Task List For Sab Conference

What Direction/Vision

Recap that outcome is to "increase student involvement in Oreg Decide on "Big Draw" E-mail out options Vote Decide on target audience Determine desired number of participants Next steps? Logistics Determine date and number of days E-mail out proposal Vote Determine location Compile a list of possible locations E-mail to SAB Vote Find and schedule venue Find space at college or university in decided up location E-mail proposal to SAB Reserve venue Tour venue Lodging Find and reserve lodging in decided upon location Food Determine number of meals Find and book a caterer Day-of-materials Design day-of-materials Find printer Day-of-materials printed AV Equipment Find out AV needs of presenters

Gather AV Equipment Budget/Fundraising Determine whether resources are available to hold conference Determine approximate cost Determine ORCC's contribution Determine Student Fees

Determine fundraising potential

Create and implement fundraising strategy Raise money for conference: grants, corporate sponsorships Specific donation requests in-kind donations Allocate money to specific areas (i.e. lodging, publicity, etc) Publicity, Communications, and Enrollment Save-The-Date Design Save-The-Date materials: electronic (and print?) Distribute Save-The-Date materials Recruitment

Create and implement publicity/communication strategy to recr students from all of Oregon's post-secondary institutions

Enrollment Develop and implement enrollment process Enrollment deadline Programming

Conference schedule Create outline of schedule E-mail proposal for outline of schedule to SAB Create detailed conference schedule: incld. educational pieces breakers and team building activities, reflection sessions, and a plan format Content Decide what skills and information will be offered during educat pieces

Develop ice-breakers and team building activities Develop action plan creation and presentation process Develop reflection sessions Workshop Leaders/Panelists/Presenters/Facilitators/Speakers Speakers/Panelists/Workshop Leaders

Action Plan Mentors/Session Volunteers

Follow-up/ Evaluation Develop evaluation form for planners and participants Thank you letters Following up with conference planners Press release Follow up with participants

hat

ecap that outcome is to "increase student involvement in Oregon" ecide on "Big Draw" E-mail out options

Vote ecide on target audience Determine desired number of participants Next steps?

etermine date and number of days E-mail out proposal

Vote etermine location Compile a list of possible locations E-mail to SAB

Vote nd and schedule venue Find space at college or university in decided up location E-mail proposal to SAB Reserve venue Tour venue odging Find and reserve lodging in decided upon location

ood Determine number of meals

Find and book a caterer ay-of-materials Design day-of-materials Find printer Day-of-materials printed V Equipment Find out AV needs of presenters

Gather AV Equipment

etermine whether resources are available to hold conference Determine approximate cost Determine ORCC's contribution Determine Student Fees Determine options E-mail out options

Vote Determine fundraising potential Ask SAB Members if they have fundraising connections (w/ individuals, corporations, etc) Other fundraising avenues? eate and implement fundraising strategy Raise money for conference: grants, corporate sponsorships Specific donation requests in-kind donations

locate money to specific areas (i.e. lodging, publicity, etc)

cations, and Enrollment ave-The-Date Design Save-The-Date materials: electronic (and print?)

Distribute Save-The-Date materials ecruitment

Create and implement publicity/communication strategy to recruit students from all of Oregon's post-secondary institutions Create and distribute publicity materials: electronic campaign and print campaign Word-of-mouth campaign nrollment Develop and implement enrollment process Enrollment deadline

onference schedule Create outline of schedule E-mail proposal for outline of schedule to SAB Create detailed conference schedule: incld. educational pieces, ice breakers and team building activities, reflection sessions, and action plan format ontent Decide what skills and information will be offered during educational pieces Develop proposal E-mail to SAB Develop ice-breakers and team building activities

Develop action plan creation and presentation process Develop reflection sessions orkshop Leaders/Panelists/Presenters/Facilitators/Speakers Speakers/Panelists/Workshop Leaders Determine how many we will need Outreach/recruitment Call prior to the event Follow-up and thank-you Action Plan Mentors/Session Volunteers Determine how many we will need Define role; develop position description Outreach/recruitment Pre-event orientation and training On-going communication Follow-up and thank-you

n

evelop evaluation form for planners and participants

hank you letters

ollowing up with conference planners

ess release ollow up with participants

Who

When

Elizabeth will e-mail SAB Members

Week of August 3rd

Elizabeth SAB ORCC

Elizabeth SAB ORCC Elizabeth SAB ORCC Elizabeth ORCC ORCC? SAB? ORCC ORCC ORCC SAB ORCC Printer

Before next conference call DONE

Between August 3rd and next conference call Between August 3rd and next conference call Week of August 3rd Week of August 3rd Before next conference call August August By second week of Sept. October August By second week of Sept. Last two weeks of September-November DONE Sept.-first two weeks of Oct. October October November October-November October

November

ORCC Emily G. SAB ORCC Elizabeth SAB

DONE Week of August 3rd Before next conference Week of August 3rd Week of August 3rd Before next conference call

Elizabeth August August-1st two weeks of Sept. August-1st two weeks of Sept. Aug.

SAB (Individual) ORCC and SAB

August August-1st two weeks of Sept.

Individual comes up with draft and then brings it back to group August Last half of SeptemberNovember Last half of SeptemberOctober Last week of Oct? First Week of Nov?

ORCC Elizabeth

DONE Week of August 3rd End of September

ORCC Elizabeth Amber has notes from Babson Conference

DONE Week of August 3rd Sept.-Oct. Sept.-Oct. Sept.-Oct.

Aug. Sept.-first two weeks of Oct. Nov. Nov., post-conference Aug. Aug. Sept.-Oct. Last week of Oct.-Nov. Sept.-Nov. Nov., post-conference

ORCC

November-pre conference November-post conference November-post conference November-post conference Spring Semester?