Sp-tol Agenda - 15 Jun 2009
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
13/06/09 9:15 PM
SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, June 15, 2009 at 3:00 p.m Fraser River Presentation Theatre 4th Floor, 20338 – 65 Avenue, Langley, BC AGENDA A. ADOPTION OF MINUTES 1. Special Council Meeting - June 1, 2009 Recommendation that Council adopt the Minutes of the Special Council Meeting held June 1, 2009. June 1, 2009 Special Minutes.pdf B. APPROVAL OF DELEGATION REQUESTS 4:00 P.M. SPECIAL MEETING 7:00 P.M. REGULAR MEETING MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item D.1. – Section 90(1) (e) Property; (k) Negotiations; and Item D.2. – Section 90(1) (e) Property; (k) Negotiations. C. PRESENTATIONS D. REPORTS TO COUNCIL 1. Economic Development Advisory Committee 2009 Work Plan Report 09-84 File CD 0540-20 Recommendation that Council receive the report entitled “Economic Development Advisory Committee 2009 Work Plan” for information; and further That Council endorse the Economic Development Advisory Committee’s 2009 Work Plan as presented in this report.
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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2009 Economic Development Advisory Committee Work Plan.pdf 2. Langley Farmers Market Society – Community Grant Report 09-86 File RCP 1850-20 Recommendation that Council approves payment of a $2,500 Community Grant for Langley Farmers Market Society. RCP Langley Farmers Market Community Grant.pdf 3. Western Economic Diversification Canada Grant Applications Willoughby Community Park / Aldergrove Athletic Park Report 09-87 File RCP 1855-35 Recommendation that Council endorse a $1 M grant application to Western Economic Diversity Canada towards the overall $3 M development of a new Willoughby Community Park synthetic turf combination soccer / softball field and related infrastructure; That Council approve an expenditure of $1.4 M from the 2010 capital budget to fund the Township’s contribution to this capital project partnership contingent on the Township’s receipt of the Western Economic Diversity Canada grant for the full $1 M amount; That Council authorize the additional expenditure of $320,000 from the 2010 capital budget as a recoverable work order to be recovered over 5 years from the community sport partners; (B)
That Council endorse a $130,000 grant application to Western Economic Diversity Canada towards the overall $390,000 development of park infrastructure at Aldergrove Athletic Park including bike park, children’s play area and batting cage; That Council authorize the allocation of $175,000 from the 2010 Parks Utility revenue funds to fund the Township’s contribution to this capital project partnership contingent on the Township’s receipt of the Western Economic Diversity Canada grant for the full $130,000 amount; and further That Council send a letter to Mark Warawa, M.P., identifying Willoughby Community Park as the Township’s first priority application and Aldergrove Athletic Park as the Township’s second priority application under the Western Economic Diversification Canada program. RCP Western Economic Diversification Grant.pdf 4. Golden Ears Crossing Response Protocols Report 09-82 File PROTSERV 7380-20 Recommendation that Council receives for information the report “Golden Ears Crossing Response Protocols.” Golden Ears Crossing Response Protocols.pdf 5. 2008 Statement of Financial Information and 2008 Annual Report
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
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Report 09-83 File FIN 1830-25/1830-02 Recommendation that Council approve the 2008 Statement of Financial Information; and further That Council consider the 2008 Annual Report and receive submissions and questions from the public concerning the Annual Report. 2008 Statement of Financial Information and 2008 Annual Report.pdf E. CORRESPONDENCE F. MINUTES OF COMMITTEES 1. Agricultural Advisory Committee – May 21, 2009 Recommendation that Council receive the Minutes from the Agricultural Advisory Committee Meeting held May 21, 2009. COUNCIL That the Agricultural Advisory Committee recommends that Council receive and endorse the Committee’s 2008 Annual Report and 2009 Work Plan, as presented by the Committee Chair to Council at its meeting of May 4, 2009, as follows: A.
