Table Of Content Table Of Content Table Of Content

Table of content Content page Preface………………………...............................1 Acknowledgement………………………………....2 Introduction………………………………………....3 System description………………………………...4 Context diagram……………………………….…..5 Level zero diagram……………............................6 Level one diagram…………………………………7 E-R diagram……………………............................8 Form in grading…………………………………….9 User interface……………………………………….10

PREFACE We had a lot of experience while doing this project. We had realized the extreme need and use of system analysis and design in our day to day activities. There was a lot of difficulty while we were doing the assignment, it was final exam week and as a result it was difficult to set the right time to meet with the group members. we had put our hard work and dedication in to the assignment. As we were doing the project we became more interested in the subject. It was interesting to see the practical use of SAD.

Acknowledgement • The first person we wants to give special thanks is to berhanu gobena the head of computer science department who gives us permission to get information from the registrar • we greatly thanks the lab assistant ato Solomon for his great contribution in solving problems we face in the lab .we have great respect and acknowledgement to our teacher Tatek for he has given us this project and initiate us for work

INTRODUCTION This project is done in Hawassa university registrar office. It passes different stages and include different steps which must be followed in any system designing. the steps are requirement gathering ,requirement structuring, system description, dataflow diagram ,E-R diagram and user interface. most of the steps described on a baseline project .The remaining activities shown as much as possible on this paper.

System description The systems scope includes some activities in the registrar like processing student grade, preparing different forms etc. The source and sink or destiny for the system is faculty and student respectively. the faculty can get student ID and name from student ID processing system and generate the grade for respective system and registrar accepts students grade from faculty and calculate the semester GPA and calculated GPA stored in student file .After semester GPA is calculated, the registrar have responsibility to calculate the cumulative GPA by getting previous GPA from student file. Then the registrar determines the status and do parallel activity, print grade report to the student and store the grade in students course file. When we come to the environment system at list four activities performed in the same time prepares class schedule for the student. Prepare class roster to the instructor, prepare statistics for further use and store it in statistic file. and finally the payment system , the course number and type is get from student course file and calculated ,and the student who take the course pay the determined fee and accept the receipt and finally the fee condition is stored in payment file. Payment mostly occurs during enrollment of extension students.

• The process of preparing different forms and letters is done in a systematic way that is; if the registrar needs to produce a form there is no need to write all information repeatedly .In stead by using a key identifier like student ID the form can be generated automatically. There are many forms prepared in the registrar. These are: • • • •

Withdrawal form Admition&readmission forms Clearance form Academic letters, clearance forms

Context diagram

Grade report

0 Student grade

Faculty Course code

Registrar system

Student ID applica tion

Student name&ID

Different forms

student

Level zero diagram

faculty

Student ID process

Enroll system Detail file

Student course file

2 2

ID &name

Student static file Stud name

3.0

Student Grading system

Field form

Forms

student

4 forms

4.0

grade

application

Course code

2.0

1.0

Student grade

ID & name

Field form

Field form

3.1 Withdrawal form

3.2 Withdrawal form

Clearance form

Clearance form

Field form

Field form Field form

3.4

3.3

Registration slip

Admission form

Field form

Add/drop form

Readmission form student

Add/drop form

Readmission form

Registration slip

Admission form

3.6

3.5

1.1

1.2

Enroll student

Prepare Schedule

1.3 Update data

Calculate Student Fee

1

Student file

Schedule

payment Course code

Receipt

student

Student

1.5

ID

1.4

Prepare Class Roster

Prepare Statistics

Payment file

Registrar

Roster

2

Of courser

report

Update p file

Type & numb

instructor

student Grade report 4.4 Print grade

grade

4.1

4.2

Calculate SGPA

Pervious CGPA

Student grade

Instructor

SGPA

Calculate CGPA CGPA

update Status

Student course file

4.3

Determine Status

Entity relation diagram The entities for the system are • Student • Instructor • Course • Registrar The attribute of the Student are • name • Age • Sex • ID • faculty/department • Year/semi stet The attribute of the Instructor are • Name • sex • Department • faculty • The attribute of the course • Course name • Course code • Credit hour

ENTITY RELATION DIAGRAM name

sex

age

code

Credit

course

take

student

has

teaches

me

na

Instructors sex

name

ID

course

Department

manager Subordinates Give course

Registrar give grade workers

User interface Log in

Main menu

Receipt enroll Withdrawal ID card

Calculate GPA

Prudes forms

Clearance form

admission

readmission