Special Minutes-may 25, 2009

- 226 -

SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, May 25, 2009 at 3:00 p.m. Fraser River Presentation Theatre th 4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES Present: Mayor Green Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long, K. Richter and G. Ward M. Bakken, P. Catlin, D. Leavers, R. Seifi, H. Tsikayi, and C. Wright J. Chu, E. Horricks and S. Palmer A.

ADOPTION OF MINUTES 1.

Special Council Meeting – May 4, 2009 Moved by Councillor Bateman, Seconded by Councillor Ferguson, That Council adopt the Minutes of the Special Council Meeting held May 4, 2009. CARRIED

B.

APPROVAL OF DELEGATION REQUESTS TO APPEAR BEFORE COUNCIL Moved by Councillor Ferguson, Seconded by Councillor Dornan, That Council approve the following requests to appear before Council: 4:00 p.m. 1.

Mike Lowe/Perry Zimmerman, First Capital Realty Request by Mike Lowe and Perry Zimmerman, First Capital Realty, to appear before Council to discuss the Willowbrook/Willoughby Commercial Study and the Jericho Sub-Neighbourhood Plan.

2.

Peter Hume, Hume Consulting Corp. Request by Peter Hume, Hume Consulting Corp, to appear before Council to discuss the Willowbrook/Willoughby Commercial Study and the Jericho SubNeighbourhood Plan.

May 25, 2009 Special Council Meeting Agenda B.

- 227 -

APPROVAL OF DELEGATION REQUESTS TO APPEAR BEFORE COUNCIL 1.

7:00 p.m. John L’Henaff File 0550-07 Request by John L’Henaff, to appear before Council to discuss renaming a portion of the Fraser Highway between 264 Street and 270 Street.

2.

Gary Jones File 0550-07 Request by Gary Jones, to appear before Council to discuss the Langley Farmers’ Market Society. CARRIED MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING Moved by Councillor Fox, Seconded by Councillor Ward, That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item D.1. – Section 90(1) (e) Property; (g) Litigation; Item D.2. – Section 90(1) (e) Property; (g) Litigation; Item D.3. – Section 90(1) (a) Personnel; Item E.1. – Section 90(1) (a) Personnel; and Item G.1. – Section 90(1) (a) Personnel. CARRIED MEETING RECESSED The meeting recessed at 3:02 p.m. MEETING RECONVENED The meeting reconvened at 3:29 p.m. Councillor Kositsky entered the meeting at 3:29 p.m. The agenda order was varied.

May 25, 2009 Special Council Meeting Agenda D.

- 228 -

REPORTS TO COUNCIL 1.

Willowbrook/Willoughby Commercial Study Report 09-69 File CD 6480-30-001 Moved by Councillor Fox, Seconded by Councillor Ward, That Council receive the report titled “Willowbrook/Willoughby Commercial Study” for information. CARRIED REFERRAL Moved by Councillor Bateman, Seconded by Councillor Fox, That the Willowbrook/Willoughby Commercial Study be referred to the Economic Development Advisory Committee for comment. CARRIED

2.

2008 Water Wise Program Summary and 2009 Planned Activities Report 09-72 File ENG 5280-23/10 Moved by Councillor Fox, Seconded by Councillor Ward, That Council receive the “2008 Water Wise Program Summary and 2009 Planned Activities” report for information. CARRIED

3.

2009 Audited Financial Statements Report 09-70 File FIN 1830-02 Moved by Councillor Ward, Seconded by Councillor Bateman, That Council receive the Independence Letter dated April 17, 2009 (Attachment A) from the external auditors, KPMG LLP, that summarizes relationships that might bear on KPMG’s independence with respect to their audit of the 2008 Financial Statements; and further That Council receive the Oversight Letter dated April 17, 2009 (Attachment B) from the external auditors, KPMG LLP, that summarizes significant findings and other audit matters with respect to their audit of the 2008 Financial Statements; and further That Council accept the 2008 Financial Statements and the report of the Auditors thereon (Attachment C). CARRIED

May 25, 2009 Special Council Meeting Agenda D.

- 229 -

REPORTS TO COUNCIL 4.

The March 2009 Draft Liquid Waste Management Plan for Metro Vancouver and Municipalities Report 09-71 File ENG 5340-01 Moved by Councillor Bateman, Seconded by Councillor Dornan, That Council receive the March 2009 Draft Liquid Waste Management Plan for the Greater Vancouver Sewerage & Drainage District and Member Municipalities; and further That Council authorize staff to forward a copy of this report to Metro Vancouver as a summary of Township input on the Draft Liquid Waste Management Plan, by the requested deadline of May 29, 2009. CARRIED

5.

