T5 B44 Student Tracking 1 Of 6 Fdr- Oct 03 Kephart- Smith Emails Re Student Tracking Programs 116

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Janice Kephart-Roberts From:

John B. Smith]

Sent:

Tuesday, October 21 , 2003 1 :41 PM

To:

Janice Kephart-Roberts

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I Subject: RE: Student Tracking Programs

Janis, I never made the technical presentations to Wyrsch, however I made them to the OIRM organization within INS. The date of the first presentation that I had sent to you was late 96, early 97. I was not on the team at that time, it was the original proposal from EDS. The second presentation called the Intel pitch (for intelligence) was given to Dan Cadman's team who were the intelligence guru's at the time within the INS, the OIRM team within the INS, and the FBI all in August of 2001. It was also given to the CIA and OMB, but I believe those presentations were after 9-11. I'm sorry, but I don't have the names of the attendees, those files were lost to me when I left EDS. The technology was clearly there and any technologist will validate that for you. OIRM was the watchdog group within the INS and they fought hard against technological advancement, in fairness it would have had a rippling effect throughout their systems. The smart thing would have been to allow us to develop the core application as a standalone entity and later add in the communications links to the other INS systems. There were always financial issues since they were so delinquent in getting the fee and student regulations in place. Once Morrie left the team, the INS seemed to loose interest in changing the regulations (the business process) to optimize available technology, for example biometrics. On to your specific questions; 1. Oracle approached senior levels within the INS and offered to develop the system around their database software free. The Oracle relational database software is the core of most of the INS applications, but the reason their offer was rejected was that the INS was afraid of being tied to the Oracle software? ( I know it doesn't make any sense) 2. The application was always developed to interface with other applications both within the INS and externally to other agencies. I have attached another presentation that I used to technically communicate those concepts within the INS. The INS and most other agencies I spoke with were paranoid about the security issues involved, and in truth they were non trivial. 3. The biometrics were feasible at the time, I even proposed to the folks at OIRM that they use a digitaTphoto of the individuals and include it in their files in the database then print it on all forms used by the students, once the photo exists in the database it can be made available everywhere in the system. I envisioned a system where the information on the student or exchange visitor was made available at the port of entry to allow the inspectors to quickly and efficiently validate the entry documents that the individuals were carrying. We even talked about the picture originating at the consulate when the applications for visa were processed, but the DOS was concerned about added manpower and cost.

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The bottom line is that technology today is better then the technology of yesterday, and the technology of tomorrow will be better then that of today, but congress passed IIRIRA in 1996 and it's now 2003 and the requirements of that bill as it was originally have not been implemented let alone the changes required by the patriot act. Please let me know what kind of additional information you would like, I'm worried about overloading you with things you may not be able to use. John —Original Message From: Janice Kephart-Roberts [mailto:[email protected]] Sent: Tuesday, October 21, 2003 1:51 PM To: 'John B. Smith1 Subject: RE: Student Tracking Programs •19/11 P e r s o n a l P r i v a c y

John,

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That Intel presentation was great. Who received that povyerpbint within INS and outside INS? What are the dates of your two presentation you sent me? ; Thanks so much. Did you ever provide a presentation or have a meeting updating Wyrsch on the technology side? One thing I need to establish is that the technology was there. Three things in that regard: / 1. You had mentioned in our phone conversation that, I think, Oracle was going to provide the software (?) for free. Can you tell me more about that? 2. Would the system have been a stand alone or be able to integrate with other INS systems? / 3. How feasible were the biometrics? Would they have integrated with ident and photos DOS uses? / Thanks again.

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Janice

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Original Message From: John B. Smith [mailto|_ Sent: Monday, October 20, 2003 10:40 PM To; Janis Roberts

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Subject: Student Tracking Programs

Janis, I am attaching the fee regulation that was initiated for CIPRIS/SEVIS and a copy of a presentation that went to the intelligence group at INS, and the FBI in August of 2001. I don't claim any great forethought to what was about to happen in September of that year, but clearly understood the value of the intelligence that could have been gathered by this application. I will never understand the logic behind the bureaucratic BS that prevented a timely release of the fee regulation that would have provided funding to CIPRIS/SEVIS, it was clearly political and as you can see by the Intel presentation we were fought not only in the INS itself, but in the offices of congress and the senate. As late as July and August there were clear attempts to repeal IIRIRA. One aside is that the relationship between the Department of State and the INS was abysmal, nether organization had a regulation in place as required by IIRIRA as late as

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12/02, and the J regulation which was the responsibility of State was not complete when I left the program. One aspect of the J visa that should have worried everyone was that literally thousands of internationals entered the country on summer work programs that nobody tracked or even attempted to track. I

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