Sophia Technologies Brochure_2

Thousands of emails being sent and received a day through your MS Exchange Server. This comprises of important communication, business transactions, con�dential documents, IP, abusive emails, it can be anything trivial to something worth the stakes of the company. All these are coming in, going out and circulating within your company in an uncontrolled fashion. Employees might tend to delete all unwanted proofs. Your mail server is constantly under risk of failure with Gigabytes of data in the mail store. Compliance laws require at least 5 years of all data to be kept. You might require an email you sent 3 years ago within minutes. Sensitive data is being stored locally on laptops and pcs in PST format.

PROBLEM Exchange mail store is huge and comprising performance, space costs money, risk is as high as size. In case of exchange disaster, it can take days to recover all data to mail store. • Data is coming in and going out of the company without leaving any trace. • Compliance Laws require years of data. • Employees are constantly deleting email evidence. • Email system is being abused with no business related communication.

IMPLICATIONS • Liability for the company if there is any data leaks and proof is needed. • Liable to lawsuit if no infrastructure to store emails for required time, EU e-comms act 2002, SOX etc. • Huge �nancial losses as emails are tangible proofs in the Court of Law. • Days of business can be lost restoring exchange mail store. • Network Administrator Liability. • Loss of man hours managing PST �les and assisting users to retrieve old emails.

SOLUTIION An email archiving solution which can automatically archive to a secure location and where the emails are readily available to be retrieved with minimum efforts. Sophia Email Archiver has been designed to meet these requirements. SophiaEA is installed on MS Exchange and it archives all incoming, outgoing and internal messages to a secure database. Users can access their old emails using the intuitive search interface via a web browser, which relieves them from PST and archive management issues as well. Fitting seamlessly in the active directory, it provides the same security levels as any Microsoft Windows Environment. SophiaEA acts as a powerful tool for the administrator to eliminate PST �les management and also gives the end user a cutting edge tool to access his old emails without troubling the Network Administrator.

OVERALL BENEFITS FROM SOPHIA EA • Unbeatable pricing structure - 30% less than our competitors • Helps achieve compliance • Search and restore emails with no hassle • Unlimited Mailbox licence for entreprises • Protect company sensitive data • Minimize litigation risks associated to email • Eliminate PST �les in your network

SO WHAT IS SOPHIA EMAIL ARCHIVER? SophiaEA is an email archiving solution for Microsoft Exchange that archives all incoming, outgoing and internal emails to database. It needs to be installed on MS Exchange and it compresses and archives all emails to a database which can be MS SQL/SQL Express/MySQL. Integrating seamlessly with the Active Directory, SophiaEA provides enhanced security for accessibility of archived emails. Users can access only their old emails via a web browser and retrieve to their inbox for further use, all that without the intervention of the administrator.

I AM THE ADMINISTRATOR, WHAT DOES IT DO FOR ME? • You will not need to manage PST �les any longer. • Users will not need to contact you if they need an old email or an email that they accidentally deleted. • Exchange performance will increase as you will have less data in your mail store. • Provide value added service to email users at very low costs. • Achieve compliance for Data retention policies thus reducing your liability. • Save tremendous amount of time which is lost in PST Management and email recovery issues. • It is a very easy to install solution which can be done in less than 30 mins.

MAIN FEATURES WHY USE SOPHIA EMAIL ARCHIVER? • Best Solution available for SMEs on the market in terms of price/security/usability/performance. • Very Intuitive User interface with extensive search options • Easy installation • New Features added on a monthly basis • Free for up to 10 mailboxes • Fixed price for unlimited mailboxes • Volume Licencing options • Allows for Mailbox exclusions

INTUITIVE USER INTERFACE Sophia Email Archiver has a web user oriented interface which makes it very intuitive so that anyone in an organisation can search for emails they may have sent, received, forwarded, deleted, moved etc. The interface provides capability to search by sender, recipient, date, attachment name etc. It also provides an intiuitive way to personalize the search by letting users to define and search based on their own tags.

SINGLE INSTANCE STORAGE Unlike other archiving solutions, Sophia Email Archiving has a single instance archiving methodology where a �le is stored only once. E.g If an attachment is forwarded hundred times within a company, that �le is stored only once in the database, which reduces storage requirements and maximises ef�ciency.

REDUCE STORAGE REQUIREMENTS BY UP TO 80% Sophia Email Archiver compresses all emails before putting them in the database, consequently, the size of the overall data is reduced by up to 80%. This allows to handle a large volumes of data in a �exible manner.

EMAIL TAGGING After searching for emails, users can Tag their emails for future use. This makes searches very quick and ef�cient.

RESTORE DELETED EMAILS TO INBOX Users can easily restore any emails they need back to their inbox after searching for it via the user interface by single click. This feature can also be used to restore a batch of emails.

INTEGRATED SOLUTION

Sophia Technologies Ltd 35 Hathaway Road Croydon Surrey CR0 2TQ Tel: +44 (0) 208 144 3142 Fax: +44 (0) 700 598 2904 www.sophiatechnologies.com

Sophia EA is not a single vendor product, but integrates and employs already state-of-the art distributed computing systems such as Microsoft SQL Server, Internet Information Services enhancing thus interoperability and standards.

DATABASE CAPPING We understand that in an environment wiht high volumes of emails, the database can grow immensely. To counter this issue, SophiaEA has a database capping functionality on timescale. The administrator can create mulitple databases over time so as to make searches quicker and also give more flexibility to manage databases.