T2 B4 Gordon Lederman Notes Fdr- 8-19-03 Staff Meeting Notes 589

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Commission Sensitive August 19, 2003 Staff Meeting Notes 1. The Commission is planning to issue another interim report in September, giving it an opportunity to authoritatively assess how the agencies are doing. A letter to the heads of all of the major agencies announcing the forthcoming report will be sent today. The letter will ask for agencies' policy decisions on all access issues remaining for pending document requests, i.e., how and whether the agency intends to respond. The letter will also state that the Commission is identifying certain categories of documents that are overdue, and will use whether and how these documents are produced as a litmus test of the agencies' cooperation. The specific documents will be discussed with the agency POCs. The agencies will have until COB September 5 to produce the requested documents. TASK: Philip asked each team to provide the front office with a list of categories of overdue documents (and document request # if possible) which are the litmus test of agency cooperation for their team. 2. A draft schedule of public events and Commission meetings was handed out (attached). There are several policy roundtables and hearings scheduled to keep the Commission engaged with the public. TASK: Philip asked for input on the topics and schedule as soon as possible from team leaders. 3. TASK: Philip asked for revisions to team monographs to be given to the front office by Friday, August 22. They will be available to all teams. 4. Philip talked about the purposes behind writing the monographs: The monograph is to provide an extensive report of what we've learned, and the audience is a specialized community. The degree to which the monograph will be classified depends on the subject matter; the most important thing is to memorialize what we learn. The monographs will serve as the base of knowledge from which to write the overarching public report. Philip said the sooner a rolling draft of the team's monograph can be written, the easier it will be to incorporate, and the more influence it will have, in the larger report. He also said that near the end of the report writing process, the staff will be brought in to go through the draft final report, before it is given to the Commissioners. Regarding substance of the monographs, he said a major aspect should be to explain for relevant agencies what jobs people had and have, what were the conditions and expectations for working in that job, including culture, trade-offs, hierarchy of values, technology, and risk management. How has that position changed post-9/1 1? We can't critique them if we don't understand them. 5. Barbara Grewe from Team 6 gave a short presentation on her team's work, focusing on the major questions, "What should be the domestic intelligence agency, how does FBI work with state and local law enforcement?" They have identified 5 major FBI field offices in which to conduct interviews: Washington, NY, Miami, Phoenix, and San Diego, plus 5 others from which to request documents. Barbara said that Team 6 is working with Team 2 on the issue of legats overseas.

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Commission Sensitive 6. Sam Brinkley also gave a short presentation on Team 7's work, saving that they have two distinct monographs they are working on, one focusing on the Aviation Security System pre-9/11 and on 9/11, and the other focusing on TSA, and transportation security as a whole. They are looking at lessons learned, risk management, and allocation of resources. Other issues include defining the metrics of success for aviation security, talking to current and past Red Teams, and a reenactment by TSA of the aviation security system on 9/11. 7. Dan Marcus spoke briefly about the interview process. He said it is the Commission's general policy to record interviews, for accuracy and historical purposes, but if a witness doesn't wish to be recorded, we will respect those wishes. Since topics of interviews are not given in agency interview requests, teams should provide general topics if asked by the POC or witness. 8. Emergency evacuation plans from Tracy (attached) were handed out. She is still working on K. Street's. TASK: Provide input if you like. 9. Stephanie said that interview handbooks would be finished this week.

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