2008 Annual Report – In Review: During 2008, the AAC met ten times. Several sub-committees were established, with the following purposes: · · · · ·
to provide a terms of reference for an agricultural viability strategy and to assist with a grant application to the Investment Agricultural Foundation of BC; to provide preliminary planning for a 2009 farm tour; to provide drainage and dyking advice; to provide input to the Township’s draft water management plan; and to provide advice regarding farmers’ markets. During 2008, the following special meetings were held:
· ·
a joint Council/AAC meeting to review the Committee’s mandate; and a joint Delta/Surrey/Langley AAC meeting to discuss regional issues. During 2008, the Committee also provided representation on:
· ·
Metro Vancouver’s Agriculture Advisory Committee; and the Township’s Water Management Plan – Stakeholder Advisory Committee.
The Committee was very active in 2008 and accomplished several initiatives, including: · making recommendations to Council regarding several ALR http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
· · · B.
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subdivision and non-farm use applications; making recommendations to Council regarding Township policy/protocols affecting the processing of ALR applications; submitting the “Langley Farm Tour Event Planning Guide” for Council’s consideration; and completing the Agricultural Viability Strategy Study terms of reference, as input into the 2009 Corporate work program & budget process.
Mandate Reviewed – Proposed Amendment: 1. In response to Council’s request, the Committee reviewed its mandate for potential recommended refinements. 2. As a result, the Committee would like to reinforce its desire to become more proactive in providing advice to Council on ALR applications.
C.
2009 Work Plan: 1. 2. 3. 4. 5.
To review ALR applications and provide recommendations prior to Council decisions. To assist the Township in the preparation of an agricultural viability strategy. To assist the Township in the Agriculture Bylaw review process. To provide steerage and assistance for a farm tour in 2009. To provide advice on the Township’s consideration of future farmers’ market proposals. 6. To provide advice on the Township’s Water Management Plan and implementation. 7. To assist with implementation of the Township’s Sustainability Charter, with specific focus on developing a Township food security & sustainability policy and a strategy to promote producing, buying and eating local food products. 8. To participate in a joint Township Council, and AAC workshop. 9. To host a joint Abbotsford/Surrey/ Langley AAC meeting, to discuss common issues and share ideas. 10. To participate in a joint BC Agricultural Land Commission/Township Council and AAC meeting, to discuss common issues and share ideas. 11. To participate at the next joint AAC meeting, hosted by the Ministry of Agriculture and Lands. 12. To attend a joint Federal/Provincial/ Township workshop, regarding cross-over issues, involving farmland and watercourse protection. COUNCIL That the Agricultural Advisory Committee requests Council to approve the establishment of a 2009 Farm Tour Task Force; and That the Committee requests Council to extend the time limitation of 90 days as set out under Section 15.1 of the Council Advisory Committee Establishment Bylaw 2008 No. 4700 to 120 days for the 2009 Farm Tour Task Force; and further That Council consider the date of Friday, September 18, 2009 or Friday, September 25, 2009 for the 2009 Farm Tour. Agricultural Advisory Committee.pdf http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
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2. Aldergrove Planning Committee Inaugural Meeting – May 28, 2009 Recommendation that Council receive the Minutes from the Aldergrove Planning Committee Inaugural Meeting held May 28, 2009. Aldergrove Planning Committee.pdf 3. Community Safety Advisory Committee – May 20, 2009 Recommendation that Council receive the Minutes from the Community Safety Advisory Committee Meeting held May 20, 2009. Community Safety Committee.pdf 4. South Fraser Family Court and Youth Justice Committee – May 7, 2009 Recommendation that Council receive the Minutes from the South Fraser Family Court and Youth Justice Committee Meeting held May 7, 2009. South Fraser Family Court and Youth Justice Committee.pdf 5. Youth Advisory Committee – May 27, 2009 Recommendation that Council receive the Minutes from the Youth Advisory Committee Meeting held May 27, 2009. Youth Committee.pdf G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS I.