Langley Care Foundation Grant Request Report 09-75 File RPC 1850-01 Moved by Councillor Bateman, Seconded by Councillor Fox, That Council receive the Langley Care Foundation Grant Request report for information. The following item was brought forward from the May 4, 2009 Special Council meeting: Langley Care Society Moved by Councillor Fox, Seconded by Councillor Ward, Whereas the Langley Care Society has presented a request for support in their fundraising efforts as they complete an expansion and renovation of the Langley Lodge; Be it resolved that the Township of Langley commit to a grant to the Society of $50,000 a year for a period of 5 years. REFERRAL Moved by Councillor Kositsky, Seconded by Mayor Green, That the request for support from Langley Care Society be referred to staff to obtain information relative to: (1) amount in Council Contingency fund; (2) the Society’s business plan as to how to reach goal(s); (3) explanation from the Province as to why they will not fund from existing health programs; (4) explanation as to whether gaming grant funds are available; (5) communications between Mayor and MLAs as to the options; and report back to Council. CARRIED Councillors Fox and Ward opposed

May 25, 2009 Special Council Meeting Agenda

E.

- 230 -

CORRESPONDENCE Moved by Councillor Ferguson, Seconded by Councillor Dornan, That Council receive for information the “Correspondence” items as presented. CARRIED 1.

Reduction of Bus Service File 8500-01 Letter received from Dave Hickie, Greyhound Canada Transportation Corporation regarding the application filed with the BC Passenger Transportation Board for a reduction of bus service that will affect the Township of Langley. MOTION Moved by Councillor Kositksy, Seconded by Councillor Richter, That Council submit a letter opposing the reduction in service and ask the proponent to examine other options to maintain and potentially increase service levels, possibly in conjunction with TransLink and that the Greyhound request for input be placed on the Township Page and Township website. CARRIED

2.

Commuter Challenge 2009 File 0330-20 Letter received from Liz Ashby, Better Environmentally Sound Transportation (BEST) inviting the Township of Langley to participate in Commuter Challenge 2009. The original agenda order then resumed. Councillor Ferguson left the meeting at 4:17 p.m. and rejoined the meeting at 4:20 p.m.

B.

DELEGATION REQUESTS 1.

Peter Hume, Hume Consulting Corp. Peter Hume, Hume Consulting Corp, appeared before Council to discuss the Willowbrook/Willoughby Commercial Study and the Jericho Sub-Neighbourhood Plan. He provided information on table and commented that they largely agree with the plan, however, they do not agree with the timing of commercial development within the Jericho Sub-Neighbourhood plan for the three primary commercial nodes of Willowbrook, Gordon Smith and Jericho, being the last for commercial development. He continued that the existing population of 17,000 living in Willoughby, the nearby workforce and pass-by traffic is under-serviced by local goods and services. He added that they would like to proceed with a viable and compatible commercial development in advance of residential development.

May 25, 2009 Special Council Meeting Agenda B.

- 231 -

DELEGATION REQUESTS 2.

Perry Zimmerman, First Capital Realty Perry Zimmerman commented that they have received expressions and letters of interest from a number of local retail tenants and that First Capital Realty wishes to proceed as soon as the Jericho Sub-Neighbourhood Plan is completed. First Capital would like to construct 40,000 square feet of commercial space with no unit larger than 5,000 square feet in size. Peter Hume then continued that the study indicates that commercial development in advance of increasing population would result in auto-dominated services serving passers-by rather than pedestrian-oriented centres. The Willoughby Neighbourhood Plan envisions an auto-oriented service site. The preliminary Sub-Neighbourhood concept prepared in collaboration with Township staff provides a strong connection to First Capital Realty; the business park works within the Jericho SubNeighbourhood Plan and the site would be increasingly pedestrian-friendly. The Sub-Neighbourhood plan in the future Zoning Bylaw will provide the character and form guidelines to ensure it is also neighbourhood oriented. He requested that Council allow First Capital Realty to proceed with their commercial development plan in advance of increased residential. Councillor Dornan left the meeting at 4:26 p.m. and rejoined the meeting at 4:28 p.m.

C.

PRESENTATIONS 1.

Captain Jackson Commemoration Elaine Horricks, Heritage Planner, provided a presentation regarding the Captain Jackson Commemoration on behalf of the Heritage Advisory Committee. Warren Sommer offered a brief history on Captain Hector Jackson, M.C., a First World War Langley soldier who served as a volunteer with the Canadian Expeditionary Force. He also spoke about the history of the memorials and cenotaphs in Murrayville and Fort Langley and the memorial trees that were planted in the Township following the First World War in memory of those who died during or shortly after the war. Elaine Horricks noted that the selected site located adjacent to the original Jackson farm on 24 Avenue near 256 Street in Aldergrove meets the historical, safety, parking and environmental criteria for the commemoration. She noted that a memorial red maple had been chosen as the tree of choice to be located, along with an historic stone, base and interpretive bronze plaque at the site. Target completion of the project is November 2009. Appreciation was expressed to Langley Heritage Society, Canadian War Graves Commission, the Jackson family, Kent and Carolyn Strobel, Township of Langley and Warren Sommer for their partnership and assistance.

May 25, 2009 Special Council Meeting Agenda C.

- 232 -

PRESENTATIONS 2.

