to fit with Long term goals. - Long term goals in line with principles of Nature.

4.

Fix -

5.

Exercise Integrity in the moment of choice. - While we have choice to make decisions, we do not have choice on the consequences of our decision.

weekly/monthly Action Plan. Fix how & when and then the duration. Review direction. Take corrective actions.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Time is Life.

Life is to

-

Live

-

Love

-

Learn

-

Leave a Legacy

This 4 dimensions may fix the purpose / goals of life. In other words, how we spend our life time. Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Self-awareness

To Live

To Love

To Learn

To Leave a Legacy

What is my current situation? What is my paradigm of quality of life ? Conscience What is within me to fulfill ? What are the principles that will produce quality-of-life results ? Independent Will What choices do I need to make to fulfill my needs and capacities ? What scripts do I need to rewrite ? Creative Imagination What are the quality-of-life results I desire ? What can I do to create them ? Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Why are we, always in a Hurry / Urgency ? Because we postpone (procrastinate) important things. 1. Depression

No interest

2. Inadequate Help

Dis-appointment

3. Over whelmed with huge work

Lack of Self confidence

Change moods TO DO Re-invent interest Use even small help Develop self confidence. Small drops mighty ocean. First step for 1000 mile Journey.

4. Inferiority Complex Will it be possible by me ?

Self analysis. Self Esteem

5. Benefits unknown

Ask others as much as possible

Ignorant

6. Afraid of success / All work by himself. Self courageous failure Blames from others 7. Wants perfection Prof. Dr. Madhavan Bangalore

Zero defect approach Quality based on needs 0 98860 67232 email: [email protected]

TIME MANAGEMENT



A Journey of 1000 Miles, begins with the First Single Step



Let us calculate how much stock we have at present ? Decades, Years, Seasons, Months, Weeks, Days, hours and minutes.



Time is running out. We are also running. But for time the direction is not important.



But for us both direction and time (speed) are important.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Thought

Action

TAR 0

TAR 25

Result TAR

50

TAR 75

100 Yrs.

Your Time is your life

Plan it Do it

Success Prof. Dr. Madhavan Bangalore

Love it

Happiness

Satisfaction 0 98860 67232 email: [email protected]

TIME MANAGEMENT People Skills Managing upwards Managing Subordinates / delegation Managing Colleagues

Time Management Skills

Planning & Scheduling Skills Planning & Prioritising Paperwork Doing Skills (Only those necessary) Doing Travel Finishing Skills (Being Precise, Doing in time, Finish without residues) Objectivity Skills (Logging, Introspecting, Improving) Self Motivation (Enjoying doing, Effective or Affective, Rewarding) Innovation (Better ways of Saving, Bypassing, Bunching) Resources (Net work for - Help, Information, Ideas) Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Time Management Aids 1. Time Manager (with Daily Planner) The fundamental premise of this is that you look at your urgent and important task carefully and then schedule them on daily and weekly basis. 2. Concept of “Quiet Hour” What it means is that one should have the ability to spend some time, in complete isolation, to introspect and continuously look at life’s priorities. 3. Re-designing of work place What it means is that the work place should be convenient to and not obstructive. It must facilitate your ability to manage “yourself and your time” in a relaxed manner. 4.

WPB (Waste Paper Bin) Destroy what is not useful. Do not clutter.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Weekly / Daily Planner Monday

Dates > Days>

Tuesday

Wednesday

Thursday

Friday

Sat/Sun

Weekly Planner ROLE Father

GOALS To be a S-supporting E-Encouraging and P-Patient Father

Husband

Caring and Loving Husband by Listening & spending (atleast) one quality hour with her every day

Rotarian

Participative by attending all the weekly meetings

Company Director

Set up a network of 12 Business Partners Sep/Oct-2007

Trainer

To start O/Cs by August 2007

Team Leader/Colleague

TODAY’S PRIORITIES Morning Walk Plus yoga (5.30 to 7.00 am)

Morning walk + Yoga (5.30 to 7.00 am)

Morning walk + Yoga (5.30 to 7.00 am)

Morning

Morning walk + Yoga (5.30 to 7.00 am)

Morning walk + Yoga (5.30 to 7.00 am)

8 9 10 11 12 1 2 3 4 5 6 7 8 9

8 9 10 11 12 1 2 3 4 5 6 7 8 9

8 9 10 11 12 1 2 3 4 5 6 7 8 9

8 9 10 11 12 1 2 3 4 5 6 7 8 9

8 9 10 11 12 1 2 3 4 5 6 7 8 Rotary

8 9 10 11 12 1 2 3 4 5 6 7 8 9

Meeting

9

Develop DA on Fund/Accounts Mgt Develop on Sales call

WEEKLY PRIORITIES Finalise Fr. Appt Staregy Finish learning of latest Company Program

Prof. Dr. Madhavan Bangalore

EVENINGS Finish STM Proposal

0 98860 67232 email: [email protected]

TIME MANAGEMENT Action Plans  Developing a list of priority items to do each day.  Monitoring phone calls to prevent constant interruptions.  Keeping appointments on time, apart from emergencies.  Not allowing “casual” visitors to waste time.  Making time for people who report to me.  Doing important things immediately rather than wasting time on trivia.  Developing my staff and delegating to them all they can and should do.  Keeping accurate files of work items. Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Action Plans  Setting realistic deadlines for tasks and projects and having someone or someway reminds me of them.  Planning “quiet times” regularly for reflection and longterm work.  Setting time limits for meetings, interviews and conferences, and keeping to them.  Stopping to assess my time management performance.  Helping others to improve their time management.  Rewarding myself on better-improved Time Management. Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Allocate Time To

Because it is the

Work

Price for Success

Think

Power of Creativity

Play

Secret of Youthfulness

Read

Fountain of Wisdom

Love

Path of Happiness

Compassion

Meaning of life

Laugh

Song of our soul

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT • •

Work, work, work without direction Depressed

Do

• •

Puppet in others Hands Useful for others

• •

Day Dreamer No use for self & others

Love Plan

• • •

Highly Selfish Trample others feeling More enemies

BALANCED FORMULA : P D L Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT Help

Society

Share Family

Satisfaction

Compete Self

Happiness

Success

YOUTH Prof. Dr. Madhavan Bangalore

ADULT

MATURE 0 98860 67232 email: [email protected]

TIME MANAGEMENT Objectives in life To Live

To Learn

To Love

-

-

-

Food Shelter Health Wealth

MORALITY Prof. Dr. Madhavan Bangalore

Attitude Curious Self Development

DUTY

To Leave a Legacy

Relationship Enjoy Company Recognition in society

-

Meaning in life For others welfare & Prosperity

CHARITY 0 98860 67232 email: [email protected]

TIME MANAGEMENT

Are you clear !

• • • • •

What to do ? How to do ? When to finish ? Then when to start ? Start now ! and Just do it !

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

TIME MANAGEMENT

Thank You Q?

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: [email protected]

Related Documents

Time Management
May 2020 13
Time Management
May 2020 20
Time Management
June 2020 15
Time Management
April 2020 15
Time Management
November 2019 26