ITEMS FOR INFORMATION
J. ITEMS FROM PRIOR MEETINGS K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS M. OTHER BUSINESS N. TERMINATE
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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13/06/09 9:15 PM
SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, June 15, 2009 at 3:00 p.m Fraser River Presentation Theatre 4th Floor, 20338 – 65 Avenue, Langley, BC AGENDA A. ADOPTION OF MINUTES 1. Special Council Meeting - June 1, 2009 Recommendation that Council adopt the Minutes of the Special Council Meeting held June 1, 2009. June 1, 2009 Special Minutes.pdf B. APPROVAL OF DELEGATION REQUESTS 4:00 P.M. SPECIAL MEETING 7:00 P.M. REGULAR MEETING MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item D.1. – Section 90(1) (e) Property; (k) Negotiations; and Item D.2. – Section 90(1) (e) Property; (k) Negotiations. C. PRESENTATIONS D. REPORTS TO COUNCIL 1. Economic Development Advisory Committee 2009 Work Plan Report 09-84 File CD 0540-20 Recommendation that Council receive the report entitled “Economic Development Advisory Committee 2009 Work Plan” for information; and further That Council endorse the Economic Development Advisory Committee’s 2009 Work Plan as presented in this report.
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
Page 1 of 5
SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
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2009 Economic Development Advisory Committee Work Plan.pdf 2. Langley Farmers Market Society – Community Grant Report 09-86 File RCP 1850-20 Recommendation that Council approves payment of a $2,500 Community Grant for Langley Farmers Market Society. RCP Langley Farmers Market Community Grant.pdf 3. Western Economic Diversification Canada Grant Applications Willoughby Community Park / Aldergrove Athletic Park Report 09-87 File RCP 1855-35 Recommendation that Council endorse a $1 M grant application to Western Economic Diversity Canada towards the overall $3 M development of a new Willoughby Community Park synthetic turf combination soccer / softball field and related infrastructure; That Council approve an expenditure of $1.4 M from the 2010 capital budget to fund the Township’s contribution to this capital project partnership contingent on the Township’s receipt of the Western Economic Diversity Canada grant for the full $1 M amount; That Council authorize the additional expenditure of $320,000 from the 2010 capital budget as a recoverable work order to be recovered over 5 years from the community sport partners; (B)
That Council endorse a $130,000 grant application to Western Economic Diversity Canada towards the overall $390,000 development of park infrastructure at Aldergrove Athletic Park including bike park, children’s play area and batting cage; That Council authorize the allocation of $175,000 from the 2010 Parks Utility revenue funds to fund the Township’s contribution to this capital project partnership contingent on the Township’s receipt of the Western Economic Diversity Canada grant for the full $130,000 amount; and further That Council send a letter to Mark Warawa, M.P., identifying Willoughby Community Park as the Township’s first priority application and Aldergrove Athletic Park as the Township’s second priority application under the Western Economic Diversification Canada program. RCP Western Economic Diversification Grant.pdf 4. Golden Ears Crossing Response Protocols Report 09-82 File PROTSERV 7380-20 Recommendation that Council receives for information the report “Golden Ears Crossing Response Protocols.” Golden Ears Crossing Response Protocols.pdf 5. 2008 Statement of Financial Information and 2008 Annual Report
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
13/06/09 9:15 PM
Report 09-83 File FIN 1830-25/1830-02 Recommendation that Council approve the 2008 Statement of Financial Information; and further That Council consider the 2008 Annual Report and receive submissions and questions from the public concerning the Annual Report. 2008 Statement of Financial Information and 2008 Annual Report.pdf E. CORRESPONDENCE F. MINUTES OF COMMITTEES 1. Agricultural Advisory Committee – May 21, 2009 Recommendation that Council receive the Minutes from the Agricultural Advisory Committee Meeting held May 21, 2009. COUNCIL That the Agricultural Advisory Committee recommends that Council receive and endorse the Committee’s 2008 Annual Report and 2009 Work Plan, as presented by the Committee Chair to Council at its meeting of May 4, 2009, as follows: A.