Willowbrook/Willoughby Commercial Study J. Chu provided a presentation regarding the Willowbrook/Willoughby Commercial Study. He highlighted findings and recommendations of the Study on current and future commercial needs in the Willowbrook/Willoughby area, including: • 1.2 million to 1.6 million ft2 of additional space required for major or sub-regional oriented retail and service businesses; • about 840,000 ft2 of additional space required for local oriented retail and service businesses; • 1.4 million to 1.6 million ft2 of additional regional office space required; • approximately 300,000 ft2 of additional local office space required; • major or sub-regional retail and service locations should be planned in Willowbrook and Carvolth; • a network of local oriented commercial areas should be planned to include three primary nodes and up to ten neighbourhood convenience locations; • consideration should be given to phasing the three primary commercial nodes, based on a primary trade area of about 8,000 to 10,000 population to support a major grocery store anchoring a range of other businesses; • encourage future regional oriented office demand to locate in Willowbrook to reinforce the Regional Town Centre as a primary office location in Langley; • accommodate office users that require a high quality business park location in Carvolth and other nearby sites along 200 Street; and • adopt appropriate policies and strategies to ensure viability of all local commercial centres in a comprehensive manner to encourage pedestrian rather than car-oriented development.

F.

MINUTES OF COMMITTEES 1.

Community Safety Advisory Committee – April 15, 2009 Moved by Councillor Bateman, Seconded by Councillor Ferguson, That Council receive the Minutes from the Community Safety Advisory Committee Meeting held April 15, 2009. CARRIED

2.

Economic Development Advisory Committee – May 6, 2009 Moved by Councillor Bateman, Seconded by Councillor Ward That Council receive the Minutes of the Economic Development Advisory Committee held May 6, 2009. CARRIED

May 25, 2009 Special Council Meeting Agenda F.

- 233 -

MINUTES OF COMMITTEES MOTION Moved by Councillor Bateman, Seconded by Councillor Ward, That Council support and encourage the 2010 Commonwealth Rowing Championships to be held at the Bedford Channel; and further That staff be assigned to assist J. Leith in looking at other sources of sponsors and help with Bid Package preparation. REFERRAL Moved by Councillor Bateman, Seconded by Councillor Fox, That the matter be referred to staff and the Recreation, Culture, and Parks Committee. CARRIED Councillor Long left the meeting at 5:11 p.m. and rejoined the meeting at 5:14 p.m.

MOTION Moved by Councillor Bateman, Seconded by Councillor Ferguson, That Council provide its support to any Township of Langley sports groups that will help the economy of Langley. REFERRAL Moved by Councillor Richter, Seconded by Councillor Dornan, That the motion be referred to staff and the Recreation, Culture, and Parks Committee. CARRIED

MOTION Moved by Councillor Bateman, Seconded by Councillor Ferguson, That Council authorize staff to develop a Business Recognition program and implement it as soon as possible. REFERRAL Moved by Councillor Richter, Seconded by Councillor Dornan, That the matter be referred to staff and the Langley Chamber of Commerce. CARRIED

May 25, 2009 Special Council Meeting Agenda F.

- 234 -

MINUTES OF COMMITTEES 3.

Heritage Advisory Committee – May 5, 2009 Moved by Councillor Ward, Seconded by Councillor Fox, That Council receive the Minutes from the Heritage Advisory Committee Meeting held May 5, 2009. CARRIED

G.

ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES Moved by Councillor Bateman, Seconded by Councillor Ward, That Council receive for information the items under “Associations and Other Government Agencies” as presented. CARRIED 1.

Provincial Prison Facility Site Selection File 0400-60 Letter received from Mayor Derek R. Corrigan, City of Burnaby regarding an analysis of a consultant’s report commissioned by the Provincial Government with respect to a location for a proposed remand/prison facility in the lower mainland.

2.

Provincial Prison Facility Site Selection File 0400-60 Letter received from Lois E. Jackson, Chair, Metro Vancouver Board requesting municipalities that may be willing to provide a site for the pretrial centre forward a response to Metro Vancouver.

3.

Draft Charter File 0400-60 Letter received from Lois E. Jackson, Chair, Metro Vancouver Board regarding the Draft Charter between Metro Vancouver Port Cities and Port Metro Vancouver.

4.

Aldergrove Port of Entry File 0400-60 Letter received from various lower mainland municipalities and organizations regarding opposition to any reduction in services at the Aldergrove/Lynden Port of Entry.

H.

INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

May 25, 2009 Special Council Meeting Agenda I.

ITEMS FOR INFORMATION

J.

ITEMS FROM PRIOR MEETINGS

K.

STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L.

ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M.

OTHER BUSINESS 1.

CUPE 403 Orientation CUPE 403 orientation to occur during the dinner hour.

N.

TERMINATE Moved by Councillor Bateman, Seconded by Councillor Ward, That the meeting terminate at 5:29 p.m. CARRIED CERTIFIED CORRECT:

Mayor

Deputy Township Clerk

- 235 -