2008 Annual Report – In Review: During 2008, the AAC met ten times. Several sub-committees were established, with the following purposes: · · · · ·
to provide a terms of reference for an agricultural viability strategy and to assist with a grant application to the Investment Agricultural Foundation of BC; to provide preliminary planning for a 2009 farm tour; to provide drainage and dyking advice; to provide input to the Township’s draft water management plan; and to provide advice regarding farmers’ markets. During 2008, the following special meetings were held:
· ·
a joint Council/AAC meeting to review the Committee’s mandate; and a joint Delta/Surrey/Langley AAC meeting to discuss regional issues. During 2008, the Committee also provided representation on:
· ·
Metro Vancouver’s Agriculture Advisory Committee; and the Township’s Water Management Plan – Stakeholder Advisory Committee.
The Committee was very active in 2008 and accomplished several initiatives, including: · making recommendations to Council regarding several ALR http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
Page 3 of 5
SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
· · · B.
13/06/09 9:15 PM
subdivision and non-farm use applications; making recommendations to Council regarding Township policy/protocols affecting the processing of ALR applications; submitting the “Langley Farm Tour Event Planning Guide” for Council’s consideration; and completing the Agricultural Viability Strategy Study terms of reference, as input into the 2009 Corporate work program & budget process.
Mandate Reviewed – Proposed Amendment: 1. In response to Council’s request, the Committee reviewed its mandate for potential recommended refinements. 2. As a result, the Committee would like to reinforce its desire to become more proactive in providing advice to Council on ALR applications.
C.
2009 Work Plan: 1. 2. 3. 4. 5.
To review ALR applications and provide recommendations prior to Council decisions. To assist the Township in the preparation of an agricultural viability strategy. To assist the Township in the Agriculture Bylaw review process. To provide steerage and assistance for a farm tour in 2009. To provide advice on the Township’s consideration of future farmers’ market proposals. 6. To provide advice on the Township’s Water Management Plan and implementation. 7. To assist with implementation of the Township’s Sustainability Charter, with specific focus on developing a Township food security & sustainability policy and a strategy to promote producing, buying and eating local food products. 8. To participate in a joint Township Council, and AAC workshop. 9. To host a joint Abbotsford/Surrey/ Langley AAC meeting, to discuss common issues and share ideas. 10. To participate in a joint BC Agricultural Land Commission/Township Council and AAC meeting, to discuss common issues and share ideas. 11. To participate at the next joint AAC meeting, hosted by the Ministry of Agriculture and Lands. 12. To attend a joint Federal/Provincial/ Township workshop, regarding cross-over issues, involving farmland and watercourse protection. COUNCIL That the Agricultural Advisory Committee requests Council to approve the establishment of a 2009 Farm Tour Task Force; and That the Committee requests Council to extend the time limitation of 90 days as set out under Section 15.1 of the Council Advisory Committee Establishment Bylaw 2008 No. 4700 to 120 days for the 2009 Farm Tour Task Force; and further That Council consider the date of Friday, September 18, 2009 or Friday, September 25, 2009 for the 2009 Farm Tour. Agricultural Advisory Committee.pdf http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html
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2. Aldergrove Planning Committee Inaugural Meeting – May 28, 2009 Recommendation that Council receive the Minutes from the Aldergrove Planning Committee Inaugural Meeting held May 28, 2009. Aldergrove Planning Committee.pdf 3. Community Safety Advisory Committee – May 20, 2009 Recommendation that Council receive the Minutes from the Community Safety Advisory Committee Meeting held May 20, 2009. Community Safety Committee.pdf 4. South Fraser Family Court and Youth Justice Committee – May 7, 2009 Recommendation that Council receive the Minutes from the South Fraser Family Court and Youth Justice Committee Meeting held May 7, 2009. South Fraser Family Court and Youth Justice Committee.pdf 5. Youth Advisory Committee – May 27, 2009 Recommendation that Council receive the Minutes from the Youth Advisory Committee Meeting held May 27, 2009. Youth Committee.pdf G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS I.
ITEMS FOR INFORMATION
J. ITEMS FROM PRIOR MEETINGS K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS M. OTHER BUSINESS N. TERMINATE
http://langley.civicweb.net/contentengine/document.asp?Print=yes&ID=14